ESBD_497194_1773750911861_Attachment B - Agency Specific Requirements & Room Schedule.pdf

Enhanced Parole Specifications Page 1 Updated 9/15/25

AGENCY SPECIFIC REQUIREMENTS & ROOM SCHEDULE-TDCJ PAROLE

Shown are specifications for additional requirements for the Texas Department of Criminal Justice field office sites.

These specifications shall be provided by and at the expense of the lessor.

Location:

• Location Requirement: In accordance with Chapter 244, Texas Local Government Code, the site may not be located within 1,000 feet of a residential area, a primary or secondary school, property designated as a public park or public recreation area by the state or political subdivision of the state, or a church or synagogue, or other place of worship. Occupying agency will review bid sites for compliance. Lessor shall verify compliance within proposal.

• Travel to and from the proposed property must allow compliance with TDCJ policies that include maintaining a distance of at least 500 feet from a child safety zone.

• Accessible by Public Transportation. Bus stop with an accessible route to the office site is preferred within close proximity of the site.

Building:

• Entire agency space shall be contiguous and located on a single floor. Stucco will not be acceptable as an exterior wall finish. Modular buildings will not be acceptable.

• State Energy Conservation Office Compliance Certification: Lessor must comply with all the requirements of the Texas State Energy Conservation Office building energy code requirements for state funded buildings. Lessor must submit to TDCJ and TFC a copy of the certification by the design architect or engineer that verifies the construction, or renovation, complies with the standards that are established under

34 TAC 19.34, including engineering documentation. A water compliance form is required for buildings greater than 10,000 sf.

• Canopy or Covered Exterior Doors: Provide overhead cover at all exterior door locations (Ex: canopy over hangs or entries recessed towards in the interior of the building).

• Visitor Waiting Area Vestibule: Buildings with a minimum of 300 sf visitor waiting area shall be designed so that the lobby/visitor waiting area is equipped with a vestibule to aid in reducing the infiltration of outside air into the space.

• Client Screening Area: Provide a privacy wall for security wanding and screening clients, prior to entering the interview area.

• Ceiling Heights: Ceiling heights will be at a minimum of 11’ high ceilings in open public areas and 9’ high in office areas.

• Preoccupancy Dumpster: Lessor shall provide a dumpster or cardboard recycling container during the 30-day preoccupancy period.

• Clean Building: If the agency is responsible for janitorial services, the lessor shall clean the building twice prior to move in. Once before furniture move in and a second time before the building is occupied. If the lessor is responsible for janitorial services, the lessor shall clean the building before furniture moves in and a second time before the building is occupied. Once the building is occupied the lessor shall provide janitorial services daily.

• Landscaping: All landscaping shall be completed prior to occupancy.

Parking:

• The size of non-handicapped parking spaces shall be in accordance with the city code requirements or in the absence of a city code at least 50% of the spaces shall accommodate a full-size car. Parking must be under the direct control of the lessor and must be located within a reasonable distance of the entry to the lease space.

The parking area shall be covered with a hard surface material that is in new or like-new condition and shall drain as to prevent water accumulation if not required by city codes.

• The lessor shall maintain the parking lot and striping for the lease duration. If needed and determined by

TDCJ & TFC the parking area shall be resurfaced or repaired to like-new conditions to include the markings.

Enhanced Parole Specifications Page 2 Updated 9/15/25

• Lessor shall furnish exterior lighting for the building and parking area(s) necessary for security and shall keep lighting in good operating condition. Open-air parking lots should include enough lighting to provide coverage for the entire surface area. The light fixtures shall be equipped with a light level sensitive device that will operate the units automatically. Lessor shall provide a minimum of five-foot candles of illumination.

• It shall be the lessor’s responsibility to keep the parking lot free of trash and debris.

Doors and hardware:

• The door and hardware schedule shall be provided to and approved by TDCJ.

• Keyed alike option for locking hardware shall be approved by TDCJ.

• Lessor shall provide 2 keys per lock for the interior of the building.

• Lessor shall provide the number of keys designated by the tenants for the exterior of the building.

• Lessor shall provide 2 master keys.

• Lessor shall provide keys for the janitorial crew.

• Except for the main entry, any door leading to the outside of the building from the leased space shall be metal clad with a door scope. All interior doors shall be a minimum 3’ wide and solid core.

• Interior door frames shall be constructed of extruded aluminum, minimum 16-gauge (0.051"), with a clear anodized finish. Frames must support standard commercial hardware and meet ADA clearance requirements.

• All exterior doors leading from the leased space shall be equipped with keyless entry locks, apart from the designated main entry door.

• All interview room doors, training/conference doors, and interior hallway/passage doors shall be solid core with a door scope.

• The following are the required door scopes:

https://www.hardwarechimp.com/Products/Door-Scope-Door-Viewer-DS1000-

Black__519554.aspx?gclid=EAIaIQobChMIpdjT7MG27AIVjiCtBh0x2AiMEAQYBCABEgLHMPD_BwE

• Visitor restroom(s) shall be equipped with privacy indicator deadbolt style locks.

• Interview rooms will not require locking hardware.

• All hard wall offices require lockset hardware (Office Function).

• Doors with locks and that swing outward shall have non-removable hinge pins, metal frames and astragal plate covering latch.

• LAN Room shall be equipped with a keyless entry system.

• Main entrance door to be an entry function lock. All other exterior doors to be storeroom function locks.

• Closers on all doors in the Client Waiting Room, Cashiers Area, Client Training Room, Tel/Data Room, restrooms and exterior doors leading inside the lease space.

• An electronic/mechanical keyless lock shall be on all doors located between client areas and the officers’ work area as well as any other door deemed necessary by TDCJ in a multi-division occupied space.

• Lessor shall provide a doorbell at the front entry for after hour’s operation. The doorbell will be audible in the areas designated by TDCJ.

Please Note: The Cashier’s area is to be a separate room and shall have a door with a locking handset and separately keyed.

Walls:

• All color/design selections to be made by the TDCJ Office of Space Management.

• Durable satin finish paint throughout.

• Perimeter walls of the File Room, Telephone/Data room and Client Waiting Room shall contain batt insulation to the ceiling height and both sides of sheetrock shall extend to the structural deck above (tape and float not required above ceiling height). Perimeter walls of the Client Interview Room (s) and rest rooms shall contain batt insulation to ceiling height and batt insulation laid above the ceiling extending 4’ on each side of the perimeter walls.

• All supervisory hard-walled offices must include sound barrier material. The sound insulation barrier must be to the deck, and the walls and doors must have a minimum STC rating of at least 42.

• Install wainscoting on all walls within designated public areas, including but not limited to the visitor waiting room/lobby, conference rooms, classrooms, and training rooms. Wainscoting shall extend from the finished floor to a minimum height of 36 inches. A wood chair rail shall be installed at the top of the wainscoting and stained in a color selected by TDCJ. Wainscoting may be constructed of wood or a PVC-based synthetic https://www.hardwarechimp.com/Products/Door-Scope-Door-Viewer-DS1000-Black__519554.aspx?gclid=EAIaIQobChMIpdjT7MG27AIVjiCtBh0x2AiMEAQYBCABEgLHMPD_BwE https://www.hardwarechimp.com/Products/Door-Scope-Door-Viewer-DS1000-Black__519554.aspx?gclid=EAIaIQobChMIpdjT7MG27AIVjiCtBh0x2AiMEAQYBCABEgLHMPD_BwE

Enhanced Parole Specifications Page 3 Updated 9/15/25 waterproof material, with the material and color selection subject to prior approval by TDCJ. All materials and finishes must be smooth or beadboard texture, durable, cleanable, and suitable for high-traffic environments. Panels shall be securely fastened to wall substrate using concealed fasteners.

• 4’ corner protectors shall be provided in all hallways, lobby, and reception areas.

• Walls in all rest rooms shall be ceramic tile floor to ceiling.

• Any common walls between restroom and office, conference room, or training rooms, shall be sound insulated to prevent noise from hand dryers and plumbing from traveling through the wall.

• False ceilings should not be installed in the LAN/computer/phone room(s) to permit maximum flexibility and accessibility to pathways.

• Minimum Level III, ballistic resistant material to 6’ height in wall between Client Waiting Room and

Receptionist & Cashier Rooms.

• The exterior walls and exposed surfaces shall be painted in a color selected by TDCJ and properly prepared for exterior office signage.

• If stone or brick is used for exterior walls color will be selected by TDCJ.

• Every five (5) years during the life of the lease, Lessor will refresh or replace the following finishes as determined by the TDCJ Office of Space Management: Paint, carpet, laminate, vinyl plank, tile, grout, cove base, window treatments (to include tint) and chair rails. If replacement is needed, equivalent products to be used and approved by TDCJ.

Floor Finishes:

• All color/design selections to be made by the TDCJ Office of Space Management.

• All carpeted areas shall have carpet squares instead of rolled carpet. Areas to be determined by agency.

• Restrooms shall have slip resistant ceramic tile.

• All areas open to the public, hallways, breakrooms, and any other area designated by TDCJ shall have commercial grade vinyl plank flooring.

• Lessor shall provide an industrial strength carpeted floor mat at each exterior door and be responsible for the hygienic deep cleaning, care and maintenance of the mats.

• LAN/Telephone/Computer Room must be commercial grade vinyl plank flooring or sealed concrete.

• Lessor shall pay for lifting modular furniture systems when replacing flooring.

• Every five (5) years during the life of the lease, Lessor will refresh or replace the following finishes as determined by the TDCJ Office of Space Management: Paint, carpet, laminate, vinyl plank, tile, grout, cove base, window treatments (to include tint) and chair rails. If replacement is needed, equivalent products to be used and approved by TDCJ.

Signage (if not included in building standards):

• Professionally constructed exterior sign to adequately identify the occupying agency (dimensions & style to be determined by TDCJ according to local/city code and location).

• Building lobby directory, if applicable.

• All interior rooms will receive signage. Signage shall include room numbers and, where applicable, room names or functions. The colors, mounting panels, borders, numbers, letters, and graphics shall correspond with the agency selected interior colors and be approved by TDCJ.

HVAC/Mechanical:

• In addition to the HVAC system serving the entire lease space, provide a dedicated 24-hour a day, 7 day a week air conditioning system in the LAN/Computer/Telephone Room(s) not connected to any energy management system or device. System should be designed to maintain a temperature range from 64 degrees to 75 degrees Fahrenheit and the relative humidity from 30% to 55%. The condenser shall have a high-low pressure switch to cycle fan. As a backup A/C, a supply duct must be connected with a manual louver from the closest HVAC unit nearest the LAN/Computer/Telephone Room. If the designated unit is to be installed above the ceiling, do not mount it over the LAN/Computer/Telephone Room to avoid potential leaks onto computer equipment. Equipment to be placed in the LAN/Computer/Telephone Room is expected to use up to 4,875 watts of power and produce a heat load up to 35,000 BTUs. The air conditioning unit cannot take up floor space from the square footage allotted to the LAN/Computer/Telephone Room.

• Air conditioning for the site shall be provided, at no additional expense to the Lessee, 6AM to 8PM on weekdays, and 8AM to 12PM on Saturdays.

Enhanced Parole Specifications Page 4 Updated 9/15/25

• Lessor must provide ventilation in accordance with Local Building and Plumbing codes. Exhaust shall be vented to the outside of the building. An exhaust capacity of at least 50cfm per water closet or urinal shall be provided.

• All mechanical equipment shall be installed in accordance with and meeting the requirements of the applicable City’s Building Code, Electrical Code, Mechanical Code, Plumbing Code, and Fire Code. Fire dampers shall be installed where required by codes.

• Documentation for each accessible control device, including programming instructions, programming code

(if any), and troubleshooting procedures shall be provided to TDCJ. (Ex: Programmable Thermostats, keyless electrical/mechanical locks, etc.…)

• A fully adjustable damper shall be installed at each HVAC supply diffuser. Lessor shall be responsible for balancing the HVAC system and there shall be sufficient devices for air balancing or rebalancing of ductwork in the leased space.

• Lessor shall provide static air filters for dust and particle removal. It shall be the lessor’s responsibility to change the HVAC filters as reasonably necessary to maintain an efficient and properly effective HVAC system. Reasonably and necessary shall be determined by TDCJ, but in no event shall it be more than 30 days between filter changes.

• The lessor shall provide additional air supply and return vents in any interior room exceeding 160 square feet.

Ventilation must be sufficient to ensure consistent air circulation and temperature control throughout the space. Placement and quantity of vents shall be reviewed and approved by TDCJ to ensure operational efficiency and occupant comfort.

• Lessor shall provide two planned preventative maintenance checks on HVAC equipment each year. One in the spring and one in the fall.

• All thermostats shall be equipped with a lockable guard box or lockable digital thermostats.

• The HVAC system shall be equipped with humidity controls.

• The HVAC system shall be equipped with an iWave Air Purifier.

https://www.nucalgon.com/products/iwave-air-purifiers/iwave-c-air-purifier/#nav-hamburger-jump

Electrical:

• All hard wall office(s) (to include the client interview rooms) lighting shall be controlled by switch(es) allowing lighting level to be evenly distributed and to be reduced by 25-50% of fully illuminated, room lighting. Switch location to be determined by the occupying agency.

• The lessor shall furnish and install LED lighting throughout the leased space. Fixtures shall be commercial-grade, energy-efficient, and suitable for the intended use of each area. Acceptable types include LED flat panels, with a minimum color rendering index (CRI) of 80 and color temperature between 3000K and 5000K.

All lighting shall comply with applicable building codes and provide sufficient illumination to support safe, functional, and comfortable use of the space. Final fixture selection and layout shall be subject to TDCJ approval.

• Install ceiling fans (hugger type) in all designated public areas. For spaces up to 300 square feet, provide one fan with a minimum 52-inch blade span. Areas exceeding 300 square feet require two fans of the same specification. All ceiling fans must be operated via wall-mounted switches. Fan placement, quantity, model, and color selection shall be reviewed and approved by TDCJ to ensure adequate air circulation and aesthetic consistency.

• Occupancy switches shall be installed for all rooms except mechanical room.

• Master gang switches shall be located by all the employee entry/egress. Rooms with two entry/egresses shall have three-way switches.

• Conference and training rooms shall have dimming switches.

• Each Copier/MDF (Multi-Function Device) location shall be served by a dedicated isolated ground circuit.

Final electrical specifications, including voltage, amperage, receptacle type, and placement, will be provided by TDCJ at the time of project development. All outlets shall be straight blade duplex receptacles unless otherwise directed.

• All dedicated electrical outlet locations to be 120 v, 20-amp, isolated ground circuit with NEMA 5-20 R receptacle and distinctively covered face plate.

• Lessor will provide J-boxes in the open office and cubicle areas. Four circuits shall be installed in each J-box. The exact number of boxes shall be determined by the number of cubicles determined by TDCJ.

https://www.nucalgon.com/products/iwave-air-purifiers/iwave-c-air-purifier/#nav-hamburger-jump

Enhanced Parole Specifications Page 5 Updated 9/15/25

• The lessor shall provide conduits for telephone and data cabling at locations designated by TDCJ. Final conduit routing, sizing, and termination points will be coordinated with TDCJ during project development to ensure compatibility with agency standards and equipment layout.

• Lessor shall provide electrical service for the agency’s modular furniture. Unless expressly permitted by the agency, connection to the modular furniture shall be made above the ceiling, through power poles that are part of the modular furniture system. Lessor is responsible for cutting power poles to appropriate length.

*(Note: Agency’s modular furniture vendor shall be responsible for installation of said power whips inside cubicles. Lessor shall be responsible for ceiling tile cuts for agency-provided power poles.) Electrical service shall include a standard 120-volt duplex outlet. (The outlets are part of the modular furniture system.)

For planning purposes, Lessor shall assume that a power pole shall service no more than four (4) modular cubicles. Locations and distribution of modular cubicles may require that a power pole service less than four

(4) cubicles. In any event, Lessor will be responsible for providing and connecting electrical service to all agency-provided power poles and/or whips. Lessor shall distribute electrical service so there will be no more than six (6) standard duplex outlets per circuit and no more than six (6) computer-dedicated outlets per dedicated circuit.

• Lessor shall have a certified electrician to connect all modular furniture to building power as needed at the time of the modular furniture installation. Power poles, if utilized will be provided by occupying agency.

The furniture is a 10 wire/circuit system that should be labeled properly in the electrical panel. The electrical wiring diagrams and specifications for the furniture can be found at the following link https://ki.widen.net/view/pdf/o8iqwqxpkg/SystemXXI_PlanningGuideR1.pdf?t.download=true&u=y6faqq

• Circuit loads shall be distributed so that any one branch circuit is not loaded over 80% of rated capacity (with

20% space circuit capacity) in accordance with the National Electrical Code.

• All security doors between the visitor waiting area and secured areas are to include an electronic strike release on the administrative side for access. Operating buttons for the door/doors shall be located in the cashier’s office, as well as the receptionist area so that staff sitting at the transaction windows can push the button to allow access to each door.

• Power panels, transformers, etc. are NOT to be located in the LAN/Computer/Telephone Room. These items must be housed in dedicated electrical rooms designed for safe access, ventilation, and code compliance.

Plumbing:

• In facilities with 40 or more full-time employees, the lessor shall provide supplemental restroom fixtures beyond minimum code requirements. Specifically, the women’s employee restroom shall include three additional water closets, and the men’s employee restroom shall include one additional water closet. Final fixture counts and layouts shall be reviewed and approved by TDCJ.

• In facilities with 20 to 39 full-time employees, the lessor shall provide two additional water closets in the women’s employee restroom beyond the minimum required by code. Final fixture counts, layouts, and partitioning shall be reviewed and approved by TDCJ to ensure compliance with applicable standards and agency expectations.

• In addition to men’s and women’s restrooms required by code and accessible from the interior work areas of the lease space, provide a single ADA/TAS accessible unisex restroom adjacent to the Client/Visitor Waiting room.

• Lessor shall furnish a chilled water bottle filling station, similar to the Elkay ezH20, mounted at heights in compliance with TAS to be located in the public/client area.

• Standard ¼ inch copper water line with valve for the refrigerator ice maker in the break room(s).

• Water Closets shall be the flush valve. No tank-type toilets will be permitted.

• Each restroom shall have a floor drain designed with positive drainage to prevent flooding and shall have p-trap primers. The floor drains shall not interfere with accessibility.

• If the location requires Aerobic or Septic installation, the system should be able to handle a maximum number of visitors per location and be located such in an area that future expansion will be possible. Septic systems must always have an annual maintenance contract in place requiring quarterly inspections.

Windows:

• Window schedule shall be provided to and approved by TDCJ.

• All exterior glass will have a dark factory tint. TDCJ shall have the right to approve type and color.

https://ki.widen.net/view/pdf/o8iqwqxpkg/SystemXXI_PlanningGuideR1.pdf?t.download=true&u=y6faqq

Enhanced Parole Specifications Page 6 Updated 9/15/25

• Exterior windows 36” x 18” installed horizontally with the top of the windows set 7’-10” off the ground floor.

• All exterior windows will have a dark tint and window mini blinds, as approved by TDCJ.

• All exterior windows will be double insulated.

Safety:

• Emergency lighting shall include the entire space as required by code.

• Minimum of four (4) motion sensing security lights to be installed at the exterior corners of the building.

• The building exterior shall be well lit at night. Exterior pathways around the building as well as open air parking lots shall have enough lighting to cover the surface area.

• Smoke detector (household type) installed in the LAN/Computer/Telephone Room and as required by code.

• Up to a total of eight 18” round convex security mirrors installed in locations around the building designated by TDCJ.

• Panic alarm system with a control switch and capable of a constant audible signal of 70 dB at 30 feet from sounding devised located throughout the lease space. Operating switches shall be located in the cashier’s office as well as the receptionist area to allow staff sitting at the transaction windows easy access.

• Commercial fire alarm system if applicable by state or local fire code. Alarm stations are preferred out of reach of children. Safely secure areas precarious to agency staff, clients, and children.

Telephone Room Requirements

(Spec’d on 02/09/2018)

Telephone/Data Closet:

• The room location should be towards the interior of the facility and as near the “core” of the building as possible with no windows. If IDF rooms are also required, these will be placed one per floor or as designated by the occupying agency.

• Lessor shall maintain an ambient room temperature between 65 and 75 degrees Fahrenheit, with relative humidity between 40% and 50%. Lessor shall provide and maintain an air conditioner that is independent of the building HVAC system. This will provide A/C for 24 hours per day, 7 days a week.

• The room(s) must not be located under or near water or steam pipes. If local codes require sprinklers in the room(s), heads must be high temp, and cages are recommended to prevent accidental discharge. Drip pans may be advisable. HVAC units of any kind should not be mounted directly above the room(s) or on walls that also contain/share proximity to TDCJ/vendor network and/or phone equipment.

• All Telephone/Data electrical outlets must be a dedicated circuit and include isolated grounds for the data demarcations, local area network equipment, and telephone equipment.

• Lessor shall provide evenly spaced electrical outlets in the LAN/Telephone room with the following specifications:

o Six “quad” 5–15/20R T-slot receptacles placed 2 per every wall except for the wall with a stand-alone air conditioner unit installed in Telephone/LAN room.

o One electrical outlet about the Telephone/LAN board for plugging in our rack-mounted power strips /

UPS. (Approximately 7ft up from the floor, just above the Telephone/LAN board.)

• Lessor shall provide two conduits: a 3”diameter conduit for telephone service and a 1”diameter conduit for the data circuit both from the access point on the building exterior to the facility telephone company room and on to the occupying agency(s) telephone/data closet ending at the D-marc termination noted for the agency(s) plywood designated for the extended D-marcs. Sufficiently sized conduit (each) for voice and data drops will be installed from the telephone/data closet to the occupying agency(s) telephone/data extended D-marcs. **Note: TDCJ ITD Communications Representatives will meet with the Lessor, Construction

Superintendent, and Service Provider for conduit locations.

• Also required is one #6 solid ground wires attached to a building ground; one is to be installed at the data demarcation point and the other at the telephone demarcation point. These must be located close to the occupying agency’s voice and data equipment. Building ground must be installed to a “grounding busbar” to attain adequate ground for equipment.

Enhanced Parole Specifications Page 7 Updated 9/15/25

• Lessor shall provide and mount 2 sheets of 4 ft. X 8 ft. ¾” fire retardant grade plywood, mounted horizontally, in the Telephone/Data Closet and IDF room(s) if needed, at a location to be determined by the occupying agency. This room must be for the exclusive use of TDCJ (occupying agency) equipment and/or TDCJ contracted vendors/equipment.

Conference and Training Room(s)

• Each entrance shall have a light switch to activate the main fluorescent lighting. In addition to the main lighting, Lessor shall provide sufficient recessed lighting controlled by a dimmer switch to provide evenly distributed lighting levels up to 50 foot-candles when the primary fluorescent lights are off. All special feature lighting, etc. switches shall be located together at the front of the room and there shall be one recessed light fixture at the front center connected to a switch for control of this fixture, independent from the primary fluorescent lighting.

• Room(s) will have a separate HVAC thermostat control and will require cooling for the planned occupancy load for trainees and trainers. Occupancy load to be determined by TDCJ.

• The lessor shall provide structural backing or bracing to support wall-mounted televisions. Final mounting locations, bracket specifications, and installation details will be provided by TDCJ during project development. All backing must be capable of supporting commercial-grade TV mounts and comply with applicable building codes.

UA Laboratory, Lab Restroom, and UA Storage Room

• Lab restroom shall have ceramic tile floor to ceiling (minimum size of 12 x 12). Tile and grout color to be approved by TDCJ.

• UA lab and UA storage shall have ceramic tile flooring (minimum size of 12 x 12).

• UA restroom shall have an exhaust fan and proper ventilation according to code for use.

• UA lab shall have upper and lower cabinets to include sink with hot and cold water.

• Requirements for laboratory testing equipment:

o Water must be bacteria free with continuous flow.

o Non-hazardous waste floor drain, no further than 30 ft. from equipment.

• UA lab to include at least 1 duplex electrical outlet for a refrigerator.

• Lessor shall provide paper towel dispenser in the UA lab.

• Lessor shall provide liquid soap dispensers for each sink. Soap products to be provided by party responsible for janitorial services.

• One wall mount telephone will be installed in the lab area.

Break Rooms

• The breakroom will be equipped with the following equipment to be provided by the agency: Two vending machines, two microwaves, one full size refrigerator with ice maker.

• Lessor shall provide counters, cabinets and power for all equipment. Lessor shall also provide plumbing for the icemaker in refrigerator.

• Lessor shall provide paper towel dispensers to be located by TDCJ.

• Lessor shall provide liquid soap dispensers for each sink. Soap products are to be provided by the party responsible for janitorial services.

• Counters: Break Room countertops should have cabinet space above and below for storage. A standard double sink with a lever handle faucet, hot and cold water and garbage disposal will be installed in the counter sink. Countertops should include space 24” high, 18” wide and 19” deep for the equipment indicated above. The surface of the counter shall be a laminated plastic, color to be determined by TDCJ. All visible surfaces are included. TDCJ will approve all counter locations and configurations.

• Cabinets: Bottom cabinets shall be 34” high, 24” wide, have drawers at the top with cabinet space underneath with two shelves (including bottom of cabinet). Knee space shall be provided below the sink for handicapped accessibility as prescribed in TAS. All exposed plumbing beneath the sink must be fully enclosed or shielded (such as with a slanted protective board or approved enclosure) to prevent contact and maintain ADA compliance. There shall be enclosed wall cabinets above the lower cabinets with three shelves

(including the bottom of the cabinet and two adjustable shelves). Upper cabinet shall be located 20” above lower cabinet. Cabinet layouts shall be subject to review and approval by TDCJ. Regardless of layout

Enhanced Parole Specifications Page 8 Updated 9/15/25 approval, the lessor remains fully responsible for ensuring all cabinetry installations meet applicable ADA and Texas Accessibility Standards (TAS) requirements.

• One wall mount telephone will be installed in the Breakroom.

Restrooms

• All equipment must meet handicapped accessibility standards as prescribed in TAS.

• All restroom doors shall be fitted with closers.

• An Xcelerator, model XL-BW or an equal commercial grade hand dryer shall be provided in all restrooms.

Two hand dryers are required in each employee’s restroom. Hand dryers will be replaced as needed throughout the life of the lease.

• Lessor shall provide metal framed mirrors with dimensions to match the length of the counter.

• Lessor shall provide liquid soap dispensers for each sink. Soap products are to be provided by the party responsible for janitorial services.

• Lessor shall provide a commercial-grade trash receptacle in each restroom. The size of the trash receptacle shall accommodate the size and traffic of the restroom.

• All toilet partitions installed should be made of SOLID PLASTIC POLYMER material.

• Each stall shall be equipped with toilet tissue dispenser.

• Each stall in women’s restrooms shall be equipped with a feminine hygiene waste receptacle.

• Ceramic tile (minimum 12” x12”) shall be installed on all restroom walls from floor to ceiling in a pattern to be determined by TDCJ.

• Restrooms shall be designed such that the fixtures in the restroom are shielded from line of sight from the hallways when the door is fully opened.

• All restrooms are not to be included in the calculation of net usable square footage.

Glazing:

• Install Level III or higher ballistic resistant transaction window located between the Client Waiting Room and the receptionist and the cashier rooms (2 separate windows); minimum 36" by 36" one-piece fixed glass or plastic with speak-around voice transmission system, walls framed in steel with a non-ricochet deal tray.

A1

1 FRONT VIEW

10 16 10

A1

2 TOP VIEW

10 16 10

UL RATED LEVEL III BALLISTIC RESISTANT

WINDOW INCLUDING WALL

SECTIONS

16" x 8" x 1 1/2" NON-RICOCHET DEAL TRAY

1" x 4" STEEL FRAME

(TOP & SIDES)

36" x 18" x 1 1/2" COUNTER

16" x 8" x 1 1/2" NON-RICOCHET DEAL TRAY

1" x 4" STEEL FRAME

(TOP & SIDES)

STEEL FRAME

(TOP & BOTTOM & SIDES)

6"Ø151

36" x 18" x 1 1/2" COUNTER

Enhanced Parole Specifications Page 9 Updated 9/15/25

Specialty Items:

• If mail delivery is not provided directly to the agency suite, Lessor shall provide a heavy duty, lockable and secured commercial mailbox for agency mail. The mailbox style shall be chosen by TDCJ to ensure it meets the needs of the office.

• Gutters are required around the outside perimeter of building. Downspouts cannot empty onto sidewalks.

• Cigarette/smoking receptacles to be placed at front and back entrances. Daily cleaning of the receptacles will be the sole responsibility of the party responsible for janitorial services.

• Outdoor commercial trash receptacles should be provided at the main entrance and employee exit.

• Janitorial Closet: (shall have a door with a locking handset): shall have floor to ceiling shelving on one wall adjustable in 12” increments apart and 15 inches deep. Each shelf shall have a static weight capability of 250 pounds. Janitorial closet shall have a mop sink with splash guard and be furnished with hot and cold water and vented to the outside. The floor will have a floor drain. All items installed in the Janitorial Closet shall be moisture resistant. Janitor closet must have separate keyed locking mechanism on door.

• Lessor to provide blocking for mounting a security camera monitor an electrical outlet and data jack as well in areas designated by TDCJ.

• Every five (5) years during the life of the lease, Lessor will refresh or replace the following finishes as determined by the TDCJ Office of Space Management: Paint, carpet, laminate, vinyl plank, tile, grout, cove base, window treatments (to include tint) and chair rails. Lessor shall pay for lifting modular furniture systems when replacing flooring. If replacement is needed, equivalent products to be used and approved by

TDCJ.

• The lessor shall provide and install adequate shelving in all storage rooms designated by TDCJ. Shelving must be constructed of durable, commercial-grade materials suitable for long-term use, include adjustable shelves to accommodate varying storage needs, and be securely anchored to walls or floors to ensure stability and safety.

Special Notes:

• If janitorial services are provided by the lessor, they shall commence immediately upon tenant occupancy of the leased space.

• The contractor will have regular scheduled meetings with their subcontractors to go over schedules and issues.

• There shall be at least one monthly meeting with the TDCJ Office of Space Management to discuss any construction issues.

• The contractor will submit weekly reports and weekly photos to the TDCJ Office of Space Management.

These reports will include, but should not be limited to, progress in accordance with the construction schedule. Updated construction schedules will be provided to TDCJ upon request.

• Any and all color selections should be made through the TDCJ Office of Space Management. All design plans will also be coordinated with the TDCJ Office of Space Management.

Full Time Employees 25 Date 1/12/2026

Item Space Use/Room Name Number SF Per SF Ext. Adjacency/Comments

Dept. of Criminal Justice

District Patrole Office (DPO)

1 Parole Supervisor 1 140 140 office

2 Unit Supervisors 3 120 360 offices; adj. to Parole Officers; includes growth

3 Parole Officers 14 64 896 system furniture; adj. to Unit Supervisors;includes growth

4 Reentry Case Manager 1 100 100 office

5 Substance Abuse Counselor 1 100 100 office

6 Clerk/receptionist 1 56 56 system furniture, adj. to waiting area; secured transaction window

7 Cashier 1 100 100 office; adj. to waiting area; secured transaction window

Support Areas

8 Open File Area 1 100 100 12 vertical file cabinets; all in one area

9 Office Machine Area 1 80 80 adj. to clerical staff

10 Supply/Material Storage Room 1 120 120 secured room central to staff

11 Conference Room Storage 1 60 60 adj. to conf. room

12 Conference Room 1 400 400 secured; adj. to conf. room storage;UA lab, UA lab restroom; interview room

13 LAN/Phone Room 1 80 80 central to office area; secured

14 Enclosed File Room 1 120 120 secured; for HR and other confidential files

15 Break Room 1 200 200 central to staff

16 Janitor Closet 1 30 30 with slop sink; shelving for supplies

Board of Pardons (BPP)

17 Hearing Officers 2 120 240 office; adj. to admin. asst.

18 Admin. Asst. 1 64 64 system furniture, adj. to hearing officers

Support Areas

19 Office Machine Area 1 80 80 adj. to BPP staff

20 Enclosed File Room 1 100 100 adj. to BPP staff

Client Support Areas

21 Visitor Waiting Room 1 350 350 at entry; secured to office areas; adj. wanding area

22 Wanding Area 1 60 60 adj. visitor waiting area

23 UA Testing Restroom 1 80 80 adj. to UA testing lab

24 UA Secured Storage Room 1 100 100 adj. to UA testing lab

25 UA Testing Lab 1 120 120 adj. to UA Testing lab

26 Classroom 1 300 300 adj. to conf. room

27 Visitor Restroom 1 80 80 1 Unisex; adj. to waiting room; to include toilet and urinal

Sub-total 4,516

Open Plan Circulation 45% 574

Built-Out Circulation 30% 972

Total Circulation 1,546

Total SF 6,062

Restroom to be provided by lessor in accordance with local building code and are not included in the usable square footage of this lease

Parking requirements

Standard Parking Spaces 30

ADA/TAS Parking 2

TOTAL 32

TDCJ - PAROLE Harlingen Space Program