ESBD_499309_1776714880747_Addendum 1 - RFP 7925-SJ.pdf

Texas General Land Office ~ 1 ~ RFP 7925-SJ Addendum 1

TEXAS GENERAL LAND OFFICE

AND

VETERANS LAND BOARD

is

REQUESTING COMPETITIVE SEALED PROPOSALS

for Artwork Package at the Tuskegee Airmen Texas State Veterans Home in Fort Worth, Texas

REQUEST FOR PROPOSALS NO. 7925-SJ

Class 050 / Item 60; Class 052 / Item 64 Class 801 / Items 56, 86; Class 906 / Item 52

Class 909 / Item 48; Class 962 / item 35

ADDENDUM NO. 1

Solicitation Release Date: March 23, 2026 Addendum No. 1 Issue Date: April 20, 2026

Proposal Submission Deadline: May 5, 2026, at 2:00 p.m. CT

Solicitation Point of Contact: Stefanie Jackson, CTCD, CTCM Stefanie.Jackson@GLO.Texas.Gov

You are responsible for checking the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.gov/esbd, for any addenda to this Solicitation. Please search under Agency Code 305 (General Land Office and Veterans Land Board). The Respondent’s failure to periodically check the ESBD will in no way release that Respondent from addenda or additional information resulting in additional requirements of the Solicitation.

mailto:Stefanie.Jackson@GLO.Texas.Gov http://www.txsmartbuy.gov/esbd

Texas General Land Office ~ 2 ~ RFP 7925-SJ Addendum 1

Addendum 1 is issued to provide the following:

I. Solicitation Response Deadline Extended

3.1 Schedule of Events

Event: Deadline for Submission of Solicitation Responses

Date/Time: From: April 22, 2026 at 2:00 p.m. CDT

To: May 5, 2026 at 2:00 p.m. CT

II. The GLO’s responses to questions submitted by Respondents relating to the Solicitation.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Texas General Land Office ~ 3 ~ RFP 7925-SJ Addendum 1

II. QUESTIONS AND ANSWERS

All questions/requests for clarification received in writing on or before the April 2, 2026 deadline are listed below with the GLO’s responses.

Question Section Text of Passage Questioned Question GLO Response

1 General

I needed to ask if only disabled vet firms can quote, or is it open to any HUB vendors that qualify as per the unchanged Texas Government Code (HUB contractors as outlined in Texas Government Code, Title 10, Chapter 2161)?

The solicitation is open to anyone – VetHUBs or otherwise.

2 General

In reference to the RFP for the Artwork Package at the Tuskegee Airmen Texas State Veterans Home in Fort Worth, Texas, has there been a budget identified for the package?

Total Budget = $125,000.

3 General

Is the scope of this solicitation for a proposal to design the art and graphics for the location alone, or is should it include design elements and costs for the entire project

Scope includes design, materials and installation.

4 General Please provide measurements of the buildings and walls.

Dimensional plans will not be provided.

Texas General Land Office ~ 4 ~ RFP 7925-SJ Addendum 1

5 Insurance 7.2

We do not warranty the products ourselves, but the manufacturers themselves. We serve as the liaison between customer and manufacturer.

All warranties are provided by the manufacturer. We would only cover for installation issues, and handling of products once they arrive into our warehouse through to installation. If a product is damaged or found defective after installation. We would we serve as liaisons between the client and manufacturer. Would this be sufficient?

Yes.

6 2.2.3 and 3.3.3

"Proposals shall not exceed 25 pages in length. Exhibit A, signed acknowledgments of addenda, references, résumés and the VetHUB Subcontracting Plan are considered supporting documentation and are not included in the page limit." and "Respondents are to provide a style/design image sampling for each of the following."

Do the required art sampling images count toward the 25-page proposal limit, or are they considered supporting documentation outside the page count?

The sample images are considered supporting documentation and do not count toward the 25 page proposal limit.

7 2.2.3

"Respondents are to provide a style/design image sampling for each of the following: Building E

– Lobby, Gallery, Multi-Purpose Room, Corridor (20 sample images)..." and similar language for each subsequent category.

Will you confirm that the numbers listed in parentheses next to each art category represent the number of sample images to be included in the proposal submission, totaling 77 images across all categories?

77 sample images required but not limited to.

Texas General Land Office ~ 5 ~ RFP 7925-SJ Addendum 1

8 2.2.1

"There are four residential neighborhoods/wings. Each will represent one of the four Tuskegee Airmen squadrons using squadron patch artwork.

In addition, signage/artwork to include 'A' Alpha, 'B' Bravo, 'C' Charlie, 'D' Delta per appropriate A, B, C, D wing.

Smaller matching directional signage indicating the wings is needed near the Gallery in Building E."

For the Wayfinding sample images, could you share any additional guidance on what would be most helpful to see - for example, aesthetic direction, material references, or something else?

There are four residential neighborhoods, and there were four Tuskegee Airmen squadrons: 332nd Fighter Group, 99th Fighter Squadron, 100th Fighter Squadron, 301st Fighter Squadron. Wayfinding signage represents each squadron:

i.e. Alpha: 332nd Fighter Group;

Bravo: 99th Fighter Squadron; etc.

Squadron patch artwork to be included in signage.

9 6.1

"The Cost Proposal provided should be in accordance with the specifications in this Solicitation and shall include all estimated labor, materials, tools, supplies, equipment, personnel, and other costs required to complete the Project." and Exhibit F (Floor Plan).

Are you able to provide the total anticipated number of art locations throughout the facility?

No.

10 6.1

"The Cost Proposal provided should be in accordance with the specifications in this Solicitation and shall include all estimated labor, materials, tools, supplies, equipment, personnel, and other costs required to complete the Project."

Are you able to provide an estimated/target total project budget?

Total Budget = $125,000.

Texas General Land Office ~ 6 ~ RFP 7925-SJ Addendum 1

11 6.1

"The Cost Proposal provided should be in accordance with the specifications in this Solicitation."

Is there a preferred format or line item structure for the cost proposal, or is the format at the respondent's discretion?

At the respondent's discretion in accordance with specifications in the solicitation.

12 2.3

"Any contract resulting from this Solicitation shall be effective as of the date executed by the last Party, and shall remain in effect through August 31, 2027."

What is the target installation date for this project?

As soon as possible upon award considering final approval, lead times, and installation schedules.

13 3.2.5

"The GLO/VLB, if necessary, may require that potential Respondents abide by certain Covid-19 related protocols and/or safety infection control protocols applicable to long-term nursing facilities."

Can art installation be scheduled during normal business hours? Are there any additional resident care or facility operational constraints that would affect installation scheduling?

Installation to be scheduled during regular business hours following safety protocols as per Operators instructions.

14 2.2.4(g) Section 2.2.4(g) notes that there is no loading dock at the facility.

Where is the service entrance located in the building, and how should materials be brought into the facility on installation day?

Service entrance is located on the South side of the building. Carts may be used to transport materials into the building.

Texas General Land Office ~ 7 ~ RFP 7925-SJ Addendum 1

15 2.2.4

Awarded Respondent is responsible for any damage to walls, ceilings, floors, and any other property resulting from delivery and installation." and "Awarded Respondent must remove and dispose of all packaging materials."

On installation day, is there a designated room or secured area available for staging and storing artwork while unloading?

Yes.

16 2.2.4 "All artwork must be installed with security hardware."

Can you provide details on wall construction throughout the facility, including the presence and location of any blocking, backing, or reinforcement to support wall-mounted artwork?

Wall construction: wood frame, sheetrock, no blocking.

17 2.2

"Respondent must provide one point of contact for the project who will coordinate installation, delivery, and all related duties with the GLO."

Who will be the primary point of contact for art selection and approval on the GLO's side during the project?

Will there be an art committee involved in selections, and if so, who will be participating?

Ann Kuykendall is the Project Manager. GLO Construction Services staff comprises the proposal evaluation team. Once awarded, final art selections and verbiage related to displays will be reviewed and approved by VLB team members.

Exhibit B, Sample Contract, Section 3.04

"Invoices must: (a) be submitted to vendorinvoices@glo.texas.gov;

(b) be supported by documentation (including itemized receipts) that, in the judgment of the GLO, allows for full substantiation of the costs incurred; and (c) prominently display GLO Contract Number 26-114-000-F614."

What is the typical payment processing timeline after a compliant invoice is submitted?

30 days.

Texas General Land Office ~ 8 ~ RFP 7925-SJ Addendum 1

19 General

What is the budget or budget range?

Total Budget is $125,000.

20 General

What is the anticipated project start date? Upon contract award.

21 General

What is the desired completion date?

Within a reasonable time frame, estimated to be within 6 months.

22 General

How should we price the fabrication and installation aspects of this project?

Price is 40% of the evaluation but this project has not been designed, framed artwork has not been quantified, etc.

Respondents should price according to proposed design.

23 General

Is the scope in Building E the rooms labeled: Lobby/Reception, Gallery, and the corridors connecting to Buildings A, B, C, & D?

Yes, a revised floorplan indicating the multi-purpose room as part of Building E is included in the addendum.

24 General

Does the contractor’s scope include interpretive planning and text writing? Yes.

25 General

Would museum-like presentation be graphic panels with interpretive text? Correct but not limited to.

Texas General Land Office ~ 9 ~ RFP 7925-SJ Addendum 1

26 2.2.3

In the RFP section 2.2.3 Samples of Frames, Hardware, and Images (PDF page 7/166) states the “respondents” are to provide “digital images and detailed descriptions of the frames at time of the submittal” and may be asked to provide a number of samples “during evaluations” “at Respondent’s expense” “prior to making award.”

2.2.3 Samples of Frames, Hardware, and Images

a. Respondents are to provide digital images and detailed descriptions of the frames, glass/acrylic and hardware with installation instructions at time of the submittal. During evaluations, GLO may request physical samples to be shipped to the GLO/VLB’s Austin headquarters.

GLO/VLB will not provide reimbursement for any costs associated with providing samples. Samples will be returned to the Respondent on request at Respondent’s expense. Samples submitted to verify specifications prior to making award may be retained for the duration of the contract for later comparisons with items delivered.

6. Glamour (4 images)

7. Textile (4 images)

Is the correct understanding of (PDF page 7/166) 2.2.3 Samples of Frames, Hardware, and Images that we should design this project in the proposal process? And proposals should include digital images of frames?

Is the correct understanding of (PDF page 7/166) 2.2.3 Samples of Frames, Hardware, and Images that we should design this project in the proposal process? Yes. And proposals should include digital images of frames? Yes, provide digital image and specifications of materials for framed artwork.

Texas General Land Office ~ 10 ~ RFP 7925-SJ Addendum 1

27 2.2.3

In the RFP section 2.2.3 Samples of Frames, Hardware, and Images (PDF page 7/166) states:

b. Respondents are to provide a style/design image sampling for each of the following:

1. Building E – Lobby, Gallery, Multi-Purpose Room, Corridor (20 sample images)

2. Wayfinding and Directional Signage/Art (4 images)

3. Common Areas (20 sample images)

4. Texas Landscapes (20 sample images)

5. Calming (5 images)

Is the correct understanding of this statement that potential contractors are to research images and include digital samples of 73 possible images in the proposal?

Section 2.2.3: Minimum number of images 77 Building E – Lobby, Gallery, Multi- Purpose Room, Corridor (20 sample images)

2. Wayfinding and Directional Signage/Art (4 images)

3. Common Areas (20 sample images)

4. Texas Landscapes (20 sample images)

5. Calming (5 images)

6. Glamour (4 images)

7. Textile (4 images)

28 General

Please define “museum-like presentation” as requested in the Gallery. In the plan the Gallery appears to be the intersection of three corridors ~ 120sq ft maybe 150 sq ft, limited, I would think, largely to the walls due to egress requirements.

a. Is the work in the Gallery wall-mounted graphics?

b. Is there casework or other fabricated structures?

c. Is the expectation for fabricated elements to be custom? or off-the-shelf, from a catalogue?

"Museum like" defines as display(s) utilizing different mediums depicting and telling the story of the Tuskegee Airmen as one might see in a museum setting/display. a. Options can include wall mounted graphics, b.

No casework currently, c. subject to design.

Texas General Land Office ~ 11 ~ RFP 7925-SJ Addendum 1

29 General

A Multi-Purpose Room is mentioned in the Building E description on (PDF page 6/166) but not indicated on the floor plan on (PDF page 166/166). Where is the Multi-Purpose Room? How big is it?

Revised floorplan indicating the multi-Purpose room as part of Building E is included in the addendum.

30 General

What types of structures expected to be supplied for memorabilia in the Multi-Purpose Room?

a. Is the work in the Multi-Purpose Room to be wall-mounted graphics or is there any sort of casework?

No existing structures, current donated memorabilia consist of wall hanging artwork. Respondents may include casework and/or memorabilia in proposal. a. Wall mounted graphics, no casework currently.

31 General Does the contractors scope include acquisition of the memorabilia?

Respondents may include casework and/or memorabilia in proposal.

32 General If acquisition is in scope, would you please provide an allowance amount to be included by all bidders?

Total Budget = $125,000.

33 General

Is there a spec for the Wayfinding signage?

No material specifications included in SOW. There are four residential neighborhoods, and there were four Tuskegee Airmen squadrons: 332nd Fighter Group, 99th Fighter Squadron, 100th Fighter Squadron, 301st Fighter Squadron. Wayfinding signage represents each squadron:

i.e. Alpha: 332nd Fighter Group;

Bravo: 99th Fighter Squadron; etc.

Squadron patch artwork to be included in signage. Respondents are expected to propose innovative ideas for wayfinding signage.

Texas General Land Office ~ 12 ~ RFP 7925-SJ Addendum 1

34 General

Does the Wayfinding signage include ADA compliant building and room signage?

a. Or is it simply four blade type signs at the locations with dashed lines in the plan?

Wayfinding signage to be ADA compliant, located as marked on provided floorplan, with verbiage and insignia as per SOW.

35 General

Please confirm that the “Common Areas” are the large open areas in Buildings A, B, C, & D opposite the resident rooms. i.e. Dining A2007, Living A2008, etc.

Common areas include corridors, dining areas, library/skills, open spaces across from resident rooms.

36 General

Will the Common Areas have any dividers or other furniture/fixtures that would impact the scope of this contract?

No.

37 General Will all artwork in the Common Areas be mounted on the walls shown in the attached plan?

Yes.

38 General

Clocks are mentioned several times in the RFP. Is the expectation that these will be real vintage clocks? Or will they be themed, decorative clocks?

Themed, decorative but operational wall clocks.

39 General

The RFP lists 73 images in Section 2.2.3

– b (PDF page 7/166) + 8 maps. Is 81 the total number of images we should price?

a. If not, how many images should be in our proposal?

According to section 2.2.3, number of images = minimum 77. Images not to include provided maps.

40 General Who is the decision-maker for submittals of text, image selections, and objects?

GLO Construction Services staff will evaluate proposals. Final approval of proposed artwork/verbiage to be reviewed by VLB and GLO staff.

Texas General Land Office ~ 13 ~ RFP 7925-SJ Addendum 1

41 General

Eight maps have been identified and appear to be commercially available.

Are these maps approved or will Tuskegee Airmen TX State Veterans Home team expect to see other possibilities before going into production?

The 8 maps identified will be provided by the General Land Office.

42 General

How many rounds of review and comment should we price into the design fee?

Upon award, potentially up to two rounds of review and comment.

43 General Are photos expected to be reproduced at actual size and matted/framed like photos in an art museum or a home?

Yes, photos to be matted and framed in matching materials like photos in a home. Size dependent on availability and do not have to be uniform in size.

44 General Are photos expected to be reproduced at a larger scale as a graphic panel in an interpretive museum?

Size and graphics are subject to respondents’ design proposal package.

45 General

Is it possible to provide a graphic/object schedule?

No.

46 General

Please provide sizes and quantities of images and objects.

Sizes and quantities are subject to respondents’ design proposal package.

47 General

What general look and feel are you trying to achieve with the picture frames? Contemporary, thin, clean frame i.e. aluminum or plain profile wood? Vintage wooden frame? Etc?

Subject to respondents’ design proposal package. but uniform in material.

Texas General Land Office ~ 14 ~ RFP 7925-SJ Addendum 1

General

What does: “7. Textile • Cleanable sensory rich art to promote cognitive stimulation and emotional wellbeing for Dementia/Alzheimer residents” mean?

a. Please provide a spec or an example.

Memory Care Unit Art: can include but not limited to photos, mural art, tactile, interactive or functional art, calming and appropriate for dementia/Alzheimer residents. Any sensory/tactile art must have cleanability properties.

49 General

Has the State, general contractor, architect or other contractor connected to this project previously consulted with anyone regarding this project?

a. If yes, will that consulting entity be allowed to propose on this contract?

b. Who is the consulting entity?

The State has not and is unaware of vendor consultations by the Architect/Design firm during the design phase of the project.

a. N/A

b. There is no consulting entity.

Texas General Land Office and Veterans Land

15 RFP 7925-SJ Addendum 1

In the submission of the Solicitation Response, the Respondent shall acknowledge receipt of this addendum; otherwise, the Solicitation Response may not be given consideration. The Respondent shall acknowledge receipt by returning a signed copy of this notice with the Solicitation Response.

RFP No. 7925-SJ

Artwork Package at the Tuskegee Airmen Texas State Veterans Home in Fort Worth, Texas

Addendum No. 1

Respondent Name: ____________________________________________________________

Mailing Address: ____________________________________________________________

Email: ____________________________________________________________

Signature: ____________________________________________________________

THIS HEREBY COMPLETES ADDENDUM NO. 1.