ESBD_494233_1772746954926_Advertisement, Commercial Kitchen Equip. RFP 214-26-0216, Sinton ISD.pdf
PDF 94 KB Posted
- Solicitation number
- 214260216
- Issued by
- Schleicher County, Texas
About this file
This is a Request for Proposals (RFP) advertisement issued by Sinton Independent School District's Department of Food Services for the procurement of commercial food service refrigeration and heating equipment across three campuses: Welder Elementary, Sinton Elementary, and Smith Middle School. The project scope includes six equipment units: one reach-in freezer, three pass-thru serving line cooler/refrigerators, one pass-thru serving line warming/heated cabinet, and one ice machine with storage bin. A mandatory pre-proposal meeting with site walkthrough is scheduled for Thursday, March 19, 2026 at 9:00 a.m. at the Sinton ISD Administration Building, requiring vendors to RSVP by 2:00 p.m. on March 18, 2026. Sealed proposals must be hand-delivered to the Office of the Superintendent, Attention: Silke West, at 322 S. Archer Street, Sinton, Texas 78387 by Thursday, April 2, 2026 at 2:00 p.m., at which time proposals will be publicly opened. Contract award will occur during a publicly held School Board meeting, typically held at 6:30 p.m. on the third Monday of each month at the Sinton ISD Administration Building, with specific dates and agendas posted on www.sintonisd.net.
Evaluation will be conducted using a rubric with cost as the primary consideration, supplemented by criteria including quality, installation/billing/delivery dates, vendor experience and references, proposal checklist completion, warranties, HUB certification status, pre-proposal meeting attendance, and proof of insurance. The full RFP packet is available electronically via email request to swest@sintonisd.net or in hard copy by contacting Silke West at 361-364-6823. Payment will be issued via purchase order upon contract award, with the District issuing payment within forty-five days of receipt of a complete and accurate invoice following satisfactory completion of work. The District reserves the right to waive any informality, reject any or all proposals, award to a single or multiple respondents, and vendors may not withdraw proposals within thirty days after the opening date. This project is funded by USDA, and Sinton ISD is an equal opportunity provider.
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SINTON ISD: Department of Food Services
322 South Archer Street Sinton, Texas 78387
Phone: (361) 364-6816
English: This product was funded by USDA. This institution is an equal opportunity provider.
Spanish: Este producto fue financiado por el USDA. Esta institución proporciona igualdad de oportunidades.
PRESS RELEASE: Request for Proposals-Notice to Offerors Project: Commercial Food Service Refrigeration and Heating Equipment
RFP # 214-26-0216
Advertisement Date(s):
• Thursday, March 5, 2026
• Thursday, March 12, 2026
February 26, 2026
Using the Request for Proposal (RFP) method of procurement, Sinton Independent School District is soliciting and accepting sealed proposals from qualified vendors for Commercial Food Service Refrigeration and Heating Equipment for three campuses; Welder Elementary, Sinton Elementary and Smith Middle School. Scope of equipment includes six units in total; Reach in Freezer (1 ea.), Pass thru Serving Line Cooler/Refrigerator (3 ea.), Pass thru Serving Line Warming/Heated Cabinet (1 ea.) and Ice Machine with Storage Bin (1ea.).
Date/Time/Location: Proposal Deadline & Opening: The District will accept hard copy proposals, hand delivered to the Office of the Superintendent, Attention: Silke West at 322 S. Archer Street, Sinton, Texas 78387 on or before the Proposal deadline and Proposal Opening Date of Thursday, April 2, 2026 at 2:00 p.m. All sealed envelopes must be marked; with;
Vendor Name, Vendor Return Address, RFP #214-26-0216, Bid Opening Date/Time: April 2, 2026 2:00 p.m.
Contract Award Date/Time/Location: The contract will be awarded during a publicly held School Board meeting. Board meetings are normally held at 6:30 p.m. on the third Monday of each month at the Sinton ISD Administration Building.
Board meeting dates and agendas are posted on the Sinton ISD website, www.sintonisd.net.
Evaluation Criteria: Sinton ISD shall use an evaluation criteria rubric for awarding the contract to the Offeror that meets all the terms and conditions described in the solicitation with cost as the primary consideration. The full evaluation criteria/rubric is located in the full RFP packet. Evaluation Criteria Summary; Cost/Price as the primary consideration, Other criteria include; Quality, Install/Bill/Delivery dates, Experience/References, Proposal Checklist, Warranties, HUB Certified, Pre-Proposal Meeting Attendance, Proof of Insurance.
Method of Payment: Upon the award of the contract, Sinton ISD will issue a purchase order to the awarded Vendor. Upon satisfactory completion of the scope of work, Sinton ISD will issue a check payment to the Vendor within forty five (45) days of receipt of a complete and accurate invoice.
A full copy of the Request for Proposal packet can be obtained from the Designated District Representative, Silke West via the following; Electronic copy: Email request to swest@sintonisd.net. For Hard copy, contact Silke West at 361-364- 6823 to schedule a pickup of the full hard copy of the RFP from the Food Service Office 322 S. Archer Street, Sinton, Texas. 78387.
Pre-Proposal Meeting: A pre-proposal meeting will be held on Thursday, March 19, 2026 at 9:00 a.m. at the Sinton ISD Administration building at 322 S. Archer Street, Sinton Texas. Vendors are required to attend and must RSVP by 2:00 p.m. March 18, 2026. A site walk through will take place immediately following the pre-proposal meeting. For safety reasons, Vendors may not go directly to the campus.
The Owner reserves the right to waive any informality or to reject any or all proposals. The District may choose to award a single Respondent or multiple Respondents.
By submission of this Proposal, Offeror agrees to waive all rights to claims against the District, or persons authorized by the District, for any damages whatsoever arising from the Owner’s or said person’s evaluation of the Offeror’s Proposal and/or qualifications to perform this specified project.
No offer may withdraw his proposal within thirty (30) days after the actual date of the opening thereof.
http://www.sintonisd.net/ mailto:swest@sintonisd.net
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