ESBD_489193_1771606626870_Addendum #1.pdf

DIVISION OF FINANCE

Procurement Services

RFQ ADDENDUM #1

WTAMU Behavior Health Workforce Landscape Analysis

RFQ-WT27-0001

Clarifications to Scope of Work

ADDENDUM NO. 1

Behavioral Health Workforce Landscape Analysis RFP

This Addendum No. 1 is issued to clarify and expand requirements associated with stakeholder engagement and clinical supervision capacity analysis for the Behavioral Health Workforce Landscape Analysis. All other terms, conditions, and requirements of the original solicitation remain unchanged. Proposers must incorporate the clarifications contained in this addendum into their proposal submissions.

I. Stakeholder Engagement & Community‑Informed Analysis Requirement

To ensure the Behavioral Health Workforce Landscape Analysis accurately reflects regional conditions, workforce realities, and community needs across the Texas Panhandle, proposers must incorporate robust, place‑based stakeholder engagement as a core component of the Scope of Work.

Engagement must extend beyond virtual consultation or secondary data review and include intentional, in‑person or locally embedded interaction with representative stakeholders across the behavioral health ecosystem.

Required Engagement Approach

• Conduct on‑site or community‑based engagement across multiple counties within the Texas

Panhandle region, including rural, geographically dispersed, and under‑resourced communities.

• Engage varied stakeholder groups such as providers, hospitals, community clinics, local mental health authorities, education and training institutions, workforce boards, community‑based organizations, and individuals with lived experience.

• Capture qualitative insights related to workforce shortages, turnover drivers, supervision and credentialing barriers, recruitment and retention challenges, training pipeline gaps, and regional capacity constraints associated with the new Texas State Hospital.

• Ensure engagement methods are culturally responsive, geographically inclusive, and accessible.

• Document how stakeholder input is integrated into workforce modeling, gap analysis findings, and final recommendations.

Addendum Deliverable Expectations

• Documented stakeholder engagement plan and schedule.

• Summary of participants and geographic coverage.

• Thematic analysis of stakeholder input.

• Clear linkage between stakeholder insights and final workforce recommendations.

Addendum Evaluation Considerations

• Depth and feasibility of the proposed stakeholder engagement strategy.

• Experience conducting in‑person engagement across large rural or multi‑county regions.

• Ability to integrate qualitative engagement with quantitative workforce analysis.

• Capacity to produce actionable, community‑validated recommendations.

II. Clinical Supervision Capacity & Licensure Progression

As part of the workforce assessment, proposers must evaluate regional capacity to support required clinical supervision and licensure progression across behavioral health disciplines. This analysis is necessary to determine whether the Texas Panhandle can sustainably expand its behavioral health workforce and meet projected service and staffing needs, including those associated with the new

Texas State Hospital in Amarillo.

• Identify licensed professionals qualified to provide clinical supervision across behavioral health disciplines, including LPC‑Supervisors, LCSW‑Supervisors, psychologists, qualified BCBA supervisors, psychiatric mental health nurse practitioners, and supervising physicians where applicable.

• Assess supervisor‑to‑trainee ratios, geographic distribution, barriers to supervision access, and capacity limitations affecting credential completion.

• Analyze how supervision constraints influence workforce expansion, recruitment, retention, and regional staffing readiness.

• Recommend evidence‑informed strategies to expand supervision capacity, including tele‑supervision, cross‑institution partnerships, and supervisor development pathways.

Supervision‑Related Deliverables

• Regional supervision capacity mapping by discipline and geography.

• Quantitative estimate of supervision gaps relative to projected workforce demand.

• Integration of supervision findings into final workforce recommendations.

Clarification to RFQ Posting:

West Texas A&M University acknowledges the confusion regarding Insurance Requirements Attachment D and. For all insurance requirements, please refer to Appendix A within Attachment M. Remove from RFQ proposal pg 37, required insurance documentation must be submitted as part of the proposal.

Questions and Answers Related to RFQ Terms and Conditions:

• In the RFQ PDF, the Attachment titles, starting with Attachment E on page 37, are at the bottom of the previous page. Are we allowed to reformat the pages to have the Attachment title header on the appropriate page?

Yes, there are no issues with you updating the page numbers to fit the format.

• Could you clarify the accessibility information required as part of the proposal in Section 5.3

Accessibility under the Terms and Conditions on page 25? Are we required to provide this information for our data deliverables?

This would only apply if University employees would be logging in to access the data, or if any software were to be housed on university servers.

• Regarding Section 6.4 on page 30, could you confirm if a Performance/Payment Bond is required for this project? Our understanding from the scope is this is not a 'public works' project.

You are correct. By definition this would not be a Public Works contract.

• In Attachment D on page 37 the link for insurance requirements is no longer valid. It takes you to https://www.tamus.edu/risk/ only. Is there an updated link with requirements for this project?

Thanks for pointing this out to us. There will be an addendum issued referencing Appendix A for applicable insurance requirements.

• In Section 4.5 Proposal Content and Components on page 16, Section 4.5.4 listing the submission requirements includes Attachment D: Insurance Requirements. Does TAMU want the vendor's current COI included here, or just the page from the RFQ with no additional information?

Yes, you will be required to submit you company's COI with your response.

• Regarding Attachment J, are background searches and fingerprinting required for this scope? The

Attachment states 'My signature indicates that I will comply with Senate Bill 9 by conducting background searches and have employees fingerprinted with the DPS- Fingerprint-based Applicant

Clearinghouse of Texas- FACT.', but our understanding is that we will not have direct contact with students as part of this project.

Applicable only if employees of the respondents would or might have Direct Contact with students.

Questions and Answers Related to RFQ Scope of Work:

Question: Can West Texas A&M University (WTAMU) indicate what data sources will be made available to the vendor for the Workforce Analysis, Education & Training Pipeline Review, and

State Hospital Impact Analysis?

Response: WTAMU will provide access to relevant institutional data, internal planning materials, and publicly available data sources where permissible and applicable to the Scope of

Work. Such materials may include institutional reports, workforce-related summaries, education program data, and regional planning documentation.

However, consistent with Section 2.1 – Scope Including Background and Purpose, the selected vendor shall be responsible for identifying, collecting, validating, and synthesizing all additional quantitative and qualitative data necessary to complete the required analyses and deliverables.

https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Flinkprotect.cudasvc.com%2Furl%3Fa%3Dhttps%253a%252f%252fwww.tamus.edu%252frisk%252f%26c%3DE%2C1%2C9Q33_ZDMta8opKjQHlySkZIuhVW7LHz731vR6_VWKt9gZ7sZ2lCaHpM12wp5gGwduM6gPx5dUmq6UFgwYxEMiEjruxxeiuy2nSgG31vkNWqsOYoE6pA%2C%26typo%3D1&data=05%7C02%7Cmhaseloff%40wtamu.edu%7C83c4b51ffa7e4cf7268208de6f2ab69d%7Ceed99d2e35514ec59e9010a7ff3e13a2%7C1%7C0%7C639070426453272670%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=1YAbcDvnN6ZB4Q7j%2B7BoFGPCIfJzZOeHC%2F62T%2BIzXF8%3D&reserved=0

Question 2

Reference: Section 2 – Statement of Work, 2.1 Scope Including Background and Purpose

Question: Which behavioral health provider types will be included in the analysis?

Response: The Workforce Analysis is intended to take a comprehensive, systems-level view of the behavioral health workforce across the Texas Panhandle, defined as the 26-county region.

This includes public and private providers serving adult and child/adolescent populations across behavioral health and substance use services, inpatient and outpatient settings, crisis services, and community-based programs.

A detailed provider inventory will be refined in coordination with the selected vendor during project initiation to ensure comprehensive representation consistent with the Scope of Work.

Question 3

Reference: Section 2 – Statement of Work, 2.1 Scope Including Background and Purpose;

Addendum No. 1 – Stakeholder Engagement & Community-Informed Analysis Requirement

Question: Will WTAMU provide a list and contact information of stakeholders to engage with, interview, and participate in focus groups? Will the selected vendor be expected to identify target stakeholders?

Response: WTAMU will provide an initial list of known stakeholders, including providers, educators, workforce entities, and regional partners. Consistent with Addendum No. 1, the selected vendor shall also identify and recommend additional stakeholders as appropriate to ensure broad, representative, and geographically distributed engagement across the 26-county

Texas Panhandle region.

Stakeholder engagement shall reflect a comprehensive and community-informed approach consistent with the Scope of Work and Addendum No. 1.

Question 4

Reference: Addendum No. 1 – Stakeholder Engagement & Community-Informed Analysis

Requirement

Question: To help us better select the team members for this engagement, can WTAMU provide clarification on expectations for onsite presence?

Response: Expectations regarding onsite and community-based engagement are outlined in

Addendum No. 1. The selected vendor must incorporate robust, place-based stakeholder engagement that includes in-person or locally embedded interaction across multiple counties within the 26-county Texas Panhandle region.

The engagement strategy must be sufficient to support accurate, community-informed workforce analysis findings consistent with the Scope of Work.

Question 5

Reference: Section 2 – Statement of Work, 2.1 Scope Including Background and Purpose

Question: Is the vacancy rate assessment intended to include all behavioral health facilities, programs, and services across the region?

Response: Yes. The vacancy rate assessment is intended to encompass the behavioral health workforce across the 26-county Texas Panhandle region, inclusive of adult and child/adolescent service settings. This includes, but is not limited to, inpatient and outpatient behavioral health providers, public and private facilities, substance use disorder programs, crisis services, and community-based behavioral health programs.

Proposers should apply a comprehensive and systems-level approach consistent with the Scope of Work.

Question 6

Reference: Section 2 – Statement of Work; Addendum No. 1

Question: Is there a target number of partners, employers, or educators to be engaged?

Response: The RFQ does not prescribe a specific numeric target. Proposers are expected to recommend an engagement strategy that ensures broad and representative input across provider types, educational institutions, workforce entities, and community stakeholders throughout the

26-county region.

The proposed engagement plan should demonstrate sufficient geographic distribution and stakeholder representation to support valid and community-informed workforce findings.

End of Addendum Number One.