Event Summary - Public Art Publicist Search FY26 Type Request for Proposal

(G&S) Number RFP-730-UofH-3075

Organization UH Currency US Dollar Event Status Approved Work Group UofH Exported on 11/5/2025 Exported by Curtis Lewis Estimated Value - Payment Terms -

Custom Data Bid Information Business Unit UH-730 Project Manager Lisa Holdeman Please select the Type of Form Goods and Services Under $1M Who is the incumbent vendor, if applicable?

When does the current contract expire, if applicable?

Estimated Contract Start Date Projected Cost over the Life of this Contract including all possible extensions Is there a Revenue Component to this Project? Yes Revenue Amount Contract Term with renewal extensions included 3 years Is the Cost of this Request over 1 Million Dollars over the Life of this Contract, including all possible extensions? No

Will this contract require Board of Regents approval? No Board Approval Date What funds are being used? Local Are any federal funds being used? No Will this requirement be subject to the Contract Advisory Team (CAT) review? This is primarily used for Facilities projects.

No

Select the appropriate Team for which sourcing has to be done. Team C

Enter a 5 digit expense Account Code(s) that will be used for this contract 53857

Cost Center that will be used for this Contract. 2064/H0039/F3738/NA Division/College Univ Marketing & Comm Division Administration and Finance (Departments)

Brief Description of Scope of Work

The university is seeking an experienced art publicist – either an individual or a firm – to develop and execute a comprehensive global marketing and communications strategy for the launch of a new piece of public art, commissioned to honor the 2027 centennial of the University of Houston.

Additional Scope of work cont. (Optional) Email lkholdem@Central.UH.EDU Is a Pre-Proposal Meeting/Site Visit required for this solicitation? Yes

Will the meeting be in-person or teams?

Where will the location be?

For all IT projects, does this project relate to Hosted Services?

Program Manager will perform vendor reference checks? Yes Is the Project Manager (named above) aware of any information that was shared with a potential respondent in the past year that might give the respondent a competitive advantage in responding to the solicitation?

Yes

Is there a current contract in place for the RFP? Yes Who is the vendor?

What is the current contract end date?

Please explain if the current contract can be negotiated for extension on a short term basis rather than going through the RFP process? Add as much detail as possible?

If an extension is allowable, has the cost of the extension been discussed with the contractor?

What considerations have been made to determine alternate methods to procure the products/services that would be more conducive to the current financial situation of the University?

What discussions have taken place (possibly with the existing contractor) to determine alternate methods to procure the products/services that would be more conducive to the current financial situation of the University?

Bid and Evaluation Respond by Proxy Disallow Use Panel Questionnaire No Sealed Bid Yes Auto Score No

Cost Analysis No Alternate Items No Confidential Pricing Yes

Visibility and Communication Visible to Public Yes Enter a short description for this public event None Added

Commodity Codes None Added

Event Dates Time Zone CDT/CST - Central Standard Time (US/Central) Released - Open 11/5/2025 5:00 PM CST Close 11/26/2025 5:00 PM CST Sealed Until 11/26/2025 5:00 PM

Show Sealed Bid Open Date to Supplier Q&A Close 11/14/2025 12:00 AM CST

Event Users Event Creator

Curtis Lewis cjlewis7@CougarNet.UH.EDU

Event Owners

Curtis Lewis cjlewis7@CougarNet.UH.EDU

Eric Shen etshen@CougarNet.UH.EDU mailto:cjlewis7@CougarNet.UH.EDU mailto:cjlewis7@CougarNet.UH.EDU mailto:etshen@CougarNet.UH.EDU