ESBD_494237_1777666257492_RFP 515-26-0001 Q and A Document 2.doc

This is a Questions and Answers addendum document issued by the Texas State Board of Pharmacy (TSBP) in response to vendor inquiries regarding Request for Proposal 515-26-0001 for the Prescription Monitoring Program (PMP). The RFP seeks a qualified vendor to develop and operate a comprehensive PMP database system capable of managing prescription data from approximately 6,000 dispensers and supporting over 200,000 authorized users including prescribers, dispensers, healthcare regulatory agencies, and law enforcement. The system must process approximately 25 million monthly information requests and manage over 134 million existing records while integrating with electronic health records, health information exchange systems, and pharmacy dispensing systems. Proposal submissions were due May 20, 2026, at 4:00 PM Central Time, with questions due by April 20, 2026. Demonstrations are scheduled for June 1-5, 2026, with an expected contract award date of July 1, 2026, and work commencement on September 1, 2026. The initial contract term is one year with four optional one-year renewals at TSBP's discretion, subject to termination without penalty upon 30 days' written notice or immediately for cause.

This Q&A addendum addresses vendor concerns regarding data migration risks and incumbent vendor conflicts of interest during the transition process. A respondent questioned whether TSBP would strike the "Delivery" clause in Attachment A, which authorizes the state to purchase services elsewhere and charge increased costs to the contractor in the event of delivery failure. The vendor expressed concern that this clause creates a conflict of interest for the incumbent vendor and imposes unbounded financial risk for a new vendor. TSBP declined to remove the "Delivery" clause but provided mitigation by confirming that an incoming vendor would not be held in default or penalized for implementation delays caused by the incumbent vendor's willful failure to transition historical data rapidly and seamlessly. The contract includes a 3.5 percent Historically Underutilized Business subcontracting goal and requires compliance with multiple statutory certifications regarding boycotts, cybersecurity, E-Verify, and debarment status, along with mandatory insurance coverage including workers compensation, commercial general liability, and privacy and network security insurance.