IFB # 26-078

Opening date: January 6, 2026

ALVIN COLLEGE

INVITATION FOR BID

BID No. 26-078 Due Date: Tuesday, January 6, 2026 at 10:00 AM CST

INVITATION DESCRIPTION

NIGP CODE(S): 150-42; 545-48

Alvin College is now accepting sealed bids for the provision of furnish, Set-in-Place and Install various equipment to support the building of a machining lab to support a DOL-SCC5 grant.

Alvin College Purchasing Department

3110 Mustang Road Alvin, TX 77511

Monday – Friday: 8:00 am to 5:00 pm

One original and two (2) paper/hard copies and one jump drive (pdf) of bids shall be received at AC Purchasing Department, 3110 Mustang Road, Building M, Alvin, TX 77511 until 10:00 AM C.S.T. on Tuesday, January 6, 2026. Bids received after the deadline stated herein will not be considered for award of the contract, and shall be considered void and unacceptable.

Bidding forms, specifications and all necessary information may be obtained from the following website:

http://www.txsmartbuy.com/sp

The bids will be opened and publicly read immediately after the closing hour.

The Alvin College reserves the right to reject any and all bids, to waive irregularities, and to accept the bid deemed the most advantageous to the College.

All inquiries about this bid or specifications must be made only to Alan A. Phillips, aphillips@alvincollege.edu.

Phone calls will not be accepted.

http://www.txsmartbuy.com/sp mailto:aphillips@alvincollege.edu

Opening date: January 6, 2026, 10:00 AM (CST)

SPECIAL NOTICE AND PROVIDER INFORMATION REGARDING THIS SOLICITATION:

• This solicitation is considered for funding by the U.S Department of Labor.

• The purchase must be considered and approved, prior to PO issuance, by the Alvin College Board of Regents at their monthly meeting on January 15, 2026.

• Alvin College is closed for the Holiday break December 17, 2025 through January 2, 2026. Staff will NOT be available for questions. Please see Item 8 (Inquiries) below.

BID DUE DATE: January 6, 2026 at 10:00 AM

LATE BIDS WILL NOT BE CONSIDERED.

BIDDER MUST COMPLETE AND SIGN BELOW.

Name of Firm/Company

Agent’s Name (Please Print) Agent’s Title

Mailing Address City State Zip

Telephone Number Fax Number Cell Phone Number

Email Address

Authorized Signature Date

CONTRACTOR AGREES TO COMPLY WITH ALL CONDITIONS BELOW, ATTACHED SPECIFICATIONS,

AND NOTES. CONTRACTOR HAS READ AND AGREES TO COMPLY WITH ALL TERMS AND

CONDITIONS OF INVITATION TO BID. PURCHASES MADE FOR COLLEGE USE ARE EXEMPT FROM

THE STATE SALES TAX AND FEDERAL EXCISE TAX. DO NOT INCLUDE TAXES IN YOUR BID.

CONTRACTOR GUARANTEES PRODUCT OFFERED SHALL MEET OR EXCEED MINIMUM

SPECIFICATION IDENTIFIED IN THIS INVITATION TO BID.

“By the signature hereon affixed, the bidder hereby certifies that neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of the State, codified in Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.”

TERMS AND CONDITIONS

1. The Alvin College will accept sealed bids Monday through Friday, 8:00 am to 5:00 pm (note message above regarding holiday closure) at The Purchasing Department, 3110 Mustang Road, Building M, Alvin, TX 77511. Bids must be received before the specified hour and date of the opening. At that time, the bids will be publicly opened and read aloud.

2. All sealed bids should be submitted on the original forms provided. Each bid must be sealed and should be placed in a properly identified envelope with bid number, time and date of bid due date.

3. Late bids will be NOT ACCEPTED/UNOPENED. Late bids WILL NOT be considered under any circumstances.

4. Bids CANNOT be altered or amended after opening time. Any alterations made before opening time must be initialed by bidder or his authorized agent. No bid may be withdrawn after opening without approval, and based on a written acceptable reason.

5. The Alvin College reserves the right to revise or amend the specifications prior to date set for opening bids.

Such revisions or amendments, if any, will be announced by amendments or addendum to these specifications. Copies of such amendments or addendum so issued will be posted to the Texas Smart Buy ESBD website at http://www.txsmartbuy.com/sp. If Contractor demonstrates just reason for a change, the Alvin College must have at least five (5) working days notice prior to bid opening date.

6. Should Contractor find discrepancies in or omissions from the specifications or other documents or be in doubt as to their meaning, Contractor should at once notify the Purchasing Department and obtain clarification prior to submitting a bid.

7. QUOTE F.O.B. destination. Price should include all costs including shipping, handling and other related costs. Bid unit price on quantity specified – extend and show total. In case of errors in extension, UNIT prices shall govern. Bids subject to unlimited price increases will not be considered.

8. Bid offered shall be valid for ninety (90) days from due date.

9. The Alvin College is exempt from taxes. DO NOT INCLUDE TAX IN BID.

10. The Alvin College reserves the right to terminate this contract for any reason by notifying the

Contractor/Supplier in writing thirty (30) days prior to the termination of this agreement.

11. Bidder MUST give full firm name and address. Person signing bid should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT. Authorized signature should appear on each page of the bid, if specified in the space provided.

12. Any catalog, brand name or manufacturer’s reference used in bid invitation is descriptive – NOT restrictive

– it is to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than reference specifications, bidder must show manufacturer, brand or trade name, lot number, etc., of article offered. If other than brand(s) specified is offered, illustrations and complete description should be made part of the bid. If bidder takes no exceptions to specifications or reference data, he will be required to furnish brand names, numbers, etc., as specified. All items bid shall be new, in first class condition and manufacturer’s latest model and design including containers suitable for shipment and storage, unless otherwise indicated in bid invitation. Verbal agreements to the contrary will not be recognized.

13. If the brochure or information included with your bid does not exactly describe the item to be furnished, then notes in the attached form, “EXCEPTIONS TO BIDDER’S PROPOSAL,” must explain the difference.

Comments in this form signify that your proposal takes exception to the stated specifications. Exceptions taken may be just cause to disqualify bid.

14. NO substitutions or cancellations permitted without written approval of the Alvin College.

15. All bidders must meet or exceed the minimum specifications to be considered as a valid bid. The Alvin

College reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award to the Contractor who provides goods or services at the best value for the Alvin College.

16. DELIVERY: Specifications indicate number of days required to place material in receiving department designated location under normal conditions. A difference in delivery promise may break a tie bid.

Unrealistically short or long delivery promises may cause bid to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from bid list. Delivery shall be made during normal working hours only, 8:00 am to 5:00 pm unless prior approval for late delivery has been obtained.

17. Consistent and continued tie bidding could cause rejection of bids by the Alvin College and/or investigation for Anti-Trust violations.

18. If a bid contains proprietary information, the Contractor must declare such information as proprietary if Contractor does not want information to become public.

19. The Contractor/Supplier agrees to protect the Alvin College from claims involving infringement of patents or copyrights.

20. Purchase order number should be on original invoice and invoice sent to the Alvin College at AP@alvincollege.edu

21. The Alvin College shall pay for the product/service within thirty (30) days of receipt and acceptance.

Acceptance by the Alvin College shall constitute all items bid being received and in good working order to the Alvin College’s satisfaction.

mailto:AP@alvincollege.edu

SECTION I

GENERAL SPECIFICATIONS

1. INTENTION OF SPECIFICATIONS

The Alvin College is requesting bids for various equipment to support the building of a machining lab to support a DOL-SCC5 grant

2. BID ACEPTANCE

Alvin College reserves the right to accept or reject any and all proposals, to accept any proposal deemed advantageous and to waive irregularity in the proposals. By bidding, the Contractor acknowledges and will adhere to all bid specifications as stated within this bid packet.

3. ADDITIONAL COPIES

Alvin College requests that bidders submit one (1) original and two (2) copies of bid response and one jump drive (pdf) for the purpose of evaluation by multiple parties. Please clearly mark the original copy of your bid.

4. PUBLIC INFORMATION

AC considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the College strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of ITB information.

5. WAIVER OF INCONSISTENCIES:

The College reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal responses.

6. INCURRED EXPENSES:

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor.

The College, nor the State of Texas, are liable in any manner.

7. SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors.

8. INQUIRIES

All inquiries regarding this Invitation to Bid must be submitted by 10:00 a.m. on December 15, 2025.

The College will not accept questions after this date. All legitimate inquiries will result in written responses posted to the Electronic State Business Daily, available at http://www.txsmartbuy.com/sp. Questions may be emailed to Alan Phillips, Purchasing Department at aphillips@alvincollege.edu.

9. ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily (ESBD) website http://www.txsmartbuy.com/sp up until the offer opening time for any changes, modifications or addenda to this offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with the submitted Bid. Failure to do so could result in an offer submission that cannot be considered.

10. SPECIFICATION CHANGES

NO PERSON has the authority to verbally alter these specifications except through the formal Addenda process noted in item 9.

11. AWARD

Alvin College intends to award in such a way as to gain the greatest benefit to the end result of this project and therefore the College. Alvin College will be the sole judge of what constitutes the most advantageous proposition to the College.

1122.. PPUUBBLLIICCIITTYY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the College's employees or use the College's name in connection with any sales promotion or publicity event without the prior express written approval of the College.

13. BID TABULATION

Electronic copy of the submittal tabulation sheet may be made available within 24 business hours after the scheduled public bid opening per request through Purchasing. Only names of respondents and total bid price will be released to the public at the public bid opening. All other information will be kept confidential until after successful contract award.

1144.. SSEEVVEERRAABBIILLIITTYY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

1155.. AASSSSIIGGNNMMEENNTT OOFF OOVVEERRCCHHAARRGGEE CCLLAAIIMMSS

Contractor hereby assigns to the College any and all claims for overcharges associated with the Contract arising under the antitrust laws of the United States, 15 U.S.C.A., Sec. 1 et seq. (1973), or arising under the antitrust laws of the State of Texas, Texas Business and Commerce Code Annotated, Sec. 15.01, et seq.

(1967).

http://www.txsmartbuy.com/sp mailto:aphillips@alvincollege.edu

1166.. PPAATTEENNTT AANNDD CCOOPPYYRRIIGGHHTT

Contractor shall pay for any royalties, license fees, copyrights or trade and service marks required to perform the services required by this Contract.

17. TERMINATION FOR FAILURE TO MEET SPECIFIED DELIVERY

Should the contractor consistently fail to meet the specified delivery, Alvin College reserves the right to cancel upon 10 days written notice. Alvin College specifically reserves the right to purchase these items elsewhere when delivery cannot be met and Alvin College deems it necessary to override the contractual agreement.

18. RIGHT TO TERMINATE

The College reserves the right to terminate this contract or any portion thereof on thirty (30) days written notice. Grounds for cancellation shall include, but are not limited to the following:

• Failure to provide timely prompt service, and

• Failure to provide quality products.

• The College shall be the sole judge of ACeptable service as indicated above.

19. TERMINATION

For termination which is not based upon cause, thirty (30) day written notice shall be given to the contractor.

20. AMENDMENTS

Any resulting Contract may be amended only upon written agreement between Alvin College and Contractor; however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void.

21. TERMINATION OF CONTRACT

a. The Alvin College reserves the right to terminate the contract immediately in the event of the following actions on part of the successful Contractor:

b. By failing to pay insurance, liens, claims, or other charges.

c. By failing to pay any payments due the College, State or Federal Government from the successful bidder or its principals, including, but not limited to payments identified in this agreement or any taxes, fees, assessments, or liens.

d. Upon the institution of voluntary or involuntary bankruptcy proceedings against the successful bidder or upon dissolution of the firm or business.

e. By violation of any provision of the agreement.

f. By failing to respond within the prescribed time, including weekends and holidays.

g. By providing substandard service, or service the College deems to be otherwise unACeptable.

Additionally, the College and Contractor reserve the right to terminate the contract without cause upon written notice thirty (30) days prior to the date of termination.

22. TERM OF CONTRACT

a. The College anticipates a one-time purchase.

23. EVALUATION AND AWARD

a. AC will review and evaluate all proposals and make its selection for any contract award to the proposer or proposers who offer the overall “best value,” based on the factors set forth in Texas Education Code § 44.031(b):

Evaluation Factors

• Price

• Reputation of Vendor and of Vendor’s goods and/or services

• Quality of Vendor’s goods and/or services

• Extent to which the goods and/or services meet AC’s needs

• Vendor’s past relationship with AC or other similar institutions

• Total long-term cost to AC to acquire Vendor’s goods and/or services

• For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the Vendor or the Vendor’s ultimate parent company or majority owner:

o has its principal place of business in this state; or o employs at least 500 persons in this state

24. COMPLETE SUBMISSION

a. Bidders are advised to carefully review all the requirements and submit all documents and information as indicated in this IFB. Additional information may be requested by Purchasing for clarification. Incomplete bids may lead to a submission being deemed non responsive. Non-responsive bids will not be considered.

25. INVOICES

a. Invoices must be itemized and issued by department on a monthly basis. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the Contractor for correction.

b. Invoices must reference the vendor number, purchase order number and submitted for payment by email to AP@alvincollege.edu mailto:AP@alvincollege.edu

26. REFERENCES

a. Contractor shall provide a reference list of a minimum of three (3) current customers of comparable size whom the Contractor has recently provided requested services, Exhibit II.

27. INDEMNITY CLAUSE

a. The Contractor agrees to indemnify and save harmless the Alvin College and its officers, agents and employees from any and all claims, causes or action, and damages of every kind, for injury to or death of any person and damages, to property arising out of or in connection with the work done by Contractor under this contract, and including acts or omissions of the Alvin College or its officers, agents, or employees in connection with said contract.

28. EQUAL OPPORTUNITY EMPLOYER

a. The successful Contractor shall warrant and agree that he/she is an Equal Opportunity Employer.

Should complaints of any form of discrimination, either in dispensation of the service, or within company hiring policies be substantiated, this contract may be terminated immediately.

29. INSURANCE REQUIREMENTS

a. An original, certified copy of an insurance certificate listing the Alvin College as additional insured, must be submitted within fifteen (15) days of request. The successful Contractor will be required to maintain, at all times during performance of the contract, the insurance detailed below. Failure to provide this insurance certificate within the specified amount of time may result in disqualification of bid.

(a) Workman’s Compensation Insurance as required by laws and regulations applicable to and covering employees of Contract engaged in the performance of the work under this agreement with a limit of not less than $1,000,000.00;

(b) Employers Liability Insurance protecting contractor against common law liability, in the absence of statutory liability, for employee bodily injury arising out of the master-servant relationship with a limit of not less than $1,000,000.00.

(c) Comprehensive General Liability Insurance including products/completed operation with limits of liability of not less than: Bodily Injury $1,000,000.00 per each person, $2,000,000.00 per each occurrence/aggregate; Property Damage $1,000,000.00 per each occurrence;

(d) Excess Liability Insurance Comprehensive general Liability, Comprehensive

Automobile Liability and coverage’s afforded by the policies above, with the minimum limits of $5,000,000.00 excess of specified limits.

b. An original, certified copy of an insurance certificate listing the Alvin College as additional insured, must be submitted within fifteen (15) days of request. The successful Contractor will be required to maintain, at all times during performance of the contract, the insurance detailed on the “Insurance Requirements” form, which is provided as an attachment. Failure to provide this insurance certificate within the specified amount of time may result in disqualification of bid.

30. PRICING

a. Prices for all goods and/or services shall be firm for the duration of the of the contract. Prices shall be all inclusive. No price changes, additions or subsequent qualifications will be honored during the course of the initial contract. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, Contractor MUST indicate the items required and attendant costs or forfeit the right to payment for such items.

31. ASSIGNMENT

a. The successful Contractor may not assign, sell or otherwise transfer this contract without prior written consent of the Alvin College.

32. CONTRACTOR’S RESPONSIBILITY

At the time of the opening of bids, each Contractor shall be presumed to have inspected the sites (if applicable) and to have read and be thoroughly familiar with the contract requirements. The failure or omission of any Contractor to examine any form, instrument, document or site shall in no way relieve any bidder from any obligation in respect to this bid.

33. ESTIMATED QUANTITIES

Quantities indicated are estimated based upon the best available information. The College reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the bid price.

34. COMPLIANCE WITH LAWS

a. All equipment, supplies and work furnished under this contract shall comply with applicable laws, ordinances and regulations. Contractor shall obtain and pay for such permits and inspections as are required for the legal performance of this work, unless otherwise specified.

b. Bidder shall comply with all Federal and State laws and College Ordinances and Codes applicable to the Bidder's operation under this contract. These specifications and the contract resulting here from shall be fully governed by the laws of the State of Texas, and shall be fully performable in Brazoria County, Texas, where venue for any proceeding arising hereunder will lie.

35. SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality shall be used. All interpretations of specifications shall be made on the basis of this statement.

36. SEVERABILITY

If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted.

37. RIGHT OF ASSURANCE

Whenever one (1) party to this contract in good faith has reason to question the other party's intent to perform, he/she may demand that the other party give a written assurance of this intent to perform.

In the event that demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of this contract.

38. DAMAGE

The vendor shall hold sole responsibility for any damages to the College’s equipment or property, the workplace and its contents due to work, negligence in work, personnel and equipment. The vendor shall be responsible and liable for the safety, injury and health of its working personnel while its employees are performing service work.

39. ADDITIONAL INFORMATION

If additional information is needed concerning these specifications, please contact Alan A. Phillips, at aphillips@alvincollege.edu. Questions regarding this bid must be submitted in writing or by email prior to 10:00 a.m. C.S.T., Monday, December 15, 2025 to the email listed above. Phone calls will not be Accepted.

40. DESCRIPTION OF GOODS

a. Any catalog or manufacturers reference is this bid is merely descriptive, and not to be considered restrictive unless otherwise noted, and is only to indicate type and quality of material. Any such references are made a part of these contract documents as if incorporated verbatim herein.

b. The term “Or functionally equivalent”, if used, is intended to allow substitution of brand which has all the essential performance, features, reliability, and other salient characteristics as the brand name and model stated in the item description.

41. SITE VISIT

AC has determined that a site visit is not required for this solicitation.

42. HOUSE BILL 1295

Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s online filing application, printed out, signed, and attached to vendor’s response to this solicitation:

Texas Government Code Section 2252.908 prohibits the District from entering into a contract resulting from this solicitation with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to the District at the time business entity submits the signed contract. The business entity must file Form 1295 electronically with the Texas Ethics Commission. Effective January 1, 2018, the Form 1295 requirement does not apply to: (1) a contract with a publicly traded business entity or wholly owned subsidiary of the same; (2) an electric utility; or (3) a gas utility.

“Interested Party” means a person:

a) who has a controlling interest in a business entity with whom the District contracts; or

b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.

“Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation.

“Controlling Interest” means (1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent; (2) membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or (3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers.

As a “business entity,” all vendors must electronically complete the form on the Texas Ethics Commission’s website, and then print, sign, and submit Form 1295 with their proposals even if no interested parties exist.

Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found at https://www.ethics.state.tx.us/filinginfo/1295/ . Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number.

The Form 1295 must be signed by an authorized agent of the business entity, and the original form provided to the District.

The District will acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission no later than the 30th day after the date the contract binds all parties to the contract. The Texas Ethics Commission will post the completed Form 1295 to its website with seven business days after receiving notice from the District.

https://www.ethics.state.tx.us/filinginfo/1295/

43. COOPERATIVE PURCHASING AGREEMENT

a. As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities may wish to also participate under the same terms and conditions contained in this contract. If this bid does not specifically list additional entities, each entity wishing to participate must have prior authorization from Alvin College and the vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. Alvin College shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by the entities. Bidder is to state their willingness to allow other governmental entities to participate in this contract, if awarded.

Yes: ___________ No: ____________

*Response required

44. Background and/or Criminal History Investigation For Certain Contracts

Prior to commencement of any services by the awarded vendor, AC may require a background and/or criminal history investigation report to be submitted by Vendor and vendor’s subcontractors who will be providing services to AC under the awarded Contract. Such report shall be updated to include any new hires providing services under the awarded contract. Prohibited offenses will be dependent on the nature of the contract, but may include the following: (1) For IT services and any financial services, no person shall be engaged by vendor who has charges pending or who has been convicted, of any crime involving moral turpitude; and (2) For construction services wherein personnel will have continuous duties on campus, no person shall be engaged by the vendor to work on College property where students are present who have charges pending, or who have been convicted for a) any sex offense, b) any crimes involving distribution of controlled substances; or c) any felony offense against property. It shall be the responsibility of the vendor to ensure compliance with this provision.

45. Federal Vendor Certification Forms

Included with this solicitation are required Federal Vendor Certification Forms. Bidders are required to complete and return the forms with their response.

By submitting a proposal in response to the College’s solicitation, Vendor certifies that:

CERTIFICATION RELATING TO THE HARDENING OF STATE GOVERNMENT

Pursuant to Executive Order GA-48, Respondent certifies that neither it, nor its holding companies or subsidiaries, is:

a. Listed in Section 889 of the 2019 National Defense Authorization Act; or

b. Listed in Section 1260H of the 2021 National Defense Authorization Act; or

c. Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or

d. Controlled by any governing or regulatory body located in a country on the U.S. Department of

Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4.

Respondent acknowledges that College cannot enter into a new contract, contract extension, or contract renewal for a good or service with any company that meets any of the above-listed criteria.

(Please check one of the following)

❑ YES, I agree to the above.

❑ NO, I do NOT agree to the above.

SECTION II

TECHNICAL SPECIFICATIONS AND PRICING

ITEM 1:

1 Each -

A. General Machine Specifications

• Machine Type: CNC Turning Center with Y-Axis

• Class: Compact Y-Axis Lathe

• Swing Over Front Apron: ~16.5" (419 mm)

• Swing Over Cross Slide: ~12" (305 mm)

• Max Turning Diameter: ~12" (305 mm)

• Max Turning Length: ~16" (406 mm)

• Bar Capacity: ~1.75" (44 mm)

B. Minimum Travel Requirements

• X-Axis Travel: 6.0" (152 mm)

• Y-Axis Travel: ±2" (4" total / ±51 mm)

• Z-Axis Travel: 16" (406 mm)

C. Minimum Spindle Requirements

• Spindle Nose: A2-5

• Max Spindle Speed: 6,000 RPM

• Spindle Power: 15 hp (11.2 kW) vector drive

• Max Torque: ~75 ft-lb @ 1700 RPM

• Spindle Bore: 2.31" (58.7 mm)

• Through-Spindle Bar Capacity: 1.75" (44 mm)

D. Minimum Turret & Tooling Requirements

• Turret Type: 12-station BMT45 hybrid

• Live Tooling Capability: Yes

• Live Tool Speed: up to 6,000 RPM

• Radial and Axial Tooling Support: Yes

• Automatic Tool Presetter (ATP): May be Optional

E. Minimum Y-Axis Capability

• Travel: ±2” (4” total)

• Type: Servo-driven

• Allows off-center milling, drilling, tapping, slotting, and hybrid operations

F. Minimum Feedrates & Rapid Requirements

• X-Axis Rapid: 1200 in/min (30.5 m/min)

• Z-Axis Rapid: 1200 in/min (30.5 m/min)

• Y-Axis Rapid: 1000 in/min (25.4 m/min)

• Max Cutting Feedrate: 500 in/min (12.7 m/min)

G. Minimum C-Axis Requirement

• Capability: Optional / common on ST-10Y

• C-Axis Resolution: 0.01°

• C-Axis Motion: Full interpolated

• Supports live-tool milling operations

H. Minimum Chuck & Workholding Requirements

• Standard Chuck Size: 6" hydraulic

• Chuck Pressure Control: Programmable

• Hydraulic Tailstock: N/A

• Parts Catcher: Optional

I. Minimum Coolant & Chip Management Requirements

• Standard Coolant Capacity: ~30 gallons (113 L)

• High-Pressure Coolant: Optional

• Chip Conveyor / Auger: Optional single or dual auger

J. Minimum Control Requirements

• “Next-Gen” Control or functionally equivalent

• Minimum 15” Color LCD

• USB & Ethernet

• WiFi Standard

• M130 Media Display

• HaasConnect Remote Monitoring, or functionally equivalent

K. Approximate Dimensions & Weight

• Machine Footprint: ~87" × 69" (2210 × 1753 mm)

• Machine Weight: ~7,600 lb (3447 kg)

• Power Requirements: 3-phase, ~20–25 kVA

• Air Requirements: 4 scfm @ 100 psi

L. Minimum Features requirement

• Rigid tapping

• USB/Ethernet connectivity

• VPS (Visual Programming System)

• Background Editing

• Safe Run & HaasConnect

• Auto-door (optional)

• Early power-fault detection

M. Minimum Option Requirements to be considered

• High-pressure coolant

• Chip conveyor

• Tailstock substitute tooling

• Automatic tool presetter

• Bar feeder or bar puller

• Parts catcher

• Probing systems

Reference: HAAS ST-10Y, or functionally equivalent

Alternate Model bid: ________________________________

Price: $____________(EA) x 1 = $ ___________

ITEM 2

5 Each -

A. Minimum Axes Requirements

• 3‑axis (X, Y, Z) operation

B. Minimum Travel (Work Envelope) Requirements

• X‑axis: 6.00 in (152 mm)

• Y‑axis: 10.00 in (254 mm)

• Z‑axis: 3.00 in (76 mm)

C. Minimum Spindle Requirements

• Electric spindle, 15,000 rpm max.

• Spindle taper: ER11 collet

D. Minimum Table / Work Surface Requirements

• Table size: 18.1 in × 10.6 in

• T‑slots: 6 T‑slots, 0.390 in wide, 1.77 in spacing

E. Minimum Tooling Capacity Requirements

• Single‑tool setup (no ATC)

F. Minimum Feed / Rapidity Rate Requirement

• Max cutting: 140 ipm

• Rapid traverse: 140 ipm

G. Minimum Power / Electrical Requirement

• 220 VAC single‑phase, 15 A

H. Minimum Mechanical / Mounting Requirement

• Portable design; no air or coolant required

I. Minimum Software: CNC Control

• Full‑function CNC control interface

J. Minimum Visual Programming System (VPS)

• Conversational programming templates included

K. Minimum G‑Code Compatibility

• Supports standard G‑code and M‑code

L. Optional Software Package consideration

• Includes HSM, macros, coordinate rotation, scaling

M. Minimum High‑Speed Machining (HSM)

• Enhanced toolpaths and performance

N. Minimum Networking

• Ethernet + WiFi for file transfer and media display

O. Minimum CAM Workflow

• Fully compatible with external CAD/CAM (e.g., Fusion 360)

Reference: Haas Desktop Mill, or functionally equivalent

Price: $____________(EA) x 5 = $ ___________

ITEM 3

1 Each -

Desktop Milling Machine- 5-Axis:

• Minimum Requirements/Specifications

• Enclosure with Safety Switch

• Datron, or functionally equivalent Tooling Package

• ER40 Fixture with 1 in collet

• V2-10 Tool Holder (3 short, 1 extended)

• Material Bundle

• Pocket NC 101 Online Course — Perpetual ACess

• Minimum Extended Warranty (2 years total)

Reference: Pocket NC V2-10, or functionally equivalent

ITEM 4

1 Each –

Knee Milling Machine

A. General Description

• Conventional-style knee mill designed for small to medium machine shops. Preferred built with high-quality castings for maximum rigidity.

B. Minimum Features

• Fully variable spindle speed using a Yaskawa®, or functionally equivalent inverter drive.

• Speed range from 60 to 4200 RPM.

• Should support advanced operations such as thermal friction drilling.

• Should be available in 220V single-phase or 220V three-phase (model-dependent).

• Minimum reinforced frame and base using high-strength castings.

• Standard NST/NT40 spindle for heavy tooling and increased rigidity.

• Powered X, Y, and Z axes for easier operation.

• Mitutoyo® DRO, or functionally equivalent for X and Y axes (reads to 0.0001").

• Minimum Air drawbar.

• Coolant system with catch tray included.

C. Minimum Technical Specifications

• Performance

• Horsepower: 3 HP

• Spindle Speed Range: 60 – 4200 RPM

• Spindle Taper: NT40

• Axis Power Feeds: X, Y, and Z

• Digital Readout: Yes — Mitutoyo DRO (X & Y), or functionally equivalent

D. Power & Capacity

• Input Power: 220V Single Phase

• Load Capacity: 750 lbs

E. Table & Travel

• Table Size: 49 in. × 9 in.

F. Dimensions & Weight

• Gross Weight: 2400 lbs

• Net Weight: 2400 lbs

G. Compliance

• Prop 65 Warning: Cancer and Reproductive Harm

Reference: Baileigh VM-949, or functionally equivalent

ITEM 5

5 Each –

Haas Desktop Lathe

A. Minimum Chuck / Workholding Requirements

• Chuck size: 2.5 in (63 mm)

• Max cutting diameter: 0.75 in (19 mm)

B. Minimum Axis Travel (Work Envelope) Requirements

• X-axis travel: 2.70 in (69 mm)

• Z-axis travel: 2.75 in (70 mm)

C. Minimum Spindle Requirement

• Max spindle speed: 3000 rpm

• Spindle power: 1.5 hp (≈1.1 kW)

D. Minimum Turret / Tool Station Requirements

• 6-station turret

• Typical tooling: 3 OD tools + 3 ID tools

E. Minimum Construction / Mounting / Power Requirements

• Weight: ~265 lb (120 kg)

• Portable benchtop design

• No coolant or compressed air required

• Power options: 110 VAC or 220 VAC

F. Intended Materials / Use

• Machinable wax, plastics, brass, light alloys; educational and prototype use

G. Minimum Software: CNC Control Requirement

• Full-function CNC control interface

H. Minimum Visual Programming System (VPS) Requirement

• Conversational lathe programming templates

I. Minimum G-Code Compatibility Requirement

• Supports standard G-code and M-code

J. Media Support (M130)

• Displays setup sheets, images, instructions

K. Networking / Connectivity

• Ethernet, WiFi, USB for file transfer

Reference: HAAS ST-10Y, or functionally equivalent

Price: $____________(EA) x 5 = $ ___________

EXHIBIT I

BIDDER’S CERTIFICATION

The 1985 Texas Legislature passed HB620 relating to bids by nonresident contractors (now codified at Sections 2252.001 through 2252.004, Texas Government Code). The pertinent portion of the Act has been extracted and is as follows:

(1) “Nonresident bidder” refers to a person who is not a resident.

(2) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state.

A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following:

(1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident's principal place of business is located; or

(2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.

I certify that is a resident bidder of Texas (Company Name) as defined in Section 2252.001(4), Texas Government Code.

Signature _________________________________

Print Name _______________________________

I certify that ___________________________________________ is a Nonresident bidder as (Company Name) defined in Section 2252.001(3), Texas Government and our principal place of business is

(City and State)

Signature _________________________________

Print Name _______________________________

EXHIBIT II

REFERENCES

LIST OF PREVIOUS CUSTOMERS

Name: ___________________________________________________ Phone No.: _________________

Address: ____________________________________________________________________________

Contract Award Date: ______________________ Contract Completion Date: ______________________

Contract Name/Title: ___________________________________________________________________

Email of contact person: ________________________________________________________________

Description of services: _________________________________________________________________

Contract Award Date: ______________________ Contract Completion Date: ______________________

Contract Name/Title: ___________________________________________________________________

Contract Award Date: ______________________ Contract Completion Date: ______________________

Contract Name/Title: ___________________________________________________________________

EXHIBIT III

SUPPLIER INFORMATION FORM

COMPANY’S FULL BUSINESS NAME

PHYSICAL ADDRESS

NAME OF CONTACT PERSON

PHONE FAX

REMITTANCE ADDRESS

NAME OF CONTACT PERSON

PHONE FAX

PAYMENT TERMS DISCOUNT

COMPANY TAX ID NO.

EXHIBIT A

I, , being an adult over age of eighteen (18) years and the undersigned authorized representative of

(hereafter referred to as “Company”), do hereby verify that the above-named Company, under the provisions of Subtitle F, Title 10, Texas Government Code, Chapter 2270:

(1) Does not boycott Israel; and

(2) Will not boycott Israel during the term of this Agreement with the COLLEGE.

Pursuant to Section 2270.001, Texas Government Code, the following term has the following meaning:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an

Israeli-controlled territory, but does not include an action made for ordinary business purposes.

Signature ____________________________________

Date ______________

VENDOR CERTIFICATION FORMS

FELONY CONVICTION NOTICE

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states, “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

Subsection (c) states, “this section does not apply to a publicly held corporation.”

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony conviction has been reviewed by me and that the following information furnished is true to the best of my knowledge.

My firm is a publicly held corporation. This reporting requirement is not applicable.

My firm is neither owned nor operated by anyone who has been convicted of a felony.

My firm is owned or operated by someone who has been convicted of a felony:

Name of felon(s):

General description of conviction:

Initials of Authorized Representative of vendor

NON-COLLUSION AFFIDAVIT

By submission of a bid or proposal, the undersigned certifies that:

A. The bid or proposal has been independently arrived at without collusion with any other bidder or with any other competitor;

B. This bid or proposal has not knowingly disclosed and will not be knowingly disclosed, to any other bidder or competitor or potential competitor, prior to the opening of the bids, or proposals for this project.

C. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not submit a bid or proposal.

D. The undersigned certifies that he is fully informed regarding the accuracy of the statements contained in this certification, and that the penalties herein are applicable to the bidder as well as to any other person signing in his behalf.

Does vendor agree? YES Initials of Authorized Representative of vendor

FRANCHISE TAX CERTIFICATION

As required by §2252.903, Government Code, bidder's official certifies that it is not currently delinquent in payment of any franchise taxes owed the State of Texas under Chapter 171, Tax Code, or that it is exempt from, or not subject to, such tax.

Please indicate your status:

The corporation is exempt from payment of franchise taxes or is an out-of-state corporation not subject to franchise tax; therefore, I am submitting a certified statement to that effect.

The corporation is subject to Texas franchise tax. I hereby certify that there is no delinquent Texas franchise tax pending against the corporation.

I hereby certify that there is delinquent Texas franchise tax pending against the corporation.

Initials of Authorized Representative of vendor

CERTIFICATION OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION

As per Section 231.006, Texas Family Code, as amended by Section 82 of H.B. 433, 74th Legislature, R.S. (Acts 1995, 74th Leg., R.S., Ch. 751), all bidders must complete and submit with the bid the following affidavit:

I, the undersigned vendor, do hereby acknowledge that a child support obligor who is more than 30 days delinquent in paying child support and a business entity in which such a person is the sole proprietor, partner, shareholder, or owner with an ownership interest of at least 25% is not eligible to receive payments from state funds under a contract to provide property, materials, or services.

I further acknowledge that a child support obligor or business entity ineligible to receive payments described above shall continue to be ineligible until: (1) all arrearage have been paid; (2) the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency; or (3) the court of continuing jurisdiction over the child support order has granted the obligor an exemption.

In accordance with 231.006, the names and social security numbers of the individual identified in the contract, bid or application or the sole proprietor and each partner, shareholder, or owner with a minimum 25% ownership interest in the business entity identified therein are provided below:

Name Social Security Number

Name Social Security Number

Name Social Security Number

Pursuant to Section 231.006, the vendor hereby certifies that the individual or business entity named in this contract, bid, or application, is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

Initials of Authorized Representative of Vendor

COMPLIANCE WITH ANTITRUST LAWS (TX GOV’T CODE 2155.005)

I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this RFQ, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this RFQ, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this RFQ to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER

FEDERAL AWARDS – APPENDIX II TO 2 CFR PART 200

The following provisions are required and apply when federal funds are expended by ACC for any contract resulting from this procurement process.

(A) Contracts for more than the simplified acquisition threshold currently set at $350,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C.

1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when federal funds are expended by ACC, ACC reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000.)

Pursuant to Federal Rule (B) above, when federal funds are expended by ACC, ACC reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Contractor, in the event Contractor fails to:

(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. ACC also reserve the right to terminate the contract immediately, with written notice to vendor, for convenience, if ACC believes, in its sole discretion that it is in the best interest of ACC to do so. The vendor will be compensated for work performed and accepted and goods accepted by ACC as of the termination date if the contract is terminated for convenience of ACC.