ESBD_491247_1772204630575_SOL_ADD_1_405-26R0006885_255-26.pdf
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- Attached to
- DECALS
- Solicitation number
- 405-26R0006885
- Issued by
- Travis County, Austin City, Texas
About this file
This is Addendum 1 to Solicitation No. 405-26R0006885, issued by the Texas Department of Public Safety Procurement and Contract Services on February 27, 2026. The solicitation is for decal printing services only, with no installation required. The work involves screen printing decals based on specified designs, with the vendor responsible for production and delivery only. The stated quantities represent a bulk purchase order rather than an estimate of annual requirements. The delivery deadline is March 20, 2026. Offerors must acknowledge receipt of this addendum by submitting three copies of the completed addendum, acknowledging receipt on each copy of their offer submission, or submitting a separate letter or email referencing the solicitation and addendum numbers prior to the offer deadline.
The addendum addresses twelve questions submitted by prospective bidders, clarifying that screen printing is mandatory due to volume requirements, that state documentation (Certificate of Existence from the Texas Secretary of State and Certificate of Account Status from the Comptroller of Public Accounts) is not required at the time of bid submission and will be obtained during award processing, and that CTCM and CTCD are buyer certifications rather than vendor requirements. The vendor is not permitted to raise prices under any contract extensions that cross annual cost increase thresholds with vinyl manufacturers; pricing instructions outlined in Section B.1.1 of the original solicitation apply. Evaluation criteria and discount terms for prompt payment are found in Section E of the IFB. Reference images of current decals were provided to clarify the design specifications requested.
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Text version
ADDENDUM OF SOLICITATION
1. SOLICITATION NO.
405-26R0006885
2. ADDENDUM NO.
3. EFFECTIVE DATE
02/27/2026
4. ISSUED BY
Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752
5. NAME AND ADDRESS OF OFFEROR
6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.
Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.
If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.
7. DESCRIPTION OF ADDENDUM:
Providing answers for questions submitted.
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
8a. NAME AND TITLE OF SIGNER (Type or Print)
8b. OFFEROR
(Signature of Person Authorized to Sign) Date Signed
Questions and Answers
1. Q: I just wanted to verify that this solicitation is for decals only…no installation?
A: This solicitation is for the decal printing services only, no installation is needed (see exhibit F.6 for specifications).
2. Q: Please confirm this is a production/supply-only requirement e.g. no on-site services required for installation/removal?
3. Q: Will bids from out-of-state vendors be evaluated on a like-for-like basis?
A: Please refer back to Section E, Evaluation Criteria in the IFB 405- 26R0006885.
4. Q: What is the required delivery date(s)?
A: March 20th, 2026 at the very latest
5. Q: Are the stated quantities guaranteed for a single, bulk purchase, order an estimate of annual requirement in multiple orders?
A: The stated quantities are for a bulk purchase.
6. Q: Is screen printing a mandatory requirement or are bidders able to quote for a digitally printed alternative?
A: Screen printing is necessary due to the volume of decals being requested in the time period,
7. Q: Is it mandatory to provide the state documentation (The Certificate of
Existence from the Texas Secretary of State and the Certificate of Account Status from the Comptroller of Public Accounts) with the bid or can these be obtained after award?
A: These documents are not mandatory to be submitted with the bid and will be obtained during the award processing.
8. Q: Can we double check that CTCD/CTCM are your buyer’s qualifications and not required vendor certifications?
A: Yes, CTCM and CTCD are buyer certifications and are not required from vendors.
9. Q: Is the discount for prompt payment an evaluation factor?
A: Please refer back to Section E, Evaluation Criteria in the IFB 405-
10. Q: Regarding the possible extension for a further six months, because this would cross the annual cost increase threshold with the vinyl manufacturers, would the vendor be permitted to raise prices?
A: Please refer back to section B.1.1 Pricing Instructions in the IFB 405-
11. Q: Could you please provide some clarification regarding the requested information? Specifically, we would like to know if the items should have a solid white background and a rectangular shape, or if they should be more contoured to the logos and text.
- DPS requested clarification on this question -our supplier actually needs clarification over the decal type. Can you share any picture of the vechile refernce to the current decal for more clarity?
A: Below are the pictures requested.
12. Q: Just wanting to clarify for Solicitation # 405-26R0006885, there is no installation of the decals on the vehicles, correct?
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