ESBD_489523_1779811900820_SOL_ADD_1_25R0021451.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-25R0021451

2. ADDENDUM NO.

3. EFFECTIVE DATE

05/26/2025

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM: The purpose of this addendum is to remove an exhibit and revise the solicitation.

1. Remove Exhibit F.3 – HUB Subcontracting Plan (HSP) in its entirety.

2. Revise Table of Contents to remove C.5 Historically Underutilized Business (HUB)

Participation in its entirety.

3. Remove Section C.5 – Historically Underutilized Business (HUB) Participation in its entirety.

4. Re-number Section C

5. Revise Section F – List of Exhibits

a. Remove F.3 HUB Subcontracting Plan (HSP) in its entirety

b. Re-number the existing exhibits

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

TABLE OF CONTENTS

SECTION A—DEFINITIONS ...............................ERROR! BOOKMARK NOT DEFINED.

SECTION B—SERVICES AND PRICES .............ERROR! BOOKMARK NOT DEFINED.

B.1 PRICING REQUIREMENTS ..................................................Error! Bookmark not defined.

B.2 INVOICE REQUIREMENTS ..................................................Error! Bookmark not defined.

B.3 PAYMENTS ..........................................................................Error! Bookmark not defined.

B.4 MANDATORY PRICING SCHEDULE ...................................Error! Bookmark not defined.

SECTION C - QUALIFICATIONS ........................ERROR! BOOKMARK NOT DEFINED.

C.1 INTRODUCTION ...................................................................Error! Bookmark not defined.

C.2 Specifications and Statement of Work (pilot certifications) .......... Error! Bookmark not defined.

C.3 TRANSITION ........................................................................Error! Bookmark not defined.

C.4 DPS PERSONNEL ................................................................Error! Bookmark not defined.

C.5 HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) PARTICIPATION

C.5 INSURANCE REQUIRED UNDER THIS CONTRACT

SECTION D—INSTRUCTIONS, CONDITIONS, AND NOTICES TO APPLICANTS

.............................................................................ERROR! BOOKMARK NOT DEFINED.

D.1 APPLICATION PREPARATION INSTRUCTIONS ................Error! Bookmark not defined.

D.2 SOLICITATION ADDENDA ..................................................Error! Bookmark not defined.

D.3 LATE SUBMISSIONS, CHANGES, AND WITHDRAWALS OF APPLICATIONS ..... Error!

Bookmark not defined.

D.4 APPLICATION ACCEPTANCE PERIOD ..............................Error! Bookmark not defined.

All applications will be valid throughout the open enrollment period. ... Error! Bookmark not defined.

D.5 CONTRACT AWARD ............................................................Error! Bookmark not defined.

D.6 CONTRACT TERM ...............................................................Error! Bookmark not defined.

D.7 DPS’s RIGHTS .....................................................................Error! Bookmark not defined.

D.8 APPLICATION SUBMISSION INSTRUCTIONS ...................Error! Bookmark not defined.

D.9 DISCUSSION AND CORRESPONDENCE ...........................Error! Bookmark not defined.

D.10 APPLICANT SUBMISSIONS SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT

Error! Bookmark not defined.

D.11 AGENCY POSTING OF CONTRACTS .................................Error! Bookmark not defined.

D.12 ANTICIPATED SCHEDULE OF EVENTS .............................Error! Bookmark not defined.

SECTION E—SELECTION CRITERIA ................ERROR! BOOKMARK NOT DEFINED.

SECTION F—LIST OF EXHIBITS

C.5 HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) PARTICIPATION

A. An Historically Underutilized Business (HUB) is a business that is certified by the State of Texas that (1) is at least 50% owned, controlled, and actively managed by a qualifying owner who is a service-disabled veteran as defined by 38 U.S.C. §101(2) and §101(16).; (2) is a for-profit entity that has not exceeded the size standards established by 34 Tex. Admin. Code § 20.294, and has its principal place of business in Texas; and (3) has an owner residing in Texas who has a proportionate interest in the business and who actively participates in the control, operations and management of the entity’s affairs. See also 34 Tex. Admin. Code § 20.282.

B. Contractor must make a good faith effort to comply with all state HUB requirements under Tex. Gov’t Code Chapter 2161 and the administrative rules, as applicable.

Contractor must also comply with its approved HUB Subcontracting Plan (HSP).

C. Vendor must submit an HSP as part of its application and must comply with implementation of the HSP. Contractor must seek written approval from DPS prior to making any modifications to its HSP.

D. Vendor must submit a complete HSP meeting the good faith effort and supported by the required forms with the application. Applicant’s application will considered non-responsive if the agency forms are not completed in full or are missing from Applicant’s original application.

E. Vendor must provide notice to all subcontractors of their selection as a subcontractor for this Contract. The notice will specify, at a minimum, DPS’s name, the name of the Contract Administrator, this Contract’s assigned contract number, the subcontracting opportunity the subcontractor will perform, the approximate dollar value of the subcontract, and the expected percentage of this Contract’s total value that the subcontract represents. A copy of the notice will be provided to the HUB Office no later than ten business days after the effective date of this Contract.

F. Contractor must submit to the HUB Office on a monthly basis (by the fifth day of the following month) the Prime Vendor Progress Assessment Report (PAR).

C.5 INSURANCE REQUIRED UNDER THIS CONTRACT

Unless otherwise specified in this Contract, DPS’s Standard Terms and Conditions or any other exhibit or attachment Contractor will acquire and maintain, for the duration of this Contract, insurance coverage necessary to ensure this Contract’s proper performance and cover any potential liabilities with financially sound and reputable insurers licensed by the Texas Department of Insurance, in the type and amount customarily carried within the industry or as determined by DPS. Contractor will provide evidence of insurance upon request by DPS.

If any policy is determined by DPS to be deficient and does not comply with the terms of this Contract, Contractor will secure such additional coverage as required by DPS, law, regulation, or customary practice. If coverage expires during the term of this Contract, Contractor must produce renewal certificates for each type of coverage.

SECTION F—LIST OF EXHIBITS

By number and title

F.1 Standard Terms and Conditions

F.2. Information and Certifications Form

F.3 HUB Subcontracting Plan (HSP)

F.3 Application for Texas Identification Number (AP-152)

F.4 Direct Deposit Authorization Form (74-176)

F.5 Request for Taxpayer Identification Number and Certifications (W-9)

F.6 Vendor Exceptions Form

F.7 Mandatory Pricing Schedule

F.8 DPS Online Bid Room Vendor Information

F.9 Verification of Experience