ESBD_468474_1762809496891_RFQ 260102 Cameron County Courthouse Architectural Assessment 11-06-25.pdf

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

CAMERON COUNTY

PURCHASING DEPARTMENT

REQUEST FOR QUALIFICATIONS

RFQ NUMBER # 260102

RFQ TITLE: CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL

CONDITION ASSESSMENT

DATE DUE: NOVEMBER 21ST, 2025 DUE NO LATER THAN 3:00 P.M.

RFQ’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department –Basement Floor – Room # B17 at 3:01 p.m. (per Purchasing Dept. time clock) on deadline due date. All participants are welcome to attend RFQ acknowledgment opening. RFQs received later than the date and time above will not be considered.

Please return RFQ ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic (PDF format file only) of your qualification statement for review by evaluation committee in a sealed envelope. Be sure that return envelope shows the RFP Number, Description and is marked “SEALED RFQ”.

RETURN RFQ TO:

by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)

1100 E. Monroe St, Basement Floor, Room #B17, Brownsville, Texas 78520.

Questions/clarifications must be submitted by: Wednesday, November 12th, 2025, before 3:00 p.m. C.S.T.

(e-mail to purchasing@co.cameron.tx.us or fax to 956-550-7219, attention to Roberto C. Luna, Purchasing Agent)

Addendum to answer all questions/clarifications will be released on Friday, November 14th, 2025.

For additional information, clarifications and/or questions or to request addendum please contact: Dalia Loera or Roberto Luna at

(956) 544-0871, E-mail: purchasing@co.cameron.tx.us

YOU MUST SIGN BELOW IN INK; FAILURE TO SIGN WILL DISQUALIFY THE OFFER.

All prices must be typewritten or written in ink.

Company Name: ___________________________________________________________________________________

Company Address: ____________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________

Historically Underutilized Business (State of Texas) Certification VID Number: _________________________________

Telephone No.____________________________ Fax No. _____________________ e-mail_________________________

SIGNATURE:______________________________________ Print Name:_____________________

How did you find out about this RFQ? _______________________________________ _ (ex: Newspaper, Web, Mail)

Is Proposer’s principal place of Business within Cameron County? □ Yes □ No If yes what City: ____________________________

(Your signature attests to your offer to provide the goods and/or services in this RFQ according to the published provision of this RFQ. When an award letter is issued, this RFQ becomes the contract. If RFQ required specific Contract is to be utilized in addition to this RFQ, this signed RFQ will become part of that contract. When an additional Contract is required RFQ award does not constitute a contract award and RFQ / Contract is not valid until contract is awarded by Commissioners Court (when applicable) signed by County Judge) and Purchase Order is issued.

Responders must sign each page to ensure you have read each page’s information, terms, conditions and/or required forms.

Failure to sign or initial each page will disqualify the RFQ offer mailto:purchasing@co.cameron.tx.us mailto:purchasing@co.cameron.tx.

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

ACKNOWLEDGMENT OF RECEIPT

CAMERON COUNTY COURTHOUSE (DANCY BUILDING)

ARCHITECTURAL CONDITION ASSESSMENT

RFQ # 260102

Please submit this page upon receipt

For any clarifications, please contact Mr. Roberto C. Luna, Purchasing Agent and/or Dalia Loera, Assistant Purchasing Agent at the Cameron County Purchasing Department office at: (956) 544-0871 or e-mail at: purchasing@co.cameron.tx.us

Please fax or e-mail this page upon receipt of RFQ package no later than Friday, November 14, 2025 before 3:00 p.m. CST. All questions regarding this RFQ should also be submitted no later than the stated date and time on RFQ cover page.

Fax: (956) 550-7219 or E-mail: purchasing@co.cameron.tx.us

If you are unable to respond on this RFQ solicitation, kindly indicate your reason for “Not Responding/No-Participation” below and fax or e-mail back to Cameron County Purchasing Department. This will insure you remain active on our vendor list.

Date: _______________

(___) Yes, I will be able to submit a Statement of Qualifications submittal.

(___) No, I will not be able to submit a Bid submittal for the following reason: (Please check one or more reasons below)

� Could not meet specifications.

� Items or materials requested not manufactured by us or not available to our company.

� Insurance requirements are too restricting.

� Bond requirements are too restricting.

� The scope of services is not clearly understood or applicable (too vague, too rigid, etc.)

� The project is/was not suited to our organization.

� Quantities are too small.

� Insufficient time allowed for preparation of bid/proposal.

� Other (please specify).

Company Name: _______________________________________________________

Company Representative Name: __________________________________________

Company Address: _____________________________________________________

Phone #: ______________________ Fax #” ___________________________

E-mail Address: ________________________________________________________

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

CHECK LIST

Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the package is missing, notify the Purchasing Department immediately. It is the Respondent’s responsibility to be familiar with all the Requirements and Specifications. Be sure you understand the following before you return your RFQ packet.

_X__ Cover Sheet

Your company name, address and your signature (IN INK) should appear on this page.

_X__ Instructions to Proposers

You should be familiar with all of the Instructions to Responders.

_X__ Special Requirements

This section provides information you must know in order to make an offer properly.

_X__ Specifications / Scope of Work

This section contains the detailed description of the product/service sought by the County.

Attachments

_X__ Addendum Acknowledgment Form – Attachment No. 1 (Page 16)

Be sure to complete this form and return with packet.

_X__ Attachments A, B, C, D, E, F, G, H , I & J

Be sure to complete these forms and return them with packet.

_X___ Exhibit 1 – Purchasing Manual, Section XII Procurement Subject to Federal Funding _X___ Minimum Insurance (Professional) Requirements

Included when applicable.

_X__ Financial Statement

When this information is required, you must use this form.

Other - Final reminders to double check before submitting RFQ

____ Is your RFQ sealed with RFQ #, title, Responder’s Name, & return address, on outside?

____ Did you complete, sign and submit page 1?

____ Did you provide the number of copies as required on the cover page?

____ Did you visit our website for any addendums? https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us

Thank you, Purchasing Department Cameron County https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ mailto:Purchasing@co.cameron.tx.us

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

INSTRUCTIONS FOR SUBMITTING RFQ’S

ARCHITECTURAL CONDITION ASSESSMENT

RFQ # 260102

These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors (herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations to RFQ and Requests for Quotes.

Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFQ with all appropriate supplements and/or samples. Prior to returning your sealed RFQ response / submittal, all Addendums - if issued -should be reviewed and downloaded by entering the County Purchasing web at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFQ in order to avoid disqualification. All Tabulations can also be viewed and downloaded at this site. Annual award information can be accessed at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy.

Cameron County is an Equal Employment Opportunity Employer.

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy. GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the Proposer as such, in the columns to the right on the "Minimum Specifications' Forms". The County’s specifications may be exceeded and should be noted by the Vendor as such. Any RFQ NOT MEETING the Minimum Requirements specified will be rejected.

GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation shall govern.

GOVERNING LAW: This invitation to RFQ is governed by the competitive RFQ requirements of the County Purchasing Act, Texas Local Government Code, δ262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions result in a change or addition to this RFQ, the Change(s) and addition(s) will be forwarded to all vendors involved as quickly as possible in the form of an addendum. Verbal changes to Bids/RFP’s/RFQ’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County Purchasing Web site. Without written Addendum or written Q / A clarification, verbal changes to RFQ will not apply.

Sign the Vendor’s Affidavit Notice, complete answers to Attachments A, B, C, D, E, F, G, H, I, & J and return all with your RFQ.

The County of Cameron, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

MINORITY/WOMAN OWNED BUSINESS ENTERPRISE (M/WBE), DISADVANTAGED BUSINESS ENTERPRISE (DBE), AND

HISTORICALLY UNDERUTILIZED BUSINESS (HUB):

Cameron County encourages and strives towards an ever-increasing expansion in opportunities for M/WBE’s & HUB’s in assisting the County for its Purchasing needs. Cameron County’s policy is to increasingly involve qualified M/WBE & HUBs to the greatest extent feasible in the County's procurement process.

Objectives of County HUB Program

Ongoing increase in procurement opportunities for M/WBE’s & HUB’s Assisting M/WBE’s & HUB’s with registration to Bidders List and Bid opportunities that may be of interest Directing M/WBE’s & HUB’s to various beneficial web links giving them additional opportunities

Certification Process: Federal, state, and local regulations determine the type of certification(s) available. Attached below are links to various Certification agencies which are available to assist you in obtaining your M/WBE’s & HUB’s Certification.

HUB Certification Sources:

State of Texas HUB Certification Process https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ http://www.window.state.tx.us/procurement/prog/hub/hub-certification/

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

Historically Underutilized Business (HUB) Program (texas.gov) Texas Statewide HUB System | Texas Comptroller of Public Accounts (gob2g.com)

Register with State as a HUB Vendor

HUB Certification Agreements

HUB Minority & Women Organizations

M/WBE’s & HUB’s Questions Cameron County contact:

Purchasing Department P: 956-544-0871 | Email: purchasing@co.cameron.tx.us

The County, its contractors, their suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. All vendors, suppliers, professionals, and contractors doing business or anticipating doing business with Cameron County shall support, encourage, and implement affirmative steps toward our common goal of establishing equal opportunity for all citizens of Cameron County.

REQUIREMENT OF ALL BIDDERS/PROPOSERS: Each firm responding to this solicitation shall be required to submit with their proposal information regarding minority/women business and HUB business participation in this project.

CONFLICT OF INTEREST QUESTIONNAIRE:

For all persons and business entities doing business with Cameron County:

This questionnaire must be submitted with the response to this RFQ and filed in accordance with chapter 176 of the Local Government Code by a persons and business entities doing business with Cameron County. By law this questionnaire must be filed with the records administrator of the Cameron County Clerk’s office not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person (or entity or both) commits an offense if the person violates Section 176.006, Local Govt. Code.

A vendor commits an offense if the vendor:

(1) is required to file a conflict of interest questionnaire under Section 176.006; and either:

(A) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the seventh business day after the date on which the vendor becomes aware of the facts that require the filing of the questionnaire; or

(B) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the seventh business day after the date on which the vendor becomes aware of an event that would make a statement in a questionnaire previously filed by the vendor incomplete or inaccurate.

Under Section 176.013, Local Government Code An offense under this section is (1) a Class C misdemeanor if the contract amount is less than $1 million or if there is no contract amount for the contract; (2) a Class B misdemeanor if the contract amount is at least $1 million but less than $5 million; or (3) a Class A misdemeanor if the contract amount is at least $5 million.

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of Interest form, you must file with County Clerk’s Office subject to above instructions.

The form can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

DISCLOSURE OF INTERESTS:

This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all persons or firms seeking to do business with the County to provide the following information if the person becomes aware of facts that require this statement to be filed. Every question must be answered. If the question is not applicable, answer with “N/A.”

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of interest form, you must file with County Clerk’s Office subject to above instructions.

The form can be downloaded at the following web site:

https://comptroller.texas.gov/purchasing/vendor/hub/ https://texashub.gob2g.com/ https://texashub.gob2g.com/ http://www.window.state.tx.us/procurement/registration/ http://www.window.state.tx.us/procurement/prog/hub/certagreements/ http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1/ https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________ https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf

TEXAS ETHICS COMMISSION FORM 1295

All RFQs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295 Electronic (on line) Vendor filing procedure be completed by Vendor.

All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC Certification for the specific award. This Certification Form 1295 must be electronically submitted, printed and notarized. Notarized form must be emailed or delivered to County Purchasing Department making the request for form. This process must be completed prior to Commissioners Court Agenda for approval consideration of RFQ award. There is no charge for this TEC online process.

Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line “New Form 1295 Certificate of Interested Parties Electronic Filing Application” Site at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )

If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “Vendor – TEC Form 1295” for more information. TEC Web site links can be found at this location including Question / Answers and Video instructions.

tab Link: https://www.cameroncounty.us/vendors-tec-form-1295/

Respondents SHALL SUBMIT RESPONSES TO THIS RFQ ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN ENTIRE RFQ PACKET. In the event of inclement weather and County Offices are officially closed on a RFQs deadline day, RFQ’s will be received unit 2:00 p.m. of the next business day. Qualifications will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department – Basement Floor – Room #B17 (as per Purchasing Dept. time clock.

RFQs SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE CONSIDERED VOID

AND UNACCEPTABLE.

PROPOSERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS SOLICITATION. All responding bidders/ proposers are welcome to attend the publicly held Commissioners Court meeting relative to the outcome / award of this solicitation.

Court Meeting agenda date and times may be obtained at the following web site: http://www.co.cameron.tx.us/judge/agenda.htm

SUCCESSFUL VENDOR WILL BE NOTIFIED BY MAIL. All responding vendors will receive written notification regarding the outcome of the award.

PLEASE NOTE CAREFULLY

THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR RFQ. ITEMS BELOW APPLY TO AND BECOME A PART OF

TERMS AND CONDITIONS OF RFQ. ANY EXCEPTIONS THERETO MUST BE IN WRITING.

1. ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic (PDF format file only) MUST BE SUBMITTED Each RFQ shall be placed in a separate envelope completely and properly identified with the name and number of the RFQ. RFQ’s must be in the Purchasing Department BEFORE the time/hour and date specified.

2. RFQ’s MUST give full firm name and address of the Proposer. Failure to manually sign RFQ will disqualify it. Person signing RFQ should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.

3. RFQ’s CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be initiated by Proposer or his authorized agent. No RFQ can be withdrawn after opening time without approval by the Commissioners Court based on a written acceptable reason.

4. The County is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN RFQ. Cameron County claims exemption from all sales and/or use taxes under Texas Tax Code δ151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the Cameron County Purchasing Agent.

7. If RESPONDENT takes no exception to specifications or reference data, RESPONDENT will be required to provide details etc. as specified.

8. Written and verbal inquires pertaining to RFQ’s must give RFQ Number and Company.

9. NO substitutions or cancellations permitted without written approval of Purchasing Agent.

10. The County reserves the right to accept or reject all or any part of any RFQ, waiver minor technicalities. The County of Cameron reserves the right to award by item category or by total RFQ.

11. This is a RFQ inquiry only and implies no obligation on the part of Cameron County.

https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.cameroncounty.us/vendors-tec-form-1295/ http://www.co.cameron.tx.us/judge/agenda.htm

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

12. Partial or incomplete RFQ submittals will not be accepted. The County is seeking qualifications for the Respondent to write and administer a complete solution to the subject matter of this RFQ. All RFQ requests must be addressed in the Respondent’s submittal.

13. It is expected that the RESPONDENT will meet all state and federal safety standards and laws in effect on the date of the

12. Acceptance of and final payment for the item will be contingent upon satisfactory performance of the product received by Cameron County.

13. Partial RFQ’s will not be accepted unless awarded by category or line item. To be awarded by total RFQ.

14. It is expected that the Proposer will meet all state and federal safety standards and laws in effect on the date of the RFQ for the item(s) being specified, and the particular use for which they are meant.

15. This RFQ procurement is subject to federal funding requirements and regulations. All participants must comply with “Exhibit XII

PROCUREMENT SUBJECT TO FEDERAL FUNDING” PROCEDURES AS PER LANGUAGE IN CAMERON COUNTY

PURCHASING MANUAL.

ALTERING RFQ: Any interlineations alterations, or erasures made before opening time must be initialed by the Respondent, guaranteeing authenticity.

WITHDRAWAL OF RFQ: An RFQ may not be withdrawn or cancelled by the Respondent without the written acknowledgement of the County for a period of (60) days following the date designated for the receipt of RFQ, and Respondent so agrees upon submittal of Respondent’s response to the RFQ.

ORAL CHANGES: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated of this RFQ. All changes to this RFQ will be made in writing by the Cameron County Purchasing Department.

CONFLICT OF INTEREST: No public official shall have an interest in this RFQ except in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.

ETHICS: The Respondent shall not offer or accept any gifts or anything of value nor enter into any business agreement with any employee or agent of Cameron County.

ADDENDA: Any interpretations, corrections or changes to this RFQ will be made by addenda. Sole issuing authority of addenda shall be vested in Cameron County Purchasing Department. Addenda will be posted to the purchasing Bids web site in the Addm column. Respondents shall acknowledge receipt of all addenda in writing.

SUCCESSFUL RESPONDENTS, UPON ENTERING INTO AN AGREEMENT WITH THE COUNTY, SHALL BE REQUIRED TO DEFEND, INDEMNIFY AND SAVE AND HOLD HARMLESS CAMERON COUNTY AND ALL ITS OFFICERS, AGENT, EMPLOYEES FROM ALL SUITS, ACTIONS, OR OTHER CLAIMS OF ANY PERSON, PERSONS, OR

PROPERTY ON ACCOUNT OF NEGLIGENT ACT OR FAULT OF THE SUCCESSFUL RESPONDENT.

NOTICE: Any notice provided by this RFQ or required by Law to be given to the successful Respondent by Cameron County shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail in Brownsville, Texas by Registered or Certified mail sufficient postage affixed thereto, addressed to the successful Respondent at the address so provided: this shall not prevent the giving of actual notice in any other manner.

VENUE: Any agreement arising out of this RFQ will be governed by and construed in accordance with the laws of the State of Texas. The obligation and undertaking of each of the parties to this RFQ shall be performable in Cameron County, Texas.

INVOICES AND PAYMENTS: (a) Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery or service is rendered. Invoices shall indicate the purchase order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight weigh bill when applicable, should be attached to the invoice. Mail to: Cameron County, ATTN:

Auditor’s Office, 1100 E. Monroe St, 3rd Floor, Brownsville, Texas 78520. Payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep the Finance Department advised of any changes in your remittance addresses. (b) Buyer’s obligation is payable only and solely from funds available for the purpose of the purchase. Lack of funds shall render this contract null and void to the extend funds are not available and any delivered buy unpaid for goods will be returned to Seller by Buyer. (c) Do not include Federal Excise, State or City Sales Tax. County shall furnish tax exemption certificate if required.

Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for good and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________ applicable. This information must be on file with the Cameron County Auditor’s office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Services.

Proposer shall submit two (2) copies of an itemized invoice showing RFQ number and purchase order number to:

CAMERON COUNTY AUDITOR

ACCOUNTS PAYABLE

1100 E. Monroe St, 3rd Floor, BROWNSVILLE, TEXAS 78520

Please note that any payment due under this RFQ award will be applied towards any debt, including but not limited to delinquent taxes that is owed to Cameron County.

PAYMENT DISCOUNT: Indicate the payment discount (s) available depending on the when invoices are paid. For example, 1/30 means a 1% discount if paid within 30 days, 2/15 means a 2% discount if paid within 15 days, etc.

Payment in full will be made within thirty (30) days of delivery, inspection, and receipt of invoice.

Criminal Background Checks are Mandatory:

Checks are mandatory for all personnel performing work on Cameron County sites. Contractors, consultants, and subcontractors are required to take all reasonable steps to ensure that their employees do not represent a threat to the County or Facilities. Failure to comply with this requirement may result in immediate termination of any award or contract. The selected contractor shall provide a complete list of names (including supervisors) that may be working on campus. The contractor(s) shall remove from the Cameron County workplace any of its employees who are found to be unacceptable by Cameron County. Such requests shall not be unreasonable, are the sole decision of Cameron County, and are not subject to negotiation. Contractor shall provide proper identification for all contractor employees. While on Cameron County premises, all contractor employees must wear attire that identifies them as contractor’s employee with identification visible from both the front and the back. Vehicles shall be clearly identified as company vehicles and be maintained in a neat clean and sanitary condition. At least one person in each vehicle, preferably the driver, must be able to speak, read and write. It shall be the contractor’s responsibility to see that employees render quiet and courteous service.

Trade Secrets, Confidential Information and the Texas Public Information Act.

If you consider any portion of your Bid/Proposal/Qualification Statement to be privileged or confidential by statue or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions.

Bid/Proposal/Qualification Statement will be opened in a manner that avoids disclosure of the contents to competing offers and to keep the proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for inspection.

Cameron County will honor your negotiations of the trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your proposal is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your proposal that you have marked as being confidential information, you will be notified of such request, and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section §552.305 of the Government Code. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that the information is in fact not privileged and confidential under Section §552.110 of the Government Code and Section §252.049 of the Local Government code, then such information will be made available to the requested.

Bid/Proposal/Qualification Statement are to be signed by an officer of the company authorized to bind the submitter to its provisions.

Bid/Proposal/Qualification Statement are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) days required. The Bid/Proposal/Qualification Statement submitted by the bidders/proposer/responders shall become an integral part of the contract between the County and the bidder/proposer/responder and the representations, covenants, and conditions therein contained shall be binding upon the person, firm or corporation executing the same.

THE RESPONDENT IS RESPONSIBLE FOR READING AND UNDERSTANDING ALL DOCUMENTS, FORMS, SPECIFICATIONS, AND INSTRUCTIONS WITHIN THIS ENTIRE DOCUMENT. Follow all RFP package instructions; you are responsible for obtaining any information needed in order to respond to this solicitation. Further, the Respondent is responsible for providing any and all relevant information necessary to submit a response. Failure to do so will be at the Respondent’s risk and may result in rejection of the response as non-conforming.

General Requirements apply to all advertised solicitations; however, these may be superseded, whole or in part, by OTHER DATA CONTAINED HEREIN. Be sure your proposal package is complete.

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

RFQ is subject to:

GOVERNMENT CODE

TITLE 10. GENERAL GOVERNMENT

SUBTITLE F. STATE AND LOCAL CONTRACTS AND FUND MANAGEMENT

CHAPTER 2254. PROFESSIONAL AND CONSULTING SERVICES

SUBCHAPTER A. PROFESSIONAL SERVICES

Sec. 2254.002. DEFINITIONS. In this subchapter:

(1) "Governmental entity" means:

(B) a district, authority, county, municipality, or

(2) "Professional services" means services:

(A) within the scope of the practice, as defined by state law, of:

(ii) architecture;

(vii) professional engineering;

(B) provided in connection with the professional employment or practice of a person who is licensed or registered as:

(ii) an architect;

(vii) a professional engineer;

GOVERNMENT CODE CHAPTER 2254. PROFESSIONAL AND CONSULTING SERVICES

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2254.htm

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

REQUEST FOR ARCHITECTURAL QUALIFICATIONS

ARCHITECTURAL CONDITION ASSESMENT

CAMERON COUNTY, TEXAS

GENERAL

The County of Cameron, Texas is requesting statements of qualification (RFQ’s) for an architectural assessment of certain repairs to the Cameron County Courthouse (a.k.a. the Dancy Building). The assessment will address deterioration of the Courthouse interior and exterior elements, to include windows, and terra cotta. Scope will result in plans and specifications for the repairs.

The assessment will be funded by the County and Texas Historical Commission (THC). Funding for the actual repairs is pending budget appropriations. All plans, specifications, and repairs must comply with the Secretary of the Interior’s Standards for Historic Properties.

BUILDING REPAIRS INCLUDED IN ASSESSMENT

The architectural assessment will evaluate certain exterior building elements that are exhibiting visible signs of deterioration and will produce plans and specifications for any necessary repairs. The building elements to be addressed include the Courthouse terra cotta, and windows. A brief statement of the current condition of the building elements to be addressed follows.

Terra Cotta

The terra cotta elements on the exterior of the Dancy Building were evaluated and rehabilitated as needed as part of a total exterior restoration that was completed in 2001 and in 2014. Since completion in the restoration, further deterioration has occurred on some of those terra cotta elements. The terra cotta needs to be inspected, re-evaluated, and repaired as needed to address the following issues:

Spalling: observations made from the ground level of the building exterior clearly show cracking and dislodging of some of the terra cotta pieces. It appears that water is infiltrating through these areas which is exacerbating the problem and accelerating the deterioration of the terra cotta. As the building is currently serving as an active County Courthouse and is used daily by County employees and the general public, there is an urgent need to address the dislodging terra cotta as quickly as possible in order to avoid risk of injury.

Structural Support Members: the exterior restoration which was completed previously included the replacement of the original raw metal terra cotta support structures with new stainless steel support members at the areas where the terra cotta was repaired. Any terra cotta pieces that need to be addressed as part of this rehabilitation will need to have their support structures evaluated and replaced with stainless steel as needed. It is possible that areas with the original raw steel members still in place may have accumulated additional rust over the past eleven years which will contribute to spalling and damage to the terra cotta pieces that they support.

Coating/Sealant: the exterior restoration which was completed previously included the application of a sealant specifically designed for terra cotta. This coating/sealant material is now in need of reapplication in order to prevent water infiltration into the terra cotta and its structural support members.

Repointing of Grout: The exterior restoration which was completed previously included the repointing of all the grout at the terra cotta and stone elements. This grout is now in need of rehabilitation and repointing in order to prevent water infiltration into the terra cotta, its structural support members, and stone building elements.

Windows

All the windows of the Dancy Building were evaluated and rehabilitated as needed as part of the total exterior restoration that was previously completed. Since completion of that restoration, further deterioration has occurred on some of those windows, specifically to the bottom sashes, exterior sills, and interior sills. The windows need to be inspected, re-evaluated, and repaired as needed, specifically by repairing and/or replacing damaged sills and sashes, painting, staining, caulking, glazing, and sealing.

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

Interior Elements:

1. Basement area damages to the walls, due to storm water drain.

2. Wood floors repairs and refinish (entire building)

3. Staircase repairs (interior and exterior)

4. Interior hardware

5. Main entrance door refinishes

6. Commission Chamber interior ceiling assessment

7. Interior wall plaster repairs and refinish (paint)

8. Interior windows

Exterior Elements:

1. Exterior grading and grass replacement and irrigation system

2. Re-route storm water drain

3. Exterior flood lighting

4. Exterior windows

5. Terra Cotta

DESCRIPTION OF ARCHITECTURAL SERVICES REQUESTED

This project requires that a qualified historical restoration architect and consultants with expertise in their specified fields be retained to perform and coordinate all inspections and evaluations and produce sealed contract documents. In addition, the architect will work with the County and THC to determine the best methods of proceeding with implementation of the work and will remain under contract to provide services as needed during construction.

The project includes an investigation of all terra cottas units, their attachment, interior and exterior elements as well as each window of the building. The team shall perform destructive physical testing as necessary. Proposals for repairs shall be developed by the architect and project team in consultation with the Texas Historical Commission in accordance with its Courthouse Preservation Program. Recommendations for preservation and protection actions shall comply with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. The purpose of the project is to develop bid documents for a comprehensive exterior repair program.

Architectural firms wishing to be considered should submit background materials indicating their preservation experience in the assessment and treatment of at least 5 historic buildings. Individual consultants for architectural terra cotta, structural engineering, historic window rehabilitation and historic interior/exterior restoration work must be included in the architectural team. The consultants must document their expertise in the specified area and should have appropriate and capable personnel to conduct field investigations, develop detailed plans, specifications, schedules and cost estimates for the work. The architectural team members should have prior experience working with the Texas Historical Commission.

It is understood that any RFQ award associated with this project is for inspection and assessment of the specified elements only and production of plans and specifications to address those elements as part of the initially authorized scope of work. It is further understood that the implementation of the bidding and negotiation and construction phases of this project are still subject to funding and contract execution parameters.

Nothing in the RFQ award shall be deemed to obligate the County to pursue the construction portion of the project in any order or in any particular time line. All such decisions shall be within the sole discretion of the County. The architect selected for this project shall not begin work on any phase of the construction portion of the RFQ award without written authorization from the County.

SCOPE OF WORK

The scope of work for this project shall include the elements listed below.

1. Preparation of architectural condition assessment

2. Schematic Design/Physical Assessment

3. Design Development

4. Preliminary Construction Documents

5. Preparation of Final Construction Documents

6. Coordination with County and THC throughout the project

7. Full compliance of all plans and specifications will all applicable building code requirements, rules or regulations, including ADA, FEMA, windstorm guidelines, and the Secretary of the Interior’s Standards for Historic Properties

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

CONTENTS TO BE INCLUDED WITH RFQ SUBMISSION

Respondents to this RFQ are asked to provide the information listed below. Incomplete submissions may be deemed unresponsive.

1. Description and history of firm, including work with federal, state, and local entities

2. Understanding of the project

3. List of at least 5 historic property projects undertaken, with type of restoration or rehabilitation work implemented (at least 5)

4. List of client names, references, project dates, e-mail address and telephone numbers for references

5. Name and resume of lead project architect, including historic preservation experience

6. Names and resumes of key project consultants, including expertise in specified areas

7. Schedule of design process and project timeline

8. Description of firm’s familiarity with and use of the Secretary of Interior’s Standards for the Treatment of Historic Properties

9. Description of firm’s prior experience working with the Texas Historical Commission, including list of specific projects

10. Firm's financial statements for the last three years

STATEMENT OF QUALIFICATIONS

The Architectural firm shall provide a description of the history and background of the firm, identification of the services currently being provided to federal, state and local government entities, districts and other political subdivisions in Texas and other information relevant to the provision of the requested services:

1) General information about the firm

a) Name, address, and telephone number of the firm

b) History of the firm

c) List names and titles of employees of the firm who are directly responsible for services under the Proposal

d) Information pertaining to the firm’s compliance with licensing and other requirements

2) References: list of five (5) references to those listed in # 1 above.

3) Identify personnel to be assigned responsibility for administering the account (provide resume for the individual representative that the firm will assign to the account).

When preparing the RFQ please include the following:

1. Provision of certification documents to comply with Windstorm, FEMA, Building Code requirements, ADA guidelines, Texas Historical Commission and all applicable Rules or Regulations.

2. Development of a Conceptual Plan to fit within construction budget and for approval by Cameron County Commissioners’ Court.

3. Development of preliminary construction schematics including Survey, Topographic data, utility location and easements, and support amenities.

4. Development of final design plans for site improvements as listed on the scope of work

5. Development of Specifications and Contract Documents for Construction RFP’s.

6. Review of RFP’s, award recommendation to Cameron County or value engineering if RFPs are over budget.

7. Project coordination and contract administration and project manager during construction.

8. Assist in the preparation and submittal of all local, state, federal and program specific permit and/or authorizations.

CERTIFICATION OF ELIGIBILITY

In order for qualification statement(s) to be considered and evaluated a Responder must be eligible to work on Federal Government Aid Projects and State projects, and must be registered, or capable to be registered, to do business in the State of Texas. The Responder (including Sub Consultants) must certify they are currently not suspended, debarred, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal or State department or agency, including TxDOT as the State agency.

The Responder (first tier) and any Sub Consultants (lower tier) must complete the certification attached as Attachment F to the RFQ in order for their qualification statement to be considered for evaluation. In addition to the certification the County will further confirm through the Federal Government system of award management (SAM), and the Texas Comptroller, the representations made on certifications are accurate.

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

OPEN, PENDING, ONGOING, OR CLOSED LITIGATION

The County reserves the right to consider ineligible any Proposal that includes as a Prime or Sub Consultant, in which there is open, pending, ongoing, or closed litigation with said Consultant resulting in an unfavorable judgement against the County.

GENERAL GUIDELINES FOR PREPARATION OF THE SOQ’s

Architectural Responder(s)/teams interested in performing the professional architectural/engineering services are required to submit ORIGINAL and one (1) copy of the response to the RFQ in the following format, utilizing numbered tabs for each of the sections.

Letter of Transmittal from Authorized Consultant Representative

Table of Contents

Section 1: Executive Summary Section 2: Statement of Qualifications Section 4: Team Experience and Qualifications (Narrative) Section 5: Similar Past Projects and Performance Section 6: Project Approach (Narrative. Six (6) page limit) Section 7: Quality Management/ Quality Control Plan (Narrative. Two (2) page limit.)

Section 8: Required Forms (Ref. Check List on page 3)

The Proposal is limited to 8½ x 11inch pages, single sided, using 12 pitch font size.

The Proposal must be submitted with a single staple in the upper left-hand corner. No other binding will be accepted.

The RFQ’s response must include the following:

A. RFQ Number: 260102 (First page/RFQ cover page must be signed to avoid disqualification, also every page must include initials at the bottom of each page as well as to all required forms)

B. EXECUTIVE SUMMARY

Format and Content: Please included in your RFQ’s as part of your cover.

Executive Summary (2 pages max.)

Summary of RFQ as submitted

Introduction (2 pages max.)

Qualification Statement must include confirmation that the firm will comply with all of the provisions in this RFQ.

If exceptions will be made it should be so noted. Qualification Statement must be signed by a company officer empowered to bind the company. A participant's failure to include these items in their submittal may cause their qualification statement to be determined to be non-responsive and the submittal may be rejected. Include the following:

Firms Name, Address, Phone #, Contact Name, Phone #, Email address.

Understanding of the Project (1-page max.)

Applicants must provide a comprehensive narrative statement that illustrates their understanding of the requirements of the schedule.

Management Plan for the Project (1-page max.)

Applicants must provide a comprehensive narrative statement that sets out the management plan they intend to follow and illustrates how their plan will serve to accomplish the work and meet Cameron County's project schedule.

Experience and Qualifications (2 pages max.)

Provide list specific to the personnel assigned to accomplish the work called for in this RFQ; illustrate the lines of authority; designate the individual responsible and accountable for the completion of each component and deliverable of the RFQ.

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT Responder’s Initials: ________

Provide a narrative description of the organization of the project team.

Provide a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed and Title;

Evaluation Criteria (2 pages total max. for all criteria)

Explain your firm’s strengths/advantages as they pertain to each of the Evaluation Scoring criteria. Note each criteria separately with explanation for each.

PROPOSAL ANALYSIS AND EVALUATION

In determining the total system that is in the best interest of Cameron County, the following elements, among possible others including financial considerations, will be considered.

1. Respondent’s record of past experience.

2. Completeness and thoroughness of qualification statement. Include any additional information that your company can provide to enhance this service.

3.…