ESBD_484825_1770668606294_Solicitation HHS0016993 Addendum 2.pdf
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- Solicitation number
- HHS0016993
- Issued by
- Texas
About this file
This Addendum 2 document, issued by the Texas Health and Human Services Commission (HHSC) in coordination with the Department of State Health Services (DSHS), provides supplemental information and clarifications for the Invitation for Bids (IFB) HHS0016993 for epoxy flooring installation services at Rusk State Hospital. The project involves the installation of epoxy flooring in Building 802, specifically in 13 food service areas totaling 3,021 square feet, with services including floor preparation, epoxy primer coat with decorative flake, mid-coat application, top-coat sealer and polyaspartic sealer installation, and installation of 1"x4" smart boards with epoxy moisture vapor barrier. Optional on-site visits were scheduled for January 26 and 27, 2026, with questions and clarifications due by January 28, 2026, at 5:00 p.m. Central Time. The response deadline is February 9, 2026, at 10:30 a.m., with responses to bidder inquiries to be posted as an addendum by February 3, 2026. The anticipated contract start date is upon award, with an initial contract term expiring August 31, 2026, and no renewal options, though HHSC reserves the right to extend the contract for up to one additional year for service continuity or transition purposes.
Contractors must submit firm, fixed pricing on the provided Pricing Sheet (Exhibit C) covering all labor, equipment, materials, and related expenses. Bidders must demonstrate a minimum of five years of relevant experience with three verifiable references for similar projects completed within the last five years, with assigned personnel requiring at least three years of relevant experience. Contractors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability of $1,000,000, professional liability of $1,000,000, and umbrella liability of $1,000,000. All contractor personnel require background checks conducted at the contractor's expense, and contractors must comply with E-Verify verification for employee eligibility. Work must be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time with a four-hour response time requirement. No specific award value or budget range is disclosed in the solicitation documents.
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Addendum No. 2 - Solicitation Q&A
Solicitation Title: Epoxy Flooring Installation at Rusk State Hospital
Solicitation Number: HHS0016993
# Reference (If Applicable) Question Response
1.
Good morning, Jeramy, I came across your Rusk Hospital Epoxy job on Plan hub and was wondering if you could send me the plans so I may provide you all a proposal.
Plans may be found in Exhibit G – Floor Plan
2. Section 7.1.10 Is an IdentoGo background check by DPS required for this project?
Information about background check for personnel can be found in section
7.1.10 of the solicitation.
The Contractor or an independent third party may need to conduct comprehensive, statewide Texas Department of Public Safety (DPS) criminal and sex offender background checks on all Contractor personnel (e.g., permanent and temporary personnel and/or Subcontractor and Subcontractor personnel) who will be assigned to perform the services under the Contract.
3. Section 14 Is Builder’s Risk insurance required for this project?
Insurance requirements can be found in Section 14 of the solicitation.
4. How old is the building ? 2023
5. Section 14 Are payment and performance bonds required for this project?
Information about insurance and bond requirements can be found in Section 14 of the solicitation.
6.
Does this project have to be done in phases? If yes, please explain how many phases and area coverage per phase (if possible on floor plan to show)?
No
7. What are the working days and hours?
We are here Mon-Fri 8 to 5. We can make the area available outside of those times if needed.
8.
Can vendors work after hours to complete a section for the day ?
Yes
9. What is the size of the new flakes?
Undetermined at this time but we usually go with a larger style flake.
10. What is the color of the new epoxy? Grey
11.
Section 7.1 Subsection 3 Item A Sub item ii.
Section 7.1.7
Please confirm that Vendor is responsible for all equipment and materials needed for proper protection and ventilation of all HVAC system, fire alarm units, kitchen equipment?
Per section 7.1 of the solicitation Contractor shall “Provide proper ventilation and protection of HVAC system.”
Per Section 7.1.7 Item A “The Contractor shall furnish all labor, tools, transportation, equipment, materials, and supplies, as necessary, to perform the services and/or provide the goods, as required.”
12.
Section 7.1 Subsection 2 Item e Sub item ii.
Please confirm that Vendor is to install epoxy Moisture vapor barrier?
Per section 7.1 of the solicitation “install epoxy Moister Vapor Barrier (MVB) is to all areas and baseboards.”
13.
Is a Moisture test required for this project prior to applying new epoxy?
No
14.
If any Kitchen equipment, plumbing pipes need to be removed, reinstall or relocated
Who will be responsible for that?
We will need Contractor to decide what needs to be removed or relocated to perform the job. This will need to be done by Contractor with Staff determining staging areas for equipment.
15.
Can the due date for this project be extended for a supplier and sub to have enough time for a quote on the materials specifications?
Due date has already been extended to Feb 12th, 2026, 10:30 AM per addendum 1 of the solicitation.
16.
Prior to apply the epoxy where the equipment legs are, the kitchen equipment must be moved approximately 4”-5” to continue installing epoxy properly, please confirm
Yes
17.
Please confirm all items will be removed and put back after the epoxy floor will be completed by facility staff ?
This is to be done by the Contractor with Staff helping with staging.
18.
Please confirm that the facility will provide area for staging ?
Yes
19.
Please confirm that existing epoxy cove bases will receive the same new epoxy like the entire floor ?
Yes
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