ESBD_477344_1766000092105_Rider 101 Statement of Work.pdf

PTC1 Building Automation System Upgrade

MD Anderson CANCER CENTER

HOUSTON, TEXAS

MD Anderson PROJECT NO. 222229

BAS CONTRACTOR

STATEMENT OF WORK

September 22, 2025

ISSUED FOR CONSTRUCTION

Affiliated Engineers, Inc.

12921 SW 1st Road

Suite 205

Newberry, FL 32669

MD ANDERSON PTC1 BAS Upgrade Page 1 of 9 MD Anderson Project No. 222229 BAS Contractor Statement of Work

09/22/2025 Affiliated Engineers, Inc.

BAS CONTRACTOR STATEMENT OF WORK

FOR

PTC1 BUILDING AUTOMATION SYSTEM UPGRADE

A. BACKGROUND

Built in 2004, the MD Anderson’s Proton Therapy Center (PTC1) Building Automation System (BAS) provides building systems, equipment, and room level control, monitoring, and alarming. The BAS is a critical system to the function of this Patient Care Facility (PCF) providing HVAC room control and monitoring for temperature, humidity, airflow, and differential pressure requirements.

The current BAS software platform (Siemens Apogee Insight) and Siemens MEC and MBC field controllers at PTC1 are obsolete and require replacement to support future building operations. The new BAS network will incorporate the Tridium Niagara BAS platform and modern BACnet/IP Siemens field controllers. Existing Siemens TEC controllers will remain in place and connect to the new Siemens BACnet/IP controllers. The purpose of this Statement of Work document is to serve as a guideline for the BAS Contractor (hereafter referred to as the “Contractor”) regarding the Scope of Work detailed in the Contract Documents.

B. PROJECT DESCRIPTION

This PTC1 project concerns the migration of the Siemens Apogee Insight BAS to the Tridium Niagara BAS platform and the replacement of existing obsolete Siemens Modular Equipment Controller (MECs) and Modular Building Controllers (MBCs).

Project Title: MD Anderson PTC1 BAS Upgrade MD Anderson Project No.: 222229 (Managed in the Project Workspace platform) Project Location: 1840 Old Spanish Trail, Houston, TX 77054

The project team is currently composed of the following active team members.

Project Owner: MD Anderson Cancer Center Engineer of Record: Affiliated Engineers Inc. (AEI)

C. PROJECT MANAGEMENT

The Contractor shall appoint a Project Manager, who shall be the Project Team’s single point of contact and provide all necessary project representation for the successful completion of the work. The Contractor’s Project Manager shall be thoroughly familiar with all requirements and schedules. The Contractor’s Project Manager and team shall be identified in the Contractor services proposal prior to contract award.

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D. CODES & STANDARDS

1. Model Building Codes

The project shall be installed to meet or exceed the applicable model building codes. All studies, analyses and designs must comply with the latest issues of all construction codes and standards per “MD Anderson Z2005 Codes and Applicable Regulatory Agencies” which govern and have jurisdiction, including, but not be limited to, the 2021 IBC, the 2023 National Electric Code, and the 2021 NFPA Life Safety Code (NFPA 101).

E. SCOPE OF SERVICES

1. Project Management

a. Kick-off Meeting

A Project Kick-off meeting will be hosted by the Contractor and held with the project team to initiate the Construction Phase of the project. At a minimum, the meeting will address the following topics:

i. Introductions and project team members from MD Anderson and Contractor’s team.

ii. Review of contact information, communications, and document distribution.

iii. Preliminary discussion of meetings, schedules, and attendees.

iv. Review of overall project, task risks and approaches for risk management.

v. Risk Mitigation and Phasing Plans.

vi. Review BAS Contractor and CxA coordination, including requirements for the legacy Siemens control hardware replacement Workbook process.

vii. Review of key assumptions.

viii. Review of contractual guidance.

b. Preliminary Schedule

Prior to the Project Kick-Off Meeting, the Contractor shall provide a schedule for all deliverables identified herein and the projected dates for meetings. Meetings shall be scheduled early in the project and adherence to all milestones will be essential to maintaining the project schedule.

c. Progress Meetings

Bi-weekly progress meetings shall be held. The Contractor shall present the work that has been developed since the last meeting and show the incorporation of the previous meeting’s comments into the work. The dates for these meetings will be set based on the schedule prepared by the Contractor and approved by the Owner.

To ensure the appropriate MD Anderson personnel are able to attend, the Contractor shall provide an agenda one week prior to each meeting outlining the topics to be discussed and identifying any specific technical issues that need to be addressed. The progress meetings will be held virtually. Meeting minutes must be submitted by the Contractor within three days of the meeting and identify all action items and the responsible individual.

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d. Pre-Installation Meeting

Contractor shall host an on-site pre-installation meeting with all relevant stakeholders to review, coordinate, and confirm all scheduled tasks and responsibilities. At a minimum, the meeting will address the following topics:

i. Controller replacement process.

ii. Review the approved Risk Mitigation and Phasing Plans.

iii. Personnel assignments and site access.

iv. Workbook process (Contractor and CxA).

e. Building Hours of Operation

The PTC1 building is an active patient care building and the Contractor’s work shall be properly scheduled to minimize any impact on occupied patient areas. The Owner shall provide the current building operation schedule (dates and times), upon which the Contractor shall base their implementation schedule. For all building schedule changes, the Owner shall immediately inform the Contractor.

2. Description of the Work

a. The extent of BAS controls work concerns the replacement of legacy Siemens MEC/MBC controllers with modern Apogee BACnet/IP PXCs, firmware updates for existing-to-remain Siemens PXCM controllers, and the migration of the BAS platform from Siemens Apogee Insight to Tridium Niagara.

b. The scope shall include, but not be limited to the following:

i. Contractor shall replace the nine (9) existing legacy Siemens Modular Equipment Controllers (MEC) controllers with modern BACnet/IP PXC controllers. These controllers shall be configured to be open license to allow Value-Added Resellers (VARs) to access and configure the controller in the future.

ii. The one (1) existing legacy Siemens Modular Building Controller (MBC), which is acting as a chiller communication gateway, shall be replaced with a BACnet/IP PXC controller, gateway, or combined with another controller as recommended by the Contractor and as approved by the Owner.

iii. Each IP-based controller will require a dedicated homerun cabling connection to the Owner’s permanent network via network switches in a local IDF/IT room.

Owner shall coordinate and manage this work with the Division 27 Contractor.

Owner standard requires a termination point near equipment and then use of a patch cord to equipment.

iv. Contractor shall provide and request required IP data drop information via the Owner’s IP Request Form as detailed in Section 25 00 20 – BAS General for Conversion.

v. Reuse existing field controller enclosures for new controllers as possible based on phasing requirements and existing conditions. Refer to Section 25 11 20 – BAS Basic Materials, Interface Devices, and Sensors for Conversion for dedicated enclosure requirements for controllers and power components.

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vi. All existing-to-remain BAS point names shall be updated to comply with MD Anderson’s Niagara BAS point naming and tag convention as required in Section 25 00 20 – BAS General for Conversion.

vii. Terminal Equipment Controller (TEC)-based existing operational sequences, which are pre-programmed Siemens applications, shall remain as-is and include relevant updates and points for applicable system resets and zone scheduling requirements. Note that zone scheduling is not currently configured in any areas.

viii. The following systems include new operational sequences, which are based on the MD Anderson Owner Design Guidelines (ODGs). These systems require full commissioning and will not solely rely on the Owner’s Workbook process.

1. Chilled Water System

2. Condenser Water System

3. Heating Hot Water System

4. Air Handling Unit (AHU-01)

5. Air Handling Unit (AHU-02)

6. Exhaust Fan(s)

ix. Contractor shall verify and confirm, through field investigations, the failure positions (spring return, where applicable) of all device actuators. Contractor shall provide a consolidated update with this information to the Owner.

x. All instrumentation and control devices (e.g., actuators, dampers, valves) are existing-to-remain unless noted otherwise. Contractor shall notify the Owner of any malfunctioning or defective devices or instruments discovered during this project.

xi. Due to the critical nature of PTC1 operations, Contractor shall develop and implement a BAS Migration Risk Management and Phasing Plan to minimize any impact and downtime on equipment operation. The project team shall review this plan and Owner must provide prior approval in writing before implementation. The developed Plan shall be adhered to for the execution of this project.

xii. Contractor shall develop BAS graphics per the minimum requirements detailed in Section 25 16 00 – BAS Graphics (e.g., Owner’s Niagara PX file templates) and per the information available on the existing Apogee Insight BAS graphics. Upon Commissioning completion, the developed graphics (.PX files) shall be provided to MD Anderson and maintained as templates for the MD Anderson Niagara graphics library.

xiii. As confirmed by the MD Anderson O&M Supervisor, all relevant existing PTC1 Insight BAS reports will be rebuilt in Niagara, where feasible, to support continued operations. Refer to the existing BAS and Section 25 16 00 for related reporting requirements.

xiv. Contractor shall support and coordinate integration with the existing data analytics platform (Clockworks) and Owner’s SQL database. Typical Scope of Work includes ensuring trended points are discoverable by the third-party platform and providing general support to the Owner and third-party platform provider.

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xv. Alternate No. 1: Contractor shall use the existing Siemens PPCL programming and rebuild the sequences, points, etc. with block programming on Desigo PXC controllers. BAS Contractor shall support all associated efforts, including point-to-point verification, full commissioning, and coordination with the CxA and TAB Contractor.

xvi. Refer to the Mechanical Drawings and Division 25 Specifications for related details.

c. BAS Migration Risk Management and Phasing Plan

i. Contractor shall develop and submit a BAS Migration Risk Management and Phasing Plan that outlines the sequencing of controls work. A draft version of this document shall be provided by the Contractor as part of the Project Bid document package.

ii. The Plan shall include the following, at minimum.

1. Overview of phasing strategy

2. Order of controls replacement and timeline, with a judicious assignment of scheduled work to occur during normal business hours and, as required, off-hours (e.g., weekends).

3. Coordination and timeline for completion of the Workbooks regarding legacy Siemens control hardware replacements.

4. Breakdown of Phases

a. Scope of Work

b. Systems/subsystems affected

c. Identification of systems to be replaced, retained, or modified

d. Temporary systems (if needed)

e. Dependencies and prerequisites

f. Required shutdowns (if any)

5. Migration/Transition Strategy

a. Migration and cutover approach in detail

b. Data migration strategy (for electrical monitoring systems such as meters)

c. Reversion plan in case of failure

6. Detailed risk mitigation strategies.

7. Testing and validation

8. All phases and work must be coordinated with the appropriate Owner teams (BOT, O&M, IT, etc.) to avoid unplanned system downtime.

a. MD Anderson BOT & O&M groups shall witness all Commissioning Functional Performance Tests (FPTs).

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Refer to Section 01 91 00 – General Commissioning Requirements for related details.

iii. The final Phasing Plan must be reviewed and approved by the Owner and Engineer before implementation.

d. Contractor shall coordinate Ethernet data drop connectivity and availability with MD Anderson IT/IS and the Division 27 Contractor at least one-week prior to planned controller replacements.

e. Building Automation System

i. System Description

1. Mechanical systems will be controlled and monitored through a Direct Digital Control (DDC) based BAS with distributed processing at the local level. New BAS controllers will be IP based and reside on MD Anderson’s existing dedicated BAS ethernet network.

2. The BAS system design will be modular and flexible. The major system components of the BAS include fully standalone, remote and application specific controllers and network controllers. Major equipment will be controlled by individual application specific controllers to ensure that failure of the network or any of the controllers do not cause catastrophic control system failure.

3. System will monitor air temperature, water temperature, humidity, supply, return, and exhaust air quantities, supply and return water quantities, air and water static pressures, etc. The system will then adjust control dampers, control valves, fan speeds, pump speeds, etc. in response to achieve desired performance listed in the sequence of operation.

4. The BAS plant system, air system, and zone controllers will be networked to share information and control the management functions without sacrificing standalone capability.

5. Portable operator interface terminals may be connected to any of the controllers to operate the network locally. Operator workstations will facilitate BAS programming and network maintenance. Operator workstations will include screens and input/output points as necessary to convey information to the operator. The screens displayed on the operator workstations will include building floor plans, control diagram representations of each system showing indicating devices, operating status of each device, controlled variables, alarms, alarm history, trend data and other dedicated screens. Operator input will be via keyboard or mouse.

6. Alarm management will be provided to monitor, buffer and direct alarm reports to the appropriate devices or memory files. Security levels will be as provided by using multiple level password access to allow user/management to limit workstation control, display and database manipulation capabilities as deemed appropriate for each operator, based upon assigned passwords. Operators will be able to perform only those levels of commands available for their respective passwords.

7. All BAS controllers and associated network devices shall be powered by a central or local Uninterruptible Power Supply (UPS).

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ii. IT and Security Requirements

1. The BAS will include and utilize the following IT features:

a. The system shall support Active Directory.

b. The system shall support MD Anderson login.

c. The system shall function in a virtual environment.

d. The system shall log changes for auditing and provide audit logs.

e. The system shall utilize SQL database.

f. The system shall reside on local servers. Cloud hosting will not be permitted.

g. The system shall be integrated with the existing data analytics platform (Clockworks) and Owner’s SQL database.

2. Prior to installation, the system must be evaluated by MD Anderson IT/IS for security issues and vulnerabilities.

3. Direct and continued coordination between the Contractor, MD Anderson IT/IS and BOT groups is critical to the success of this project due to the nature of the IP-based BAS network design.

iii. Design Criteria

1. New DDC controllers will utilize distributed architecture and will not rely on "front-end" or higher-level controller to perform required control sequences.

2. Each DDC controller will have a minimum of 10% spare points of each type (DI, DO, AI and AO) at each panel. For universal points, the spares will be divided evenly between the analog and digital types of points.

3. In addition to the 10% spare point noted above, all new plant and air system controllers shall accommodate one additional input/output expansion module.

4. All new control panels will be connected to emergency power.

5. All DDC system primary LAN controllers, PC's, communications equipment and local controllers that monitor and control life safety and critical points (fire alarm, smoke control etc.) will be supported by emergency generators and UPS for minimum of 2 hours.

6. Refer to the Mechanical Drawings and Specifications for related requirements.

iv. Network Architecture Configuration

1. For the Optimization Supervisor deployment and field controls integration, the Contractor shall coordinate with MD Anderson’s IT/IS group regarding the following network deployment parameters. At least (6) weeks prior to start of implementation and programming, the Contractor shall coordinate and finalize initial network device addressing and related parameters with the IT/IS and BOT groups. Refer to the Sample MD Anderson IP Request Form in Section 25 00 20 – BAS General for Conversion for related details.

a. IP Addresses

b. Subnet Masks

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c. Default Gateways

d. TCP/UDP Ports for Inbound and Outbound BACnet Connections (Typical:

47808 for Cx, 47809 and above for final configurations on the permanent network as confirmed by MD Anderson IT/IS and BOT groups)

e. Firewall Ports for Inbound and Outbound Connections (Typical: 443, 4911, 5011)

f. VPN and VLAN Assignments

g. BACnet Information (e.g., Comm Type, Host Names, BACnet IDs)

h. IP Multicast Functionality

2. The Niagara BAS at PTC1 will be integrated with the MD Anderson campus-wide Consolidated IP Graphics and Alarm Supervisor.

3. The following general (non-project specific) requirements will be reviewed and implemented for all Niagara deployments.

a. VM Supervisor Hardware Requirements

b. VM Supervisor Disaster Recovery

c. Performance Monitoring and Management

d. BAS Network Segmentation and Management

e. Cybersecurity and Network Hardening Requirements

f. Template Standardization (Optimization Supervisors)

f. The Contractor is responsible to complete all necessary tasks to provide a complete and fully functional Building Automation System at PTC1. This may include the requirements of the Building Automation System that are not shown or detailed in the project requirements. The project requirements do not represent a full Building Automation System design. However, site investigations and studies, including survey and analysis of existing conditions, have been developed to a level to support the Bridging Documents Drawings and Specifications. The Contractor has the responsibility to incorporate these elements and develop a full design, with adherence to the codes and local regulations and all other applicable codes, regulations and standards required by MD Anderson.

g. Test and Balance (TAB)

i. Phasing: Pre-Construction Testing is not required. Available existing PTC1 TAB reports and Siemens Insight BAS information (e.g., setpoints, trends) shall be used to confirm existing conditions. Post-Construction Testing shall be done for each system just after completion and prior to system turnover to the Owner.

ii. The Test and Balance Contractor shall provide testing, adjusting and balancing (TAB) work of all air and water systems including distribution systems and the equipment and apparatus connected as required by the Owner. Test and Balance shall also be performed to limit impact to active and operating systems.

1. Post-Installation Testing: After work is completed, TAB Contractor shall re-test the system in order to confirm proper operation after controls replacement and any reprogramming are completed.

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iii. Work required shall also consist of verifying temperature, pressure, humidity, and volume (flow) sensor readings to confirm all instruments are properly calibrated.

TAB Contractor shall work with the Contractor to adjust setpoints and speed settings to achieve the desired design intent as detailed in the control drawings.

h. Ownership of Design Documents

i. At the end of the design, MD Anderson will have full use and ownership of the documents and electronic images produced under this project. The Contractor shall provide MD Anderson with all electronic files in the native software format and portable document formats.

3. Design and Installation Requirements

a. The Contractor must design, install, and support Commissioning of the devices and equipment in accordance with the Contract Documents, which include the following documents:

i. Division 25 Specifications

ii. BAS Contractor Statement of Work

iii. Section 01 91 00 – General Commissioning Requirements

iv. Mechanical Drawings

b. Existing building as-built documentation for PTC1 is limited. MD Anderson shall provide available documentation, such as floorplans.

c. No staging areas, storage areas, offices, or field offices on the MD Anderson Campus are provided for the work in this effort.

d. The Contractor shall maintain a wet/dry vacuum at each work area at all times during demolition and installation.

e. Possession of explosive (powder)-actuated charges and the use of explosive (powder)-actuated tools (i.e., nailguns, etc.) are prohibited.