ESBD_488984_1773159432928_Addendum #1.pdf

Interim Executive Director William McKerall

Mailing address:

P. O. Box 13047 Austin, TX 78711-3047

(512) 463-3446 www.tfc.texas.gov

Chair Brian Bailey

Commissioners Eddy Betancourt Robert H. Clay JJ Isbell Daniel K. Signorelli C. Price Wagner Robert S. Wetmore

Texas Facilities Commission Physical address: 1711 San Jacinto Blvd, Austin, Texas 78701

Planning and administering facilities in service to the State of Texas

ADDENDUM #1

DATE: 03/10/2026

REQ #: 0007578

TITLE: CMR for Texas School for the Deaf (TSD) Central Utility Plant Renovation Project PROPOSAL DEADLINE: 3/17/2026 at 3:00 PM

Addendum Item #1:

Post revised RFP document and replace Attachment D with HUB Subcontracting Plan Forms

Addendum item #2:

Revised HUB Subcontracting Plan submission instructions updated in RFP document. HSP will now be submitted through OpenGov and NOT B2G.

Addendum item # 3:

The following questions from potential Respondents were submitted for clarification.

# QUESTION ANSWER

1.

Are there any requirements regarding the number of safety managers that the general contractor will provide? And do they need to have specific certifications?

At this time, the Owner has not established a specific requirement regarding the number of dedicated safety managers. The Construction Manager-at-Risk will be expected to provide sufficient qualified safety personnel to effectively manage and enforce site safety in accordance with OSHA requirements, the contractor’s safety program, and the project’s scale and complexity.

The CMR should include in their proposal their planned safety staffing approach, including the role, qualifications, and on-site presence of safety personnel throughout construction.

Addendum item # 4: Pre-Submittal Conference Attendee List Attached to this Addendum

Addendum item # 5: Pre-Submittal Conference Power Point Presentation Attached to this Addendum

All other aspects of RFQ # 0007578 remain as is.

Robert Sonnier, CTCD, CTCM TFC Procurement Department Phone: 512-463-1861 Email: robert.sonnier@tfc.state.tx.us

RECEIPT OF ADDENDUM #1 OF RFQ #0007578

IN YOUR SUBMITTAL THE RESPONDENT SHALL ACKNOWLEDGE RECEIPT OF THIS

ADDENDUM.

Respondent Signature Date

Printed Name Company Name mailto:robert.sonnier@tfc.state.tx.us

Attendee Details 2/24/26 First Name Last Name Email Phone Organization Prime or Subcontractor? Is your firm a HUB firm?

Brian Kirby bkirby@flintco.com 5129235383 Flintco, LLC Prime Contractor No, my firm is not a HUB.

Ashley Wilson ashley.wilson@flintco.com 5124316458 Flintco, LLC Prime Contractor No, my firm is not a HUB.

Jeff Bohlen jeff@columbiacontracting.net 8302378064 Columbia Contracting Prime Contractor No, my firm is not a HUB.

Christine Sheng CSheng@r-o.com 512-975-9060 Rogers-O'Brien Construction Prime Contractor No, my firm is not a HUB.

Carolyn Karabinos Ckarabinos@r-o.com 5125921983 Rogers-O'Brien Construcion Prime Contractor No, my firm is not a HUB.

Andrew Crawford acrawford@linbeck.com 512-673-7191 Linbeck Prime Contractor No, my firm is not a HUB.

Gary Morgan gmorgan@tasman-geo.com 2108726781 Tasman, Inc. Subcontractor No, my firm is not a HUB.

Ryan Rosenboom rrosenboom@joeris.com 2108255222 Joeris General Contractors, LLC Prime Contractor No, my firm is not a HUB.

Jake Strehlow jstrehlow@cerris.com 5122305035 Cerris Builders Prime Contractor No, my firm is not a HUB.

Curtis (Rusty) Medlin Rmedlin@joeris.com 2104265245 Joeris General Contractors Prime Contractor No, my firm is not a HUB.

Haley Terrill haleyterrill@gmail.com 8178995878 Flintco Prime Contractor No, my firm is not a HUB.

Rico Gamino rico.gamino@tfc.texas.gov 512-936-3567 Texas Facilities Commission No, my firm is not a HUB.

Lillie Almanza Texas Facilities Commission No, my firm is not a HUB.

Shonte Gordon shonte.gordon@tfc.texas.gov 5123059269 Texas Facilities Commission No, my firm is not a HUB.

James Wooley james.wooley@tfc.texas.gov 5124631766 Texas Facilities Commission No, my firm is not a HUB.

Robert Sonnier robert.sonnier@tfc.texas.gov 5128516779 Texas Facilities Commission No, my firm is not a HUB.

Item 4

Attendee Details 2/25/26

First Name Last Name Email Phone Organization Prime or Subcontractor? Is your firm a HUB firm?

Brian Kirby bkirby@flintco.com 5129235383 Flintco, LLC Prime Contractor No, my firm is not a HUB.

Ashley Wilson ashley.wilson@flintco.com 5124316458 Flintco, LLC Prime Contractor No, my firm is not a HUB.

Carolyn Karabinos Ckarabinos@r-o.com 512-486-6314 Rogers-O'Brien Construction Prime Contractor No, my firm is not a HUB.

Christine Sheng CSheng@r-o.com 512-975-9060 Rogers-O'Brien Construction Prime Contractor No, my firm is not a HUB.

Rhonda Bly rbly@satpon.com 5129924781 Satterfield & Pontikes Prime Contractor No, my firm is not a HUB.

Kara Julian kara.julian@flintco.com 5128658378 Flintco Prime Contractor No, my firm is not a HUB.

Joe Brooks Joe@STRConstructors.com 8058162964 STR Constructors, LLC Prime Contractor Yes, my firm is a HUB.

John Robinson John@STRConstructors.com 5125150254 STR Constructors, LLC Prime Contractor No, my firm is not a HUB.

James Torres jtorres@trevinogroup.com 8329450999 The Trevino Group Prime Contractor Yes, my firm is a HUB.

James Torres estimating@trevinogroup.com 713-863-8333 The Trevino Group Prime Contractor Yes, my firm is a HUB.

Robert Sonnier robert.sonnier@tfc.texas.gov 5128516779 Texas Facilities Commission No, my firm is not a HUB.

James Wooley james.wooley@tfc.texas.gov 5124631766 Texas Facilities Commission No, my firm is not a HUB.

Shonte Gordon shonte.gordon@tfc.texas.gov 5123059269 Texas Facilities Commission No, my firm is not a HUB.

Lillie Almanza Texas Facilities Commission No, my firm is not a HUB.

Item 4

PRE-SUBMITTAL CONFERENCE - RFQ 0007578

CONSTRUCTION MANAGER-AT-RISK

FOR

TEXAS SCHOOL FOR THE DEAF

(TSD)

CENTRAL PLANT RENOVATION

PROJECT

#25-035-3303

Item 5

Robert Sonnier Highlight

Robert Sonnier Highlight

PRE-SUBMITTAL CONFERENCE - RFP 0007478

Agenda

1. Welcome/Introductions

2. Purpose and General Information

3. HUB Subcontracting Plan

4. RFQ Review

5. Project Manager Presentation

6. Questions/Conclusion

Item 5

TFC STAFF INTRODUCTIONS

TFC STAFF INTRODUCTIONS

Robert ‘Bob' Sonnier, Point of Contact, Purchaser

TFC Staff

Lillian Almanza, Project Manager

Shonte Gordon, Program Coordinator, TFC Office of Business Opportunities

Elton Price, Program Director, TFC Office of Business Opportunities

Rico Gamino, Director of Procurement

Lillian Almanza Lillian Almanza

SIGN IN & HOUSEKEEPING

All Microphones on mute.

Q&A will be offered at the end of this presentation. Please use the Chat box to ask any questions.

Addendum - the attendee list from both conferences and the Q&A will be published on the ESBD.

Note: This is a MANDATORY conference.

PROPOSAL PROCEDURES

PROPOSAL PROCEDURES

The RFP has been posted on Electronic State Business Daily (ESBD) at https://www.txsmartbuy.gov/esbd/0007578

Check the ESBD Frequently!!

TFC Point of Contact robert.sonnier@tfc.texas.gov

HUB Presentation mailto:robert.sonnier@tfc.texas.gov

HUB Presentation 1st Method

1st Method: 100% HUB Participation:

Use this method if all the subcontracting work will be awarded only to Texas Certified HUB vendors.

If you will be awarding all of the subcontracting work you have to offer under the contract to only Texas certified HUB vendors, complete:

Section 1 - Respondent and Requisition Information

Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract and indicate the percentage of the contract you expect to award to Texas certified HUB vendors.

Section 2 c. - Yes

Section 4 – Affirmation

GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

HUB Presentation 2nd Method

2nd Method: Meet the Goal: Use this method if you will be awarding subcontracting work to both HUB and non-HUB vendors. The goal for the

RFQ is 21.1% Building Construction

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non- HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years meets or exceeds the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 1 - Respondent and Requisition Information

Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2c. – No Section 2d. – Yes

Section 4 – Affirmation

GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

HUB Presentation 3rd Method

3rd Method: Good Faith Effort (GFE): Use this method if you plan on soliciting for subcontractors. You will need to contact via email a minimum of 3 HUBs and 2 Minority Trade Organizations. You must allow 8 working days for them to respond. The deadline date to solicit is March XX, 2026 . If you choose this method, be sure to save the emails and responses as you will need the documentation to upload in B2G.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors or only to Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certifiedHUB vendors with which you do not have a continuous contract* in place for more than five (5) years does not meet or exceed the HUB Goal the contracting agency identfied in the “Agency Special Instructions/Additional Requirements”, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract and indicate the percentage of the contract you expect to award to Texas certfied HUB vendors and Non-HUB vendors.

Section 2c. – No Section 2d. – No

Section 4 – Affirmation

GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

HUB Presentation 4th Method

4th Method: Self Performing: Use this method if you and your employees are going to perform all of the work for this solicitation.

If you If you will be subcontracting any portion of the contract and will be fulfilling the entire contract with your resources (i.e., employees, supplies, materials and/or equipment), complete:

Section 1 - Respondent and Requisition Information

Section 2 a. No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 – Self-Performing Justification - You will need to provide justification on how you will be using in-house resources to meet the solicitation's needs.

Section 4 – Affirmation 9

Accessing the B2G System B2G ACCESS CODE: 1708799086System

• B2G Direct link: https://tfc.gob2g.com/

• HUB questions: HUB@tfc.texas.gov

HSP Submission Due Date: March 17, 2026 @ 3:00 PM

HSP Courtesy Reviews: The HUB department offers an online courtesy review for your HSP. When filling out the utilization plan in B2G, you will have the option to select whether or not you want a review PRIOR to your submittal. Be sure to give HUB time to review your HSP.

For detailed instructions on accessing the B2G System, see Attachment D: HUB Compliance Reporting System and Online Process Guide. (Located on the ESBD) The B2G Access Code is located on pg. 10 of this solicitation.

Item 5 https://tfc.gob2g.com/ mailto:HUB@tfc.texas.gov

General Information Section I

Agency Point of Contact. Robert Sonnier - I am the point of contact for this solicitation. Except for HUB related questions which are to be directed to the HUB Department, you are not to have any contact with TFC Staff. Doing so could jeopardize the responsiveness of your submission.

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2269, Subchapter F, Construction Manager-at-Risk Method, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting qualifications for a Construction Manager-at-Risk (CMR) to provide Pre-Construction and construction management services for Project #25- 035-3303, Texas School for the Deaf, Central Utility (CUP) South Improvements project located at 1102 S Congress Ave, Austin, Texas, 78704 hereinafter described as the “Project”. This Project will be administered by TFC. This procurement will be a two-step award process with a two-part work requirement.

A. Step One of the solicitation will include a submittal of company experience and qualifications focusing on projects of similar size and type. Respondents will be evaluated on experience and qualifications, as detailed in Section V, Submission Requirements. Only the highest ranked 5 or fewer Respondents will be shortlisted based on this evaluation and invited to participate in interviews. Based on the interviews, the short-listed firms may be invited to participate in Step Two.

B. Step Two of the solicitation will include the short-listed firms participating in interviews.

The short-listed firms participating in the interviews may be requested to submit pricing information on the CMR Proposal Form (Attachment B) related to indirect construction costs as detailed in Section V, Submission Requirements.

COST OF WORK: Respondents to the RFQ should consider the “Cost of Work” as Twenty-four Million Four Hundred Seventy-five Thousand dollars ($24,475,000), not including any Pre-construction Management fees, Construction Management fees, and Construction General Conditions.

CONTRACT TERM: Construction is required to commence within fifteen (15) calendar days after the Notice to Proceed for Construction is issued. For planning purposes, the pre-construction time period is estimated to be One-hundred Eighty (180) calendar days. The construction contract period is projected for a term of four hundred sixty (460) for a total contract term of six hundred forty (640) calendar days except as may be otherwise amended or negotiated.

Target completion deadline is Jun 02, 2028

FUNDING: This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the CMR Service Contract shall apply.

Section II – Project Description

PROJECT DESCRIPTION: The project encompasses a comprehensive upgrade of the existing Central Utility Plant (CUP) and associated infrastructure at the Texas School for the Deaf (TSD) campus. The CUP provides chilled and heating water thermal utilities to twenty buildings, including educational facilities, dormitories, administrative offices, gyms, and the campus auditorium.

Due to increasing thermal loads from past and planned campus expansions, the CUP and related systems have reached maximum operational capacity. The proposed improvements are essential to ensuring adequate capacity, system reliability, and energy efficiency to support current and future campus needs.

ESBD POSTING: Documents are available for review on the state of Texas Electronic State Business Daily (ESBD) at http://www.txsmartbuy.com/esbd. Select ‘Texas Facilities Commission - 303’ from the Agency Name drop-down box and ‘Posted’ from the Status drop-down box.

ASBESTOS ABATEMENT: For the consideration of this RFP, TFC is assessing any known asbestos materials in the existing facility to be abated prior to demolition and construction. Any asbestos abatement of the building is to be considered outside of the construction contract and budget of this RFP. Any required abatement will be either negotiated with the CMR awarded the contract or addressed by TFC separately.

THIRD PARTY TESTING: TFC shall provide or contract with third party for Testing and Balancing Services, RAS Review, Commissioning from a Commissioning Authority (CxA), Building Enclosure Commissioning (BECx), and Construction Materials Testing.

http://www.txsmartbuy.com/esbd

Central Utility Plant (CUP) Upgrades

• Increase chilled water capacity from 1,600 tons to 3,000 tons

• Increase heating water system input capacity from 18,000 MBH to 30,000 MBH

• Upgrade plant ventilation and conditioning systems to support higher performance and system longevity

• Replacement of aging mechanical components nearing or beyond their service life (original 1994 installations)

Site Distribution Piping Improvements

• Replace select sections of existing piping, especially near the CUP, with larger diameter piping to accommodate growing cooling demand

• Reinsulate piping within utility trenches where deterioration is observed, per Texas Facilities Commission reports

• Improve distribution efficiency to reduce thermal losses and maintenance costs

Building Pump System Upgrades

• Replace outdated building pumps with modern, high-efficiency variable speed systems

• Integrate control sequences compatible with the upgraded CUP systems

• Reconfigure outdated piping and valve arrangements to improve flow distribution and achieve proper

ΔT (temperature differential) across the network

Ancillary Work and System Optimization

• Evaluate and rebalance exhaust and outside airflows to enhance building ventilation and energy efficiency

• Revise control sequences to reduce unnecessary cooling/heating loads from over-ventilation and outdated automation logic

• Conduct comprehensive system commissioning and testing to verify proper operation and integration across all connected buildings

Section III – Scope Of Work

SERVICES: CMR services shall be comprehensive in nature and will include but not be limited to: pre-construction services, estimation services, participating in constructability reviews, development/management of complex critical path schedules and bidding multiple packages as necessary to execute the project scope of work. The number of bid packages and Guaranteed Maximum Price amendments to be determined by TFC in cooperation with A/E and CMR.

PART ONE – PRE-CONSTRUCTION: Collaborate with TFC and its Architects and Engineers (A/E) and third-party consultants, and stakeholders during the completion of construction documents including review and comments at each negotiated milestone prior to completion of Construction Documents. The Respondent’s expertise will be used to affect value engineering, establish a project schedule and ultimately determine the GMP. The services include attending meetings, consultation of plan reviews, constructability reviews, and cost estimating. Provide CMR services from pre-design through construction close-out, as described in Attachment G – CMR Contract Template, with written documentation of pre-construction recommendations, reviews, and decisions.

PART TWO - CONSTRUCTION: In accordance with the approved schedule and GMP, Contractor shall facilitate bidding and selection of subcontractors in accordance with Office of Business Opportunities requirements, and provide and/or secure and install all materials, labor, coordination, management and supervisory activities necessary to complete construction of the Project in accordance with the drawings, specifications and other contract documents that will be prepared by the A/E & TFC. Contractor shall maintain a formal safety program and adhere to quality control standards, coordinating regularly with the A/E, TFC, and any third-party consultants. Contractor shall document and manage change orders, including cost and schedule impacts, obtain and maintain all required permits and approvals, and facilitate project closeout, including commissioning, training, delivery of warranties, and as-built documentation.

SUBCONTRACTORS: Subcontractors providing service under the contract shall meet the same requirements and level of experience as required of the respondent. No subcontract under the contract shall relieve the primary respondent of responsibility for the service. If the respondent uses a subcontractor for any or all the work required, the following conditions shall apply under the listed circumstances:

• Respondents planning to subcontract all, or a portion of the work shall identify the proposed subcontractors on the HUB Subcontracting Plan.

• Subcontracting shall be at the respondent’s expense.

• TFC retains the right to check subcontractor’s background and make determination to approve or reject the use of submitted subcontractors.

• The respondent shall be the only contact for TFC and subcontractors. Respondent shall list a designated point of contact for all TFC and subcontractor inquiries.

SATISFACTORY UNDERSTANDING: Respondents will be held to have satisfactory understanding regarding all existing conditions and to have included in the proposal an amount sufficient to cover all work including permits, fees, etc.

Section IV - SCHEDULE OF EVENTS

Section IV - SCHEDULE OF EVENTS

Below are the key dates in the schedule of events. This schedule can be found in Section III of the RFP.

EVENT DATE

Issue RFQ 2/18/2026 Mandatory Pre-Submittal Teleconferences

1st PSC

2nd PSC

2/24/2026, 10:30 AM CT

2/25/2026, 10:00 AM CT

Deadline for Submission of Questions 3/3/2026

Deadline for Submission of Qualifications and HSP

3/17/2026, 3:00 PM

Notification of Short List/Interview Selection 3/27/2026

Site Visit 4/02/2026

Interviews 4/06/2026, Deadline for Submission of Step 2 Pricing Proposals

4/13/2026, 3:00 PM

Award by Commission 5/21/2026, 9:00 AM

Execute Contract 6/15/2026

Section III – Site Visits

Section III – Site Visits

OPTIONAL SITE VISIT:

The OPTIONAL site visit will only be available for the short-listed firms to attend. The site visit will be held on Thursday, April 2, 2026 at 10:00 AM. Firms shall meet at Building 4, Central Plant. The TSD Campus is located at 1102 S. Congress Ave., Austin, TX 78704.

Section V – Submission Requirements Proposal Requirements

Section V – Submission Requirements Proposal Requirements

TFC will only be accepting electronic copies submitted through OpenGov

OPENGOV SUBMISSION: TFC is using the eProcurement OpenGov Interactive. Respondents interested in submitting a response must register for an OpenGov account (No Charge).

Proposals must be submitted through TFC’s OpenGov Portal at:

https://procurement.opengov.com/portal/tfctexas. In order to ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to deadline date. Facsimile and email submittals are not acceptable responses to this RFQ.

HUB SUBCONTRACTING PLAN (HSP) SUBMISSION: TFC is using the HUB Compliance Reporting System (B2G) as a resource tool to accept the HSP online. Respondents must register for a B2G account (No Charge). The HSP must be submitted through TFC’s HUB Compliance Reporting System (B2G) at: http://tfc.gob2g.com, B2G Access Code: 1708799086.

See Attachment D – HUB Compliance Reporting System – Online Process Guide for instructions on how to submit the HSP. Failure to submit HSP through the B2G system will result in rejection of any accompanying submittal.

Item 5 https://procurement.opengov.com/portal/tfctexas http://tfc.gob2g.com/

REQUIRED SUBMISSION PACKAGE - 1

Package 1 Non-Scored – Required Documents:

• Attachment A – Execcution of Submittal;

• Acknowledgement of Addenda;

• Original Bid Bond;

• Proof of Submission of HSP through the B2G System (Screen Print, Email Confirmation, etc. as evidence of online submission of HSP in B2G)

REQUIRED SUBMISSION PACKAGE - 2

Package 2: SCORED Qualification Documentation

1. Company Information – See Slide 24

2. Attachment C – Contractor’s Qualification Form

3. Relevant Experience and Qualifications

4. Proposed Methodology

5. Quality Control and Safety Programs

6. Litigation History

REQUIRED SUBMISSION PACKAGE - 2

Package 2: STEP TWO REQUIRED DOCUMENTS:

For the five or fewer Respondents chosen from Step One, Respondent shall submit one (1) original of the following:

Attachment B - CMR Proposal Form; and Attachment F - Non-Collusion Affidavit.

Instructions on how to submit the Step Two required documents will be provided to the short-listed firms.

STEP ONE CONTENTS:

Below is a summary of required information. Submittals without this information will be evaluated accordingly. TFC reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the state.

The Attachment A - Execution of Submittal, the Attachment C - Contractor’s Qualification Form, submission of HUB Subcontracting Plan through B2G system, and the Bid Bond shall be returned with the response. Failure to do so shall result in disqualification.

CONTENTS - Company Information:

Required in Package 2

Company Information: Including, but not limited to the following:

1. Company description

2. Ownership information

3. Physical and Mailing addresses

4. Other company locations/offices

5. Primary Contact

6. Office and mobile telephone number, and email address of company’s Primary Contact

7. Federal Employer Identification Number

8. Indicate if your company has ever failed to complete a project or if a project was ever stopped in the middle of a project within the past five years and if so, why.

9. Indicate if your company has had a contract terminated for default or convenience within the past five years. If yes, provide explanation of circumstances.

10. Indicate if your company or any of its subsidiaries filed or met criteria for bankruptcy within the past five years. If yes, provide explanation.

11. Identify if your firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If so, specify date(s), details, circumstances, and prospects for resolution.

12. Identify if your company is currently for sale or involved in any transaction to expand or become acquired by another business entity? If so, explain the impact both in organization and company direction.

CONTENTS - Relevant Experience and Qualifications (40 points) Page 12 in the RFP

Relevant Experience:

• Complete and submit the Attachment C – Contractor’s Qualification Form. The form can be obtained electronically at the TFC website: https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms, Document #1.

• Provide free-form narrative that describes in detail any qualifications and other projects not enumerated on Attachment C – Contractor’s Qualifications Form.

• Particularly indicate your firm’s experience with the Construction Manager at Risk (CMR) project delivery method and similarities to the Pre-Construction and Construction scope included in this RFQ. Provide five (5) completed projects that demonstrate this CMR experience and for each project include the following:

1. How your CMR team fostered a positive, working and professional relationship with the Owner, Architect/Engineer Team, Owners Third Party Consultants and other project team members.

2. Project challenges and the respective techniques you applied to overcome those challenges, particularly budgeting and scheduling areas of responsibility.

3. How your past CMR Project experiences and lessons learned would be incorporated towards the successful completion and delivery of this project.

• Demonstrate the Company’s or Individual’s relevant CMR experience to the type of work solicited in the RFQ.

• Names of top management and key employees and each person’s duties. Include the background and experience of these key employees. For each CMR Team member, indicate the project participation in the example projects requested above. For each CMR Team member, provide reasons they were selected for this project including but not limited to: pertinent skills, accomplishments, and differentiators.

Item 5 https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms

CONTENTS - Relevant Experience and Qualifications Cont’d

Budget/Schedule Compliance: On the Attachment C, Contractor's Qualification Form, Contractor shall demonstrate their ability to meet schedule completion dates and maintain project budgets.

For the five (5) most relevant recently completed projects within the past five (5) years, contractor shall demonstrate experience in meeting completion date schedules by providing the original construction duration and final construction duration on their last five projects. Provide the location of each project. Provide appropriate explanation on the causation when a variance of 5% or more is experienced.

For the same five (5) most relevant recently completed projects as above, contractor shall demonstrate experience in maintaining construction budgets by providing the awarded budget and the final completion budget. Variances of 5% or more shall be explained for the causation in exceeding the stated awarded budget.

CONTENTS - Relevant Experience and Qualifications Cont’d

Minimum Qualifications:

a. Out of State contractors doing business in Texas shall have a Certificate of Authority to do business in Texas. A copy of the certificate shall be submitted with the submittal.

b. Negative responses from Owners and A/E firms that are familiar with contractor’s performance, depending on problems encountered, may be grounds for disqualification.

c. Relevant CMR experience in which the A/E firm has completed projects similar in size, complexity, and scope (examples include Central Utility Plants (CUPs), mechanical/HVAC systems, or work on occupied/institutional campuses).

d. Project-Specific expertise to manage projects involving large-scale mechanical system upgrades and utility distribution piping

e. Advanced project management skills, including scheduling, constructability reviews, and value engineering.

CONTENTS - Proposed Methodology (30 points) Page 13 of the RFP

Proposed Methodology: A detailed plan outlining the methodology intended to be employed by the Respondent that demonstrates the processes of implementation regarding the requirements of the RFQ Scope of Work into a realized and finished project. This shall include, but not be limited to:

a. Processes and techniques used execute the Work; Pre-Construction; Construction, Completion and Activation, and Warranty;

b. Methodologies for identification and resolution of project challenges;

c. Value engineering;

d. Cost Management System, including reporting of budget and cost components to the TFC/Project Team

e. Developing and maintaining schedules; Approach to change orders during construction.

f. Coordination of work with subcontractors and/or consultants.

g. Strategies for minimizing/mitigating impacts from cost escalation.

h. Given the labor and subcontracting challenges that may be experienced during this project, describe strategies to minimize/mitigate these potential impacts to cost and schedule.

i. Contract Resolution and Closeout.

CONTENTS – Quality Control Program and Safety Program (10 points)

Quality Assurance: The Respondent shall provide a description of the firm’s quality assurance processes and program, and the name and job title of the person in the organization who oversees said program.

Quality Control: Vendor shall describe its quality requirements and means of measurement.

Provide process flow charts on how quality is maintained and achieved. The Respondent shall describe the firm’s policy regarding establishing quality control processes similar to ISO 9000 and other in-place controls for adherence to budget, quality, safety and schedule. TFC reserves the right to require a copy of the Quality Control Manual, which, if awarded, may become an exhibit to the contract.

Safety Program and Safety Record:

Safety Program:

1. Indicate the name and job title of the person in your organization who manages your safety program.

2. Provide a description of your firm’s safety program.

3. TFC reserves the right to require a copy of your safety manual if your firm's proposal is scored within the highest range of proposals, which will become a Contract Document after award.

Contractor’s Safety Record:

Provide the company’s workers' compensation experience modification rate (EMR) for the last five years as part of the submittal. This shall be submitted in your response on your insurance carrier’s letterhead.

Litigation: (Pass/Fail)

1. Provide details of all past or pending litigation or claims involving Respondent within the past five (5) years.

2. Respondents involved in litigation, depending upon the circumstances, may be disqualified.

CONTENTS - Attachment A – Execution of Submittal Page 15 of RFQ

Attachment A, Execution of Submittal: Failure to sign and return the Execution of Submittal with the response shall result in rejection of the response.

Acknowledgement of Addenda: Receipt of all addenda to this RFQ shall be acknowledged by returning a signed copy of the signature page of each addendum with the response. It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting qualifications. Respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the RFQ.

Bid Bond:

• Respondents shall submit an electronic bid bond and associated Power of Attorney for the Texas Facilities

Commission in the sum of $25,000.00. No other form of security will be accepted. Respondent shall submit original bid bond by mail or in person within 3 business days of opening. Address for mailing of bid bond is Texas Facilities Commission, 1711 San Jacinto Blvd., Austin, TX 78701. The Bid Bond submitted by the awarded vendor will be held until GMP is accepted by TFC, and Performance and Payment Bonds subsequently received and approved.

• Should the contractor fail, neglect, or refuse to begin performance of the contract after receiving the award, said security will be forfeited to TFC. Performance shall be considered begun upon acknowledgement of the contract award and the furnishing of all required security bonds and insurance coverage.

• If TFC has not made an award within ninety (90) calendar days after responses are opened, Respondents may withdraw their responses without prejudice; however, Respondents have the option to extend the time in which their response will be honored after this ninety (90) day period.

Insurance Requirements for CMRs: The insurance requirements, located in the Attachment G - CMR Service Contract Template, shall be reviewed by an agent of your insurance company prior to submitting a response. Upon acceptance of the high scorer’s negotiated proposed pricing, the insurance requirements shall be met by providing the Certificates of Insurance (COIs) and the corresponding policy endorsements.

CONTENTS – HSP Matters Page 17 of RFQ

The initial HSP submitted in B2G in response to this RFQ solely addresses the Part One Pre-Construction collaborative phase of the scope of work. The awarded Respondent must submit a revised HSP through B2G, documenting the required Good Faith Effort (GFE) outreach to potential subcontractors to determine GMP. The TFC HUB program must approve the revised GMP HSP before issuing a Notice to Proceed for Part Two Construction.

If assistance is needed in preparing the HUB Subcontracting Plan, potential Respondents may contact the HUB Division by email at HUB@tfc.texas.gov.

Prior to soliciting bids in preparation for GMP, the CMR shall coordinate with the TFC HUB Coordinator to schedule a “Meet the Prime” event in order to promote outreach to HUBs for subcontracting opportunities.

CONTENTS – Step 2 Page 17 of RFQ

STEP TWO REQUIRED DOCUMENTS: For the five or fewer Respondents chosen from Step One, Respondent shall submit one (1) original of the following:

Attachment B - CMR Proposal Form; and, Attachment F - Non-Collusion Affidavit.

Instructions on how to submit the Step Two required documents will be provided to the short-listed firms.

SELECTION CRITERIA

SELECTION CRITERIA

An evaluation committee will be established to evaluate submittals. The committee will include employees of TFC, and may include other impartial individuals who are not TFC employees. By submitting qualifications in response to this RFQ, Respondent accepts the solicitation and evaluation process, and acknowledges and accepts that scoring of the qualifications may involve some subjective judgments by the evaluation committee. The evaluation committee will evaluate and score each submittal based on the following criteria:

Step 1 Criteria Weight Experience and Qualifications 40% Methodology and Budget/Schedule Compliance 30% Quality/Safety Programs & Safety Record 10% Litigation History Pass/Fail HUB Subcontracting Plan Pass/Fail Total 80%

Step 2 Criteria Weight Compensation and Fees 20% (CM Fee + Construction General Conditions) Step 1 Criteria 80% Total 100% The evaluation committee shall conduct an interview of the short-listed firms to make a determination for award recommendation. Scoring of the interview may replace the scoring of the Step One criteria listed above.

SOLICITATION POINT OF CONTACT

Bob Sonnier, CTPM, CTCM - Robert.Sonnier@TFC.Texas.Gov

All requests, questions, or any other communications about this solicitation shall be made in writing to Robert.Sonnier@TFC.Texas.gov.

The only exception to this point of contact would be questions regarding the HUB program or HUB subcontracting plans. Respondents may reach out directly to the HUB team for any HUB related questions.

If assistance is needed in preparing the HUB Subcontracting Plan, potential Respondents may contact the HUB Department by email at HUB@TFC.texas.gov.

Item 5 mailto:Jaynee.Williams@GLO.Texas.Gov mailto:Jaynee.Williams@GLO.Texas.Gov mailto:Jaynee.Williams@GLO.Texas.Gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:Bob.Sonnier@glo.Texas.gov mailto:HUB@tfc.texas.gov mailto:HUB@tfc.texas.gov mailto:HUB@tfc.texas.gov

TEXAS FACILITIES COMMISSION (TFC)

PRE-SUBMITTAL CONFERENCE – RFP 0007578

CONSTRUCTION MANAGER-AT-RISK

FOR

TEXAS SCHOOL FOR THE DEAF (TSD)

CENTRAL PLANT RENOVATION PROJECT

Project Manager Presentation – Lillian Almanza

Q&A

As Time Permits