ESBD_485048_1769468012876_Submission Instructions - 721-26049.pdf
PDF 160 KB Posted
- Attached to
- Automation
- Solicitation number
- 72126049
- Issued by
- Travis County, Austin City, Texas
About this file
This document contains submission instructions for suppliers responding to a Request for Qualifications (RFQ) issued by the University of Texas at Austin for services related to automation controls, instrumentation, architectural services, medical consulting, and specialized hospital furniture maintenance and repair. Suppliers must submit their responses through the University's Euna Procurement portal by February 17, 2026 at 2:00 PM CST. The submission period begins with an Intent to Bid deadline of February 17, 2026 at 2:00 PM CST, with a question period running from January 26, 2026 at 4:30 PM CST through February 5, 2026 at 12:00 PM CST. Required submission materials include a respondent's cover letter, statement of qualifications and availability, project team's ability to provide services, performance on past representative projects, management procedures and methods, approach to data analysis, experience with forward-looking strategies, and ability to identify and resolve problems on past projects, along with execution of offer documentation.
Respondents must provide comprehensive company information including legal name, principal place of business address, years in business, state of incorporation, employee count, annual revenues, and parent corporation details if applicable. Suppliers must confirm acceptance of all terms and conditions outlined in the solicitation and appendices or submit a documented list of exceptions for review. Additional required submissions include a VetHUB subcontracting plan, customer reference list of at least three organizations served within the past five years, disclosure of any relationships with University employees, and ownership information for individuals holding 25 percent or greater ownership interest. Financial documentation such as statements for the past two years and financial ratings or Dun and Bradstreet analysis may be requested. Respondents must also disclose pending or past litigation, default status on loan or financing agreements, pending business transactions, and details regarding child support delinquency. The maximum file upload size is 1000 MB per document, with text field responses limited to 2000 characters. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com.
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| File | Type | Posted |
|---|---|---|
| ESBD_485048_1769467730183_RFQ 721-26049 Automation FINAL.pdf |
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
3.4.1 Respondent's
Cover Letter File Type: PDF (.pdf) Multiple Required
3.4.2 Respondents’
Statement of Qualifications and Availability to Undertake the Service
File Type: PDF (.pdf) Multiple Required
3.4.3 Project Team’s
Ability to Provide Relevant Services
File Type: PDF (.pdf) Multiple Required
3.4.4 Respondent’s
Performance on Past Representative Projects
File Type: PDF (.pdf) Multiple Required
3.4.5 Respondent’s
Management Procedures and Methods
File Type: PDF (.pdf) Multiple Required
3.4.6 Respondent’s
Approach to Data Analysis via Market
File Type: PDF (.pdf) Multiple Required or Project Documentation
3.4.7 Respondent’s
Experience and Approach to Forward Looking Strategies and Designs
File Type: PDF (.pdf) Multiple Required
3.4.8 Respondent’s
Ability to Identify and Resolve Problems on Past Projects
File Type: PDF (.pdf) Multiple Required
Respondent's response to
APPENDIX ONE
EXECUTION OF
OFFER
File Type: PDF (.pdf) Multiple Required
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation? Provide Name, Title, Email Address, Phone Number.
Data Type: Text N/A Required
Does Respondent accept all terms and conditions in the solicitation and
APPENDIX TWO
without exceptions
Data Type: Yes/No N/A Required
If Respondent's is requesting exception to any ters or conditions set forth in APPENDIX TWO, Respondent will upload the list of exceptions for review.
VetHUB Subcontracting Plan File Type: PDF (.pdf) Multiple Required
Legal name of Respondent's Company
Data Type: Text N/A Required
Address of principal place of buusiness Data Type: Number N/A Required
Address of Office that would be providing service under the Agreement
Data Type: Text N/A Required
Number of years in Business Data Type: Number N/A Required
State of incorporation Data Type: Text N/A Required
Number of Employees Data Type: Number N/A Required
Annual Revenues Volume Data Type: Number N/A Required
Name of Parent Corporation, if any Data Type: Text N/A Required
State whether Proposer will provide a copy of its financial
Data Type: Yes/No N/A Required statements for the past two (2) years, if requested by University.
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer
File Type: PDF (.pdf) Multiple Optional
Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer
Data Type: Text N/A Required
Is Proposer currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, Proposer will explain the expected impact, both in organizational and directional terms.
Data Type: Text N/A Required
Proposer will provide any details of all past or pending litigation
Data Type: Text N/A Required or claims filed against Proposer that would affect its performance under the Agreement with University (if any).
Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.
Data Type: Text N/A Required
Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by University’s RFQ.
Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.
Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between Proposer and any employee of University? If yes, Proposer will explain
Data Type: Text N/A Required
Proposer will provide the name and Social Security Number for each person having at least 25% ownership interest in Proposer. This disclosure is mandatory pursuant to §231.006, Family Code, and will be used for the purpose of determining whether an owner of Proposer with an ownership interest of at least 25% is more than 30 days delinquent in paying child support.
Further disclosure of this information is governed by the Texas Public Information Act (ref.
Chapter 552, Government Code), and other applicable
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 90608
Automation;
Controls;
Instrumentation, Architectural Services
NIGP 91878 Medical Consulting
NIGP 93845
Furniture, Hospital, Specialized, Maintenance and Repair, Including Refinishing and Reupholstering
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/218440
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Feb 17, 2026 2:00 PM CST.
The Question period for this opportunity starts Jan 26, 2026 4:30 PM CST. The Question period for this opportunity ends Feb 05, 2026 12:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 17, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://utexas.bonfirehub.com/opportunities/218440
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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