ESBD_469416_1763074982863_02. Statement of Work.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 910-27-64042 Dated: November 2025

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TRASH REMOVAL AND DISPOSAL SERVICES

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is to provide services for rental and disposal services for roll-off containers at TxDOT’s Sweetwater location, 701 NE Georgia Ave, Sweetwater, TX 79556.

2. LOCATION(S):

Are specified on the solicitation. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 10 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. TxDOT – Texas Department of Transportation

3.4. TxDOT POC – TxDOT Point of Contact

3.5. BPO - Blanket Purchase Order

3.6. BPOR - Blanket Purchase Order Release – A written authorization to perform work under the contract listing the items of work to be performed and the cost based on the prices established in the BPO

3.7. SOW - Statement of Work

3.8. 33 U.S.C. 1251 – Summary of Clean Water Act.

3.9. 42 U.S.C. 6901 – Solid Waste Disposal Act

3.10. 42 U.S.C. 7401 – Clean Air Act.

3.11. Code of Federal Regulations (CFR 40) – Protection of Environment, Chapter I:

Subchapters D, I, and N

3.12. Code of Federal Regulations (CFR 49) – Transportation, Subtitle B, Other Regulations relating to Transportation.

3.13. Texas Water Code – Title 1, Chapter 1, Section 361.091, Health and Safety Code

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4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Texas Water Code – Title 1, Chapter 1, Section 361.091, Health and Safety Code

4.2. Code of Federal Regulations (CFR 40) – Protection of Environment, Chapter I:

Subchapters D, I, and N

4.3. Code of Federal Regulations (CFR 49) – Transportation, Subtitle B, Other Regulations relating to Transportation

4.4. 42 U.S.C. 7401 – Clean Air Act

4.5. 33 U.S.C. 1251 – Summary of Clean Water Act

4.6. 42 U.S.C. 6901 – Solid Waste Disposal Act

5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must:

7.1. Be a company or an individual engaged, or whose partners are engaged in the business of providing trash removal and disposal services for a minimum of three years within the past five years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications:

8.1. Drivers must have a minimum of one years’ experience within the past two years in the services identified in the Scope of Work. Must have the knowledge to develop and implement the service requirements in this solicitation.

8.2. All personnel who will be driving to and from TxDOT work locations must:

8.2.1. Possess a valid driver license acceptable in the state of Texas.

8.2.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.2.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

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9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Not use restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.11. Begin work within 10 business days after the issuance of written authorization from the authorized TxDOT representative.

9.12. Provide additional services necessary to complete work. Additional services are identified as work needed to return the equipment or work area, or both, to its properly functioning or original condition. Additional services may include, but not be limited to, code upgrades, installations, fabrication work, sheet-metal work, painting and drywall, electrical, concrete, or flooring repair. These services must be billed at the same rates bid by the respondent.

The vendor must provide a cost estimate including all materials, labor, and equipment required to perform the additional services to the designated TxDOT representative not to exceed $10,000. TxDOT will review and approve or deny the additional service. TxDOT reserves the right to obtain service under a separate contract if it serves the best interest of TxDOT.

9.13. Deliver the requested size Roll-Off container to the location as specified by the designated TxDOT representative. The Roll-Off containers must be:

9.13.1. Painted, undamaged, and in good condition.

9.13.2. Insect and rodent resistant.

9.13.3. Clear of any graffiti.

9.14. Provide pickup service of Roll-Off containers on an as-needed basis.

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9.15. Provide replacement Roll-Off containers during off-site cleaning

9.16. Ensure the container area is kept clean

9.17. Deliver or pick up Roll-Off containers between the hours of 7:00 a.m. through 5:30 p.m. Monday - Thursday or as specified by the designated TxDOT representative.

9.18. Have an adequate inventory of Roll-Off containers necessary to fulfill the requirements of the solicitation on an as-needed basis. Size and type of Roll-Off containers that are required:

9.18.1. 40 Cubic Yard Roll-Off/Open Top

9.19. Additional pick-up services shall be provided on an as-needed basis only with authorization from a designated TxDOT representative.

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

Not Applicable

13. PROJECT SCHEDULE:

Not Applicable

14. WARRANTY REQUIREMENTS:

Not Applicable

15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. One service “call back” to correct the same problem within 30 calendar days.

15.1.2. Failure to deliver any portion of the work.

15.1.3. Failure to remove and dispose of trash based on the frequency removal requirements as stated on Pricing List.

15.1.4. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

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15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Deliverables made early upon TxDOT personnel request

15.2.2. Product upgrade substitution suggested and accepted at no additional cost to TxDOT

15.2.3. Vendor commended for exceptional customer service, exceptional service provided.

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

Not Applicable

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

Not Applicable

23. ADDITIONAL INVOICING INSTRUCTIONS:

The vendor must:

23.1. Invoice in accordance with Paragraph 4.03 of the Terms and Conditions attached and include the additional information listed below:

23.1.1. Location of Service

23.1.2. Technician’s name with hours totaled.

23.1.3. Weight receipts of Roll-Off trash containers

23.1.4. Proof of payment from subcontractors or other entities which requires reimbursement from TxDOT contract

23.2. Documentation validating the invoice charges must be emailed to the designated TxDOT representative and include, but not be limited to:

23.2.1. Location of service.

23.2.2. Technician’s name with hours totaled.

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23.2.3. Weight receipts of Roll-Off trash containers

23.2.4. Proof of payment from subcontractors or other entities which requires reimbursement from TxDOT contract

24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

24.4. Not pay fuel charges

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.