ESBD_477133_1765922747879_Event_RFP-730-UofH-3087.pdf
PDF 122 KB Posted
- Attached to
- Wortham House Catering Services FY26
- Solicitation number
- RFP-730-UofH-3087
- Issued by
- Harris County, Texas
About this file
This is a Request for Proposal (RFP) issued by the University of Houston for catering services supporting the Office of Protocol and Special Events. The RFP-730-UofH-3087 solicitation seeks qualified vendors to provide custom catering services with high-level professionalism and quality service for high-profile events at the University of Houston campus, Wortham House, and off-campus locations. The solicitation was released on December 16, 2025, at 5:00 PM CST, with a submission deadline of January 13, 2026, at 5:00 PM CST. Questions regarding the solicitation must be submitted by January 6, 2026, at 5:00 PM CST. No pre-proposal meeting or site visit is required for this procurement. The contract term is five years, including renewal extensions, with sealed bid procedures in place. The bids will remain sealed until the January 13, 2026, closing date, and the solicitation is visible to the public.
This procurement is classified as a Goods and Services request under $1 million and does not require Board of Regents approval or Contract Advisory Team review. The estimated contract value is under $1 million over the five-year life of the contract. Funding will be provided through local sources only, with no federal funds allocated to this requirement. The project manager is Meghan Ford (mcford2@Central.UH.EDU), and the expense account code is 52214. A current contract exists for these services, though the identity of the incumbent vendor and contract end date are not specified in the available documentation. The commodity code assigned to this solicitation is 96115 for Concessions, Catering, Vending: Mobile and Stationary services. Confidential pricing has been designated for this bid process.
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Text version
Event Summary - Wortham House Catering Services FY26 Type Request for Proposal
(G&S) Number RFP-730-UofH-3087
Organization UH Currency US Dollar Event Status Approved Work Group UofH Exported on 12/16/2025 Exported by Curtis Lewis Estimated Value - Payment Terms -
Custom Data Bid Information Business Unit UH-730 Project Manager Meghan Ford Please select the Type of Form Goods and Services Under $1M Who is the incumbent vendor, if applicable?
When does the current contract expire, if applicable?
Estimated Contract Start Date Projected Cost over the Life of this Contract including all possible extensions Is there a Revenue Component to this Project? No Revenue Amount Contract Term with renewal extensions included 5 years Is the Cost of this Request over 1 Million Dollars over the Life of this Contract, including all possible extensions? No
Will this contract require Board of Regents approval? No Board Approval Date What funds are being used? Local Are any federal funds being used? No Will this requirement be subject to the Contract Advisory Team (CAT) review? This is primarily used for Facilities projects.
No
Select the appropriate Team for which sourcing has to be done. Team C
Enter a 5 digit expense Account Code(s) that will be used for this contract 52214
Cost Center that will be used for this Contract. 2064/H00379/F0903/NA Division/College Chancellor/President Administration and Finance (Departments)
Brief Description of Scope of Work
Catering services supporting the Office of Protocol and Special Events. These catering service providers will be used on the University of Houston campus, Wortham House or off campus locations. The department is seeking qualified vendors to provide custom catering with a high level of professionalism and quality service to meet our expectations for our high-profile events.
Additional Scope of work cont. (Optional) Email mcford2@Central.UH.EDU Is a Pre-Proposal Meeting/Site Visit required for this solicitation? No
Will the meeting be in-person or teams?
Where will the location be?
For all IT projects, does this project relate to Hosted Services? No
Program Manager will perform vendor reference checks? No Is the Project Manager (named above) aware of any information that was shared with a potential respondent in the past year that might give the respondent a competitive advantage in responding to the solicitation?
No
Is there a current contract in place for the RFP? Yes Who is the vendor?
What is the current contract end date?
Please explain if the current contract can be negotiated for extension on a short term basis rather than going through the RFP process? Add as much detail as possible?
If an extension is allowable, has the cost of the extension been discussed with the contractor?
What considerations have been made to determine alternate methods to procure the products/services that would be more conducive to the current financial situation of the University?
What discussions have taken place (possibly with the existing contractor) to determine alternate methods to procure the products/services that would be more conducive to the current financial situation of the University?
Bid and Evaluation Respond by Proxy Disallow Use Panel Questionnaire No Sealed Bid Yes Auto Score No
Cost Analysis No Alternate Items No Confidential Pricing Yes
Visibility and Communication Visible to Public Yes Enter a short description for this public event Catering services supporting the Office of Protocol and Special Events. These catering service providers will be used on the University of Houston campus, Wortham House or off campus locations. The de
Commodity Codes Commodity Code Description
96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
Event Dates Time Zone CDT/CST - Central Standard Time (US/Central) Released - Open 12/16/2025 5:00 PM CST Close 1/13/2026 5:00 PM CST Sealed Until 1/13/2026 5:00 PM
Show Sealed Bid Open Date to Supplier Q&A Close 1/6/2026 5:00 PM CST
Event Users Event Creator
Curtis Lewis cjlewis7@CougarNet.UH.EDU
Event Owners mailto:cjlewis7@CougarNet.UH.EDU
File details come from the government source that posted it. Updated .