Request for Proposals for

AUTOMOTIVE PARTS

Issued by the State of California Solicitation Number 0000037049

REQUEST FOR PROPOSALS

for

AUTOMOTIVE PARTS

Issued by The STATE OF CALIFORNIA

In collaboration with

SOLICITATION NUMBER 0000037049

RFP WEBSITE: https://caleprocure.ca.gov/event/77061/0000037049

RFP OVERVIEW

I. INTRODUCTION

This Request for Proposal (RFP) is being issued by the State of California (“Lead State”) in collaboration with the NASPO ValuePoint cooperative purchasing program. The purpose of this RFP is to establish one or more Master Agreements with qualified Offerors to provide Automotive Parts to the Lead State and NASPO ValuePoint Participating Entities.

The objective of this RFP is to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local governmental entity because of the collective volume of potential purchases by numerous state and local governmental entities.

About NASPO ValuePoint NASPO ValuePoint is a division of the National Association of State Procurement Officials (NASPO), a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. In accordance with NASPO ValuePoint’s Lead State Model™, the Lead State is issuing this RFP, evaluating responses, and establishing Master Agreements with the support and assistance of a Multistate Sourcing Team™ composed of individuals from other member states, representing a broad range of perspectives that ensure the RFP incorporates best practices recognized by public entities across the country.

Participation in NASPO ValuePoint Master Agreements is convenient and cost-effective for eligible entities—including state departments, institutions, agencies, and political subdivisions, federally recognized tribes, and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories—and suppliers, with no membership or registration required. In 2024, contractors reported a combined $21.07 billion in sales through NASPO ValuePoint Master Agreements awarded through cooperative solicitations like this RFP, including a combined $57.67 million in sales through the current Automotive Parts portfolio.

More information about NASPO, NASPO ValuePoint, and the NASPO ValuePoint Lead State Model can be found at www.naspo.org and www.naspovaluepoint.org and in Attachment 5 – Participation Information.

II. GENERAL INFORMATION AND INSTRUCTIONS

A. RFP Contact The following individual is the Lead State Procurement Official and sole contact for this RFP:

Yolanda Tutt State of California Department of General Services Procurement Division Phone: 279-946-8401 Email: MAU2mailbox@dgs.ca.gov All inquiries and questions must be directed to the Lead State Procurement Official only. Oral communications are discouraged and shall not be binding to the Lead State. Offerors should only rely on written statements issued by the Lead State Procurement Official.

B. RFP Website Information regarding this RFP will be published on the California State Contracts Register (CSCR), located on the Cal eProcure website, at the following link:

RFP 0000037049 (https://caleprocure.ca.gov/event/77601/0000037049) Offerors are responsible for checking the RFP website for updated information.

C. RFP Documents This RFP consists of this RFP Overview, the following attachments, and any information or materials posted by the Lead State to the RFP Website, as amended:

1. Alternative Protest Process (APP) Cover Page

2. Attachment 1 – RFP Terms and Conditions

3. Attachment 2 – Scope of Work

4. Attachment 3 – RFP Evaluation Plan

5. Attachment 4 – Sample Master Agreement

6. Attachment 5 – Participation Information

7. Attachment 6 – Protest Information

8. Attachment 7 – Offeror Proposal Requirements

9. Attachment 8 – Offeror Information, Acknowledgements, and Certifications

10. Attachment 9 – Offeror Response Worksheet

11. Attachment 10 – Cost Proposal D. Important Dates The RFP Table 1 below outlines important key action dates for Offerors responding to this RFP. All times are in Pacific Standard Time (PST). The Lead State may issue an addendum if any dates or times are revised. Dates following the RFP Close Date are approximate and may be adjusted without an addendum to the RFP.

RFP Table 1: Key Action Dates

3. Optional Pre-Proposal Conference (Webinar)

Location:

Web Link to attend Live Conference:

Click here to join meeting Or call in (audio only):

+1 916-245-8850 Phone Conference ID: 846400568# 01/22/2026 10:30 AM to 11:30 AM

by 5:00 PM

E. Pre-Proposal Conference A Pre-Proposal Conference will be held, during which suppliers will be afforded the opportunity to meet with the Lead State Procurement Official, listed in Section II.A, RFP Contact, and discuss the RFP and the procurement process. Suppliers are encouraged to attend the Pre-Proposal Conference. The time, date, and place of the conference is listed in Section II.D, Important Dates.

Suppliers are encouraged to submit questions in advance to the Lead State Procurement Official, listed in Section II.A, RFP Contact, so they can be addressed during the Pre-Proposal Conference. The Lead State may also accept oral questions during the conference and will make a reasonable attempt to provide answers prior to the conclusion of the conference. Oral answers shall not be binding on the Lead State. After the conference, the Lead State will publish a written Question and Answer set addressing all submitted questions on the RFP Website listed in Section II.B.

F. How to Ask Questions Offerors requiring clarification on the intent or content of the RFP or on procedural matters regarding the competitive procurement process may request clarification by submitting questions, in an email clearly referencing the RFP number, to MAU2mailbox@dgs.ca.gov.

Official responses to questions will be posted on the RFP Website identified in Section II.B.

Question and answer sets will be provided to all Offerors without identifying the submitters. At the sole discretion of the Lead State, questions may be paraphrased by the Lead State for clarity and to maintain anonymity. Oral answers shall not be binding on the Lead State.

To ensure a response, questions must be received by the deadline listed in Section II.D, Important Dates.

An Offeror who desires clarification or further information on the content of the RFP, but whose questions relate to the proprietary aspect of that Offeror’s proposal and which, if disclosed to other Offerors, would expose that Offeror’s proposal, may submit such questions in the same manner as above, but also marked "CONFIDENTIAL", and not later than the scheduled date specified in Section II.D, Important Dates, to ensure a response. The Offeror must explain why any questions are sensitive in nature.

If the Lead State concurs that the disclosure of the question or answer would expose the proprietary nature of the proposal, the question will be answered, and both the question and answer will be kept in confidence. If the Lead State does not concur with the proprietary aspect of the question, the question will not be answered in this manner, and the Offeror will be so notified.

G. How to Respond Offerors responding to this RFP must:

1. Read and review this RFP, including all attachments, exhibits, and addenda.

2. Prepare a proposal that:

a. Follows the requested format (refer to Section IV, Offeror Proposal);

b. Includes the RFP Number on all materials making up the proposal;

c. Addresses each question and request for a response in this RFP, including all requirements outlined in Attachment 7 – Offeror Proposal Requirements and Attachment 8 – Offeror Information, Acknowledgements, and Certifications and questions in Attachment 9 – Offeror Response Worksheet;

d. Clearly demonstrates Offeror’s ability to meet the Scope of Work described in Section III and Attachment 2 – Scope of Work; and

e. Includes all required submissions identified in Section IV, Offeror Proposal.

3. Submit proposal by the RFP Close Date identified in Section II.D, Important Dates, to the Proposal Submission Email address below:

Proposal Submission Email: MAU2mailbox@dgs.ca.gov

III. SCOPE OF WORK

A detailed description of the deliverables being sought through this RFP is attached as Attachment 2 – Scope of Work.

This RFP includes Automotive Parts in 20 categories. Offerors must bid on all 20 categories to be evaluated for award. It is anticipated that this RFP may result in Master Agreement awards to multiple contractors, or a single contractor, at Lead State’s discretion in accordance with Attachment 3 – RFP Evaluation Plan. The Lead State reserves the right to eliminate any specific category from the final award.

The initial term of the Master Agreement(s) resulting from this RFP is anticipated to be five (5) years from the Master Agreement effective date, with the option to exercise renewals totaling up to an additional two (2) years following the initial term, upon mutual agreement by the Lead State and Contractor.

The scope of this RFP and its resulting Master Agreement(s) is intended to benefit all state departments, institutions, agencies, and political subdivisions and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories. Therefore, Offerors should not interpret the Scope of Work to be associated with or limited to any specific purchase, implementation, project, need, or program within the Lead State or any other state or eligible entity.

Proposals should be generally applicable to all potential Participating Entities and Purchasing Entities, except where specificity is requested.

IV. OFFEROR PROPOSAL

A. General

1. Proposals must be received by the RFP Close Date specified in Section II.D, Important Dates. Proposals received after the RFP Close Date will not be considered; therefore, it is the responsibility of the Offeror to make sure their proposal is received on time.

2. Proposals must be submitted as follows:

a. Proposals shall be sent to the Proposal Submission Email (MAU2mailbox@dgs.ca.gov).

b. Proposals shall not be sent to any other mailbox.

c. Emailed proposals should clearly identify in the email subject line “Offeror Name – Proposal for RFP 0000037049.”

3. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

4. Emailed submissions should not exceed 25 megabytes (MB). The Lead State’s mail server may automatically reject excessively large emails. If file size exceeds 25 MB, then multiple emails should be submitted and labeled “Email 1 of 2”, “Email 2 of 2”, etc. If the proposal is separated into multiple emails, the Offeror assumes the risk of the proposal not being completely received. Only emails received by the RFP Close Date identified in Section II.D will be accepted.

5. Cost information must be submitted as a separate attachment and included in Attachment 10 – Cost Proposal only. If any cost is included in documents other than Attachment 10 – Cost Proposal, the Offeror’s proposal may be deemed non-compliant.

6. The Lead State requests that Offerors do not submit unnecessary documentation in their proposal. The Lead State expects only documentation which pertains to the requested/required information to be submitted as outlined in the RFP. Additional information not specific to the requirements of the RFP should not be submitted (e.g. company literature, marketing materials, etc.).

B. Required Submissions (Proposal Contents) Offerors must submit the documents listed in RFP Table 2 with their proposal. Offerors are required to provide documents listed in RFP Table 3 and RFP Table 4 when notified by the Lead State.

RFP Table 2: Documents required with Proposal

TACPA Request Form (Std. 830) (only if claiming a TACPA preference) Attachment 7, Section 2.13.5

Attachment 10 – Cost Proposal (Must be a separate attachment) Attachment 7, Section 3

RFP Table 3: Documents requested with proposal, required within five (5) business days after notification from the Lead State

RFP Table 4: Documents required within 10 business days after notification from the Lead State

The Lead State makes no warranty that the list of applicable documents is a full and comprehensive listing of every requirement specified in the RFP. Checking off the items on the list does not establish your firm’s intent nor does it constitute responsiveness to the requirements. The list is only a tool to assist participating Offerors in compiling their proposal response.

Offerors are encouraged to carefully read the entire RFP. The need to verify all documentation and responses prior to the submission of proposals cannot be over emphasized.

C. Other Documents The following are informational only and should not be submitted with an Offeror’s proposal:

· APP Cover Page

· This RFP Overview

· Attachment 1 – RFP Terms and Conditions

· Attachment 2 – Scope of Work

· Attachment 3 – RFP Evaluation Plan

· Attachment 4 – Sample Master Agreement

· Attachment 5 – Participation Information

· Attachment 6 – Protest Information

· Attachment 7 – Offeror Proposal Requirements

V. AWARD PROCESS

Award of Master Agreement(s), if made, will be in accordance with Attachment 3 – RFP Evaluation Plan, to responsible Offeror(s) whose proposal complies with all the requirements of the RFP documents and any addenda thereto, except for such immaterial defects as may be waived by the Lead State. Prior to announcement of awards and execution of Master Agreements, the Lead State will present an award recommendation to NASPO ValuePoint for approval of the proposed awards.

RFP OVERVIEW

RFP OVERVIEW

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