ESBD_466018_1763582774357_Addendum 2 - RFQ 2026-Q03.pdf
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- Attached to
- RFQ 2026-Q03 Land Surveying Services Pool
- Solicitation number
- RFQ2026-Q03
- Issued by
- Hood County, Texas
About this file
This is an Addendum 2 to the Request for Qualifications (RFQ) 2026-Q03 issued by Hays County, Texas for the establishment of a Land Surveying Services Pool. The addendum modifies the original solicitation for qualified land surveying firms to provide professional services on an as-needed basis to county department directors, elected officials, and the Commissioners Court. Services include traditional land surveying, right-of-way surveys, grading plans, topographic surveys, property corner locates, GPS/GIS assignments, deed research, and flood plain determinations. Interested firms must possess a minimum of five years of land surveying experience and maintain current Texas registration and licensure. Proposals are due by 10:30 a.m. on December 4, 2025, submitted as one original and one digital copy. The evaluation criteria remain: Capacity to Perform (40 points), Project Management Philosophy (30 points), and Experience of the Company (30 points).
No specific contract award value or budget range is established in the procurement. Hays County anticipates selecting multiple vendors to create a comprehensive services pool, enabling flexible procurement of surveying services across various departments and projects. The solicitation does not establish a specific Historically Underutilized Businesses (HUB) participation goal, though the County encourages HUB involvement and will consider bidders' responsiveness to HUB practices. Participating firms must complete certification forms addressing boycott policies, debarment status, and compliance with state and federal requirements. Potential projects may involve federal, state, and local funding sources, necessitating vendor compliance with applicable regulatory requirements. The procurement allows for optional annual review and contract renewals, providing flexibility for ongoing service needs. Proposals may be submitted electronically or physically.
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Text version
ADDENDUM #2
RFQ 2026-Q03 Land Surveying Services Pool
HAYS COUNTY PURCHASING OFFICE
Stephanie Hunt, Purchasing Agent
712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666
512-393-2267 ● purchasing@hayscountytx.gov
November 19, 2025
Please find attached Addendum #2 to RFQ 2026-Q03 Land Surveying Services Pool.
All questions were answered by Hays County staff.
Attached to Addendum 2:
• Updated IFB/RFP/RFQ Submittal Checklist
Acknowledge receipt of this addendum by signing and returning this page with your proposal.
Signature
Company Name Date mailto:purchasing@hayscountytx.gov
I. IFB/RFP/RFQ Submittal Checklist
This checklist is provided for the Vendor’s convenience and identifies documents that MUST be submitted for the bid/proposal/statement of qualifications (SOQ) to be considered responsive, as well as the required forms requested by Hays County.
A COMPLETE SOLICITATION RESPONSE PACKAGE INCLUDES:
The following forms MUST be returned for the bid/proposal/SOQ to be considered responsive:
____ 1. Solicitation, Offer and Award Form completed and signed
____ 2. Vendor Reference Form
____ 3. Conflict of Interest Disclosure & Questionnaire
____ 4. Related Party Disclosure Form
____ 5. Any addenda applicable to this solicitation
Required Forms by Hays County in Order to Execute a Contract:
____ 1. Code of Ethics
____ 2. HUB Practices
____ 3. House Bill 89 Verification
____ 4. Iran, Sudan, and Foreign Terrorist Organization Certification (TGC 2252)
____ 5. Israel Boycott Certification (TGC 2271.002)
____ 6. Prohibition of Energy Company Boycott Certification (TGC 2274)
____ 7. Prohibition of Discrimination against Firearm Companies or Firearm Trade Org. Certification (TGC 2274.002)
____ 8. Debarment & Licensing Certification
____ 9. Vendor/Bidder’s Affirmation
____ 10. Federal Affirmations and Solicitation Acceptance
____ 11. System for Award Management (www.SAM.gov) Printout
Hays County will accept bids/proposals/SOQ, by the due date by one of the following methods:
____ 1. Electronic Submission of Bid Packet through BidNet Direct and one (1) hard copy delivered, within 24 hours of proposal due date, in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666
OR
____ 2. One (1) original bid packet and one (1) digital copy on a thumb drive in a sealed envelope with the Solicitation Number and Vendor’s Name on the outermost envelope, addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666 http://www.sam.gov/
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