ESBD_486327_1770753472668_IW239723 Bid Amendment - Q&A.pdf

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2 Financial Plaza, Suite 703 Huntsville, Texas 77340

(936) 437-3885 www.tdcj.texas.gov

T e x a s De p a r t m e nt o f C r i m i na l J u s t i c e

Bobby Lumpkin Executive Director

Contracts and Procurement Department

AMENDMENT No. 1

BID NO.: IW239723

PURCHASER / CONTRACT SPECIALIST: Marie-Ange Jackson BID OPENING DATE & TIME: 02/17/2026 at 3:00 PM

REVISED BID OPENING DATE & TIME:

The purpose of this amendment is to provide answers to questions.

Reference attached pages of this amendment.

IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS

AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.

BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING

ONE COPY OF THIS NOTICE.

SIGNED:

BIDDER

COMPANY NAME:

2 Financial Plaza, Suite 703 Huntsville, Texas 77340

(936) 437-3885 www.tdcj.texas.gov

Amendment No. 1 Bid No.: IW239723

Question No.

Question Answer

1 The solicitation lists an estimated total of 120,000 loaves and notes that orders will be issued on an “as needed” basis through individual release orders. Could you provide clarification on what a typical or expected delivery quantity is for the Dalby Unit on a standard delivery day?

As stated in the solicitation, on page four and page nine, orders will be based on unit quantities and usage.

The totals are estimates and should not be considered as a minimum or maximum that the Agency must order.

The amounts needed vary on an ‘as needed” basis. There is no typical amount or expected delivery date, as this will be determined after award.

2 Since vendors must furnish racks and trays at no cost, with these items remaining on loan to TDCJ , can the facility confirm whether it is able to return racks and trays in good condition consistently? If damage or loss occurs, how are those situations typically handled under current operational practices?

Typically, racks and trays are sent back with the bread truck after they deliver. The unit should not have an issue with returning the bread crates. If the delivery driver cannot take them because they don’t have room, the racks/trays are sent back with the next incoming bread delivery. TDCJ has not had an issue where the bread crates break or are damaged. They are usually sturdy.

3 What are the specific delivery hours for the Dalby Unit, and is prior approval required for any deviations from the unit’s normal operating hours ?

As per the solicitation, on page eight, unless vendor obtains prior approval by the unit, vendor may not deliver outside of the unit’s hours of operation. Also, on page eight of the solicitation, vendor may obtain hours of operation at the time of order.

Intentionally Left Blank

2 Financial Plaza, Suite 703 Huntsville, Texas 77340

(936) 437-3885 www.tdcj.texas.gov

4 Should vendors propose a preferred delivery schedule as part of the bid response, or will TDCJ issue a mandatory delivery schedule following award? The solicitation notes that alternate schedules may be suggested but must be followed once approved .

Per the solicitation on page eight, bidders may suggest an alternative schedule. The schedule is subject to approval by TDCJ. The deliveries will be scheduled after award.

5 Beyond the requirements that bread must be fresh, sliced, up to 72 hours old, and either white or wheat , are there any additional packaging, shelf-life, or labeling specifications that vendors should be aware of?

As per the solicitation, on page four, once an individual release is issued by TDCJ it will indicate quantity of item ordered and the delivery requirements.

Per the solicitation, on page nine, is the description of acceptable specifications.

7 Can you please tell us what Dalby Unit is paying for bread?

To provide this information a previous solicitation number is required.

8 And verify the size of the product being purchased.

The size of the bread loaves, as stated in the solicitation on page nine, is a minimum 20-ounce loaf.