ESBD_489543_1772646952793_TRS000638_Addendum 2-FINAL.pdf
PDF 210 KB Posted
- Attached to
- Transcription Services
- Solicitation number
- TRS000638
- Issued by
- Travis County, Austin City, Texas
About this file
This document is an Addendum Number 2 issued by the Teacher Retirement System of Texas (TRS) in response to submitted questions regarding Request for Proposals Solicitation Number TRS000638 for Transcription Services. The addendum was issued on March 4, 2026, by Contract Specialist Dietrich Sanders. Vendors are required to acknowledge receipt of this addendum by signing and dating the cover page and including it with their submitted response; failure to do so may result in the response being deemed non-responsive. The addendum addresses five questions submitted during the question-and-answer period and provides TRS' official responses to clarify solicitation requirements and procedures.
Key clarifications from TRS include the following: information regarding the current vendor and vendor rates must be obtained through formal open records requests submitted under the Texas Public Information Act; foreign-owned companies are eligible to bid provided they meet all TRS requirements outlined in the RFP; while TRS is not particularly desirous of artificial intelligence-based transcription services, bidders utilizing AI are permitted to participate and must complete and submit an "Artificial Intelligence Assessment" form available in the Overview tab of the Round Documents; and interested bidders can access solicitation documents through the Electronic State Business Daily (ESBD) at https://www.txsmartbuy.gov/esbd/TRS000638, with proposal submission instructions detailed in Section VII beginning on page 23 of the RFP document.
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Other files
| File | Type | Posted |
|---|---|---|
| ESBD_489543_1770935982231_TRS000638_Draft_Contract.docx | DOCX document | |
| ESBD_489543_1771365919406_TRS000638_Addendum 1-FINAL.pdf | ||
| ESBD_489543_1770935898787_TRS000638_RFP_Transcription_Services-FINAL.docx | DOCX document |
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Text version
Teacher Retirement System of Texas (TRS)
Addendum Number: 2
To
Request for Proposals (“RFP”) Solicitation Name: Transcription Services
Solicitation Number: TRS000638
Purpose: This Addendum is issued to answer submitted questions.
Issued By:
Dietrich Sanders, Contract Specialist Date: 3/4/2026
NOTE: VENDORS ARE REQUESTED TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING
AND DATING BELOW AND INCLUDING WITH SUBMITTED RESPONSE. RESPONSE MAY BE
CONSIDERED NON-RESPONSIVE IF THIS COVER PAGE IS NOT SIGNED AND RETURNED.
Respondent Signature Date
Submitted Questions and TRS’ Response
Below is a list of questions submitted during the Question-and-Answer period and TRS’ response.
# Submitted Question TRS Response
1. Who is your current vendor? TRS has a formal process for submitting an open records request. To be considered, all requests must comply with the Texas Public Information Act (the Act) (Chapter 552 of the Texas Government Code) and related TRS policy.
Under Section 552.301(c) of the Act, TRS’ Officer for Public Information has designated the Public Information Coordinator as the TRS person authorized to receive written requests for information by:
electronic submission via the TRS Public Access Link at:
Electronic submission via the GovQA link at:
https://trstexas.govqa.us/WEBAPP/_rs/.
You can submit the request, check the status, and receive documents. You may also submit it by email at PublicInformation@trs.texas.gov or by U.S. mail or hand delivery at 4655 Mueller Blvd., Austin TX 78723. For more information, please refer to the information on our website at: https://trstexas.govqa.us/WEBAPP/_rs/.
2. What rates does your current vendor charge? Please see the answer to question 1.
3. Will you be considering foreign owned companies for this award?
Anyone is allowed to bid as long as they meet the TRS requirements within the Request for Proposals.
4. Will you be considering companies that use AI to do the transcription for this award?
TRS is not particularly desiring AI but understand that some vendors may encompass AI as part of their service offering. Bidders are asked to download, complete and submit an attachment titled “Artificial Intelligence Assessment” The Artificial Intelligence Assessment is included in the "Overview" tab > "Round Documents".
5. I am interested in bidding for the above mentioned solicitation notice.
I do not see how to go about signing up the procurement portal, if you can kindly guide me.
You may find the solicitation documents on the Electronic State Business Daily (ESBD) at:
https://www.txsmartbuy.gov/esbd/TRS000638
Once in the Request for Proposals document, please see Section VII. Proposal Submission Instructions that begin on page 23.
https://trstexas.govqa.us/WEBAPP/_rs/ https://trstexas.govqa.us/WEBAPP/_rs/ https://www.txsmartbuy.gov/esbd/TRS000638
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