ESBD_501059_1774532540721_8. Submission Instructions - RFP-721-26073.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Response to Section

6.4 - Cover Letter File Type: PDF (.pdf) Multiple Required

Response to Section

6.5 - Qualifications, Abilities, and Reputation

File Type: PDF (.pdf) Multiple Required

Response to Section

6.6 - Quality of Proposed Services

File Type: PDF (.pdf) Multiple Required

Response to Section

6.7 - Ability to Meet University’s Needs

File Type: PDF (.pdf) Multiple Required

Response to Section

6.9 - Staffing Resources and Past Business Relationship Strength with the University

File Type: PDF (.pdf) Multiple Required

Project Supporting Documents (Optional)

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, Multiple Optional

.jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Response to Section 5 – Project Pricing and Delivery Schedule

File Type: PDF (.pdf) Multiple Required

Response to

APPENDIX ONE -

Execution of Offer

File Type: PDF (.pdf) Multiple Required

Does Respondent accept all terms and conditions in the Solicitation and

ATTACHMENT

TWO without exceptions?

Data Type: Yes/No N/A Required

If Respondent is requesting an exception to any terms or conditions set forth in

ATTACHMENT

TWO, the Respondent must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.

File Type: PDF (.pdf) Multiple Optional

Response to Data Type: Yes/No N/A Required

ATTACHMENT

EIGHT - Certificate Of Interested Parties, Form 1295

Addendum Acknowledgement Form

File Type: PDF (.pdf) Multiple Required

Response to

ATTACHMENT

THREE - VetHUB Subcontracting Plan

File Type: PDF (.pdf) Multiple Required

Legal Name of Respondent’s Company

Data Type: Text N/A Required

Address of Principal Place of Business Data Type: Number N/A Required

Address of Office Providing Services Under the Agreement

Data Type: Text N/A Required

Number of Years in Business Data Type: Number N/A Required

State of Incorporation Data Type: Text N/A Required

Number of Employees Data Type: Number N/A Required

Annual Revenue Volume Data Type: Number N/A Required

Name of Parent Corporation (if any) Data Type: Text N/A Required

State whether Respondent will provide a copy of its financial statements for the past two (2) years, if requested by University.

Data Type: Yes/No N/A Required

Respondent will provide a financial rating of the Respondent entity and any related documentation (such as a Dun & Bradstreet analysis) that indicates the financial stability of the Respondent.

File Type: PDF (.pdf) Multiple Required

Is Respondent currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Respondent will explain the expected impact, both in organizational and directional terms.

Data Type: Text N/A Required

Respondent will provide any details of all past or pending litigation or claims filed against Respondent that would affect its performance under the Agreement with

Data Type: Text N/A Required

University (if any).

Is Respondent currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Respondent will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

Data Type: Text N/A Required

Respondent will provide a customer reference list of no less than three (3) organizations with which Respondent currently has contracts and/or to which Respondent has previously provided services (within the past five

(5) years) of a type and scope similar to those required by University’s RFP.

Respondent will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business

File Type: PDF (.pdf) Multiple Required relationship, and background of services provided by Respo

Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Respondent and any employee of the University? Yes or No. If yes, Respondent will explain.

Data Type: Text N/A Required

Respondent will provide the name and Social Security Number for each person having at least 25% ownership interest in Respondent. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Respondent with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.

Disclosure of this

File Type: PDF (.pdf) Multiple Required information is governed by the Texas Public Information Act (Chapter 552, Government Code), and other applicable law.

Who is the Respondent’s primary contact that UT Austin should use for addressing questions or communications related to this solicitation? Provide the following information: Name, Title, Email Address, and Phone Number.

Data Type: Text N/A Required

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 96260

Party, Holiday, and Event Decorating and Planning Services

NIGP 97182 Toilets, Portable, Rental or Lease

NIGP 98152

Meeting Room Equipment and Accessories, Rental

Commodity Set Commodity Code Title Description or Lease

NIGP 98172

Tents, Tarpaulins and Supplies Rental or Lease

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/227684

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 27, 2026 1:30 PM CDT.

The Question period for this opportunity starts Mar 25, 2026 5:00 PM CDT. The Question period for this opportunity ends Apr 01, 2026 12:00 PM CDT. You will not be able to send messages after this time.

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/227684

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 27, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support