ESBD_468475_1763054506150_26-0136_Addendum 1_Q&A.pdf
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- Solicitation number
- 306-26-0136
- Issued by
- Travis County, Austin City, Texas
About this file
This is Addendum No. 01 to Solicitation No. 306-26-0136 issued by the Texas State Library and Archives Commission (TSLAC) Purchasing Department for E-Book/Audiobook Content and Mobile Application services. The addendum clarifies submission requirements and extends the response deadline from December 1, 2025, to December 3, 2025, at 2:00 PM Central Time. The solicitation addresses TSLAC's urgent need to transition to a new vendor for the E-Read Texas program due to the unexpected loss of its current vendor. TSLAC anticipates that libraries will lose access to the current application at the end of 2025 and will remain without access until implementation with a new vendor. The Pre-Submittal Conference is scheduled for November 17, 2025, at 10:00 AM CT, with vendor questions due the same day at 5:00 PM CT. The HUB Notification Deadline is November 19, 2025, with answers posted to ESBD on that date. The expected contract award date is December/January 2026, and respondents must acknowledge receipt of the addendum by including a signed copy with their response.
The addendum clarifies five key questions regarding response submission procedures. Respondents are permitted to use company letterhead or templates rather than responding directly in the solicitation document but should only include requested content. Respondents are expected to submit their contract template or license agreement with the response as a separate Microsoft Word attachment; submission of requested contract documents will not disqualify respondents and may be negotiated for incorporation into the contract if selected. Certificates of Liability Insurance are not required with the response but must be provided upon contract award. The response deadline extension was granted to December 3, 2025, at 2:00 PM Central; however, the March 2026 live date milestone schedule will not be extended. TSLAC emphasized that the accelerated timeline is necessary to minimize library downtime resulting from the current vendor loss.
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Purchasing Department | 1201 Brazos Street | Austin, TX 78701
ADDENDUM
Addendum No: 01 Date: November 13, 2025 Solicitation No: 306-26-0136
Solicitation Title: E-Book/Audiobook Content and Mobile Application
Response Deadline: 12/01/2025 at 2:00 PM CT
TSLAC Purchasing Contact: Pam Rodriguez; 512-463-5487; prodriguez@tsl.texas.gov
Purpose of Addendum: Questions and Answers
Except as provided herein, all terms and conditions of the solicitation document remain unchanged and in full force and effect. The following are the specifications of the solicitation. This Addendum may be attached to and form a part of the referenced solicitation document and any resulting awarded contract and may be considered in your Response.
Question #1: Are we able to use our own letterhead, cover page, cover letter, and just insert the Attachment 1:
Response Checklist and the Appendices A-H (pages 64-83) into our response? Or do you want us to respond directly to these sections in ESBD_468475_1762814303427_26-0136_ERead Texas Platform_FINAL.docx?
Answer: Respondents are permitted to use your company’s letterhead or templates to develop your Response to this procurement. Note that the Respondent should not include the entire solicitation as their Response. Only include the requested content in your Response.
Question #2: Section I, Sub-section 11.2, page 10: Terms and Conditions Attached to Response – Any terms and conditions attached to a Response will not be considered unless specifically referred to and incorporated into the Response.
• Section III, Sub-section 6.3.2, page 26 Respondent’s Contract Template, License Agreement, or Terms and Conditions – Include the contract template, license agreement and/or terms and conditions; Respondent should submit the document(s) as a separate attachment in Microsoft Word format with the Response. Note that this document has been requested by TSLAC and will not disqualify the Respondent from further evaluation. The submitted agreement may be negotiated and incorporated into the contract, if selected.
• However, a few items later this is noted: 6.4.11. Any terms or conditions attached to the Response will not be considered unless specifically requested within the solicitation.
Submission of unsolicited terms and conditions may result in disqualification of Response.
• Can you please confirm if we can submit our contract template, license agreement and/or terms and conditions?
Answer: Respondents are expected to submit their contract template or license agreement with the response.
Please note the requested format in Section III, Subsection 6.
Question #3: Section II, Sub-section 12 Insurance, page 21. Can you please clarify if we need to provide a Certificate of Insurance with our proposal response?
Answer: Respondents are expected to have insurance upon award. The Certificate of Liability Insurance is not required with the Response. Please refer to Section II, Subsection 12.2.
Question #4: Section III, Sub-section 1 Schedule of Events, page 23. Would TSLAC please consider extending the submission deadline by one week to accommodate the Thanksgiving holiday?
mailto:prodriguez@tsl.texas.gov
Purchasing Department | 1201 Brazos Street | Austin, TX 78701
ADDENDUM
Answer: Due to the unexpected loss of TSLAC’s current vendor for the E-Read Texas program, TSLAC is urgently seeking to transition to a new vendor. We anticipate that our libraries will lose access to the current app at the end of 2025 and will not have any access until we are implemented with a new vendor. TSLAC’s priority is to minimize the length of this downtime for our libraries, which is why the timeline is accelerated. We will extend the Response Due Date to December 3, 2026, at 2:00 PM Central, but we cannot extend it beyond that. And please be aware that the March 2026 live date listed in the Milestone schedule (Section II Subsection 2) will not be extended at this time.
The Schedule of Events on the official RFO and Word format has been updated accordingly.
Schedule of Events Solicitation Posted Date: 11/10/2025
Pre-Submittal Conference: 11/17/2025; 10:00 AM CT Vendor Questions Due: 11/17/2025; 5:00 PM CT
HUB Notification Deadline: 11/19/2025 Answers Posted to ESBD: 11/19/2025
Response Due Date: 12/3/2025; 2:00 PM CT Expected Contract Award Date: December/January 2026
Question #5: Are you able to address any of these questions before November 19, so we have enough time to respond accordingly?
Answer: Your request has been taken into consideration, and this addendum will be posted.
Respondents are to acknowledge receipt of this addendum by signing this document. The signed document must be included with your Response.
Respondent Signature Date
Printed Name Company Name
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