ESBD_466014_1763582837748_Addendum 2 - RFQ 2026-Q06.pdf
PDF 177 KB Posted
- Solicitation number
- RFQ2026-Q06
- Issued by
- Hood County, Texas
About this file
This is Addendum #2 to RFQ 2026-Q06 issued by Hays County Purchasing Office for a Utility Coordination Services Pool. The addendum provides clarifications to questions submitted by prospective vendors and includes an updated Solicitation, Offer and Award Form submittal checklist. The RFQ seeks to establish a pre-qualified pool of professional services firms capable of providing utility coordination and engineering services for county infrastructure projects. Proposals are due by December 4, 2025, at 12:00 p.m. Central Time, with anticipated contract award scheduled for January/February 2026. Respondents must submit a Statement of Qualifications not exceeding 20 pages and demonstrate at least five years of experience in utility coordination, including capabilities in identifying utilities, evaluating conflicts, coordinating relocations, and designing relocated utility infrastructure. Evaluation criteria include Capacity to Perform (40 points), Project Management Philosophy (30 points), and Experience of the Company (30 points). The contract will support federally funded, state funded, and locally funded projects, with optional annual opening and review of the contractor pool.
Submissions must include required forms such as the Solicitation, Offer and Award Form, Vendor Reference Form, Conflict of Interest Disclosure, Related Party Disclosure Form, Code of Ethics, HUB Practices documentation, House Bill 89 Verification, Iran and Sudan Certification, Israel Boycott Certification, Energy Company Boycott Certification, Firearm Companies Discrimination Certification, Debarment and Licensing Certification, Vendor/Bidder's Affirmation, Federal Affirmations and Solicitation Acceptance, and a System for Award Management printout from www.SAM.gov. Vendors may submit electronically through BidNet Direct with one hard copy delivered within 24 hours, or submit one original bid packet and one digital copy on a thumb drive. Hays County strongly encourages participation from Historically Underutilized Businesses and is committed to equal opportunity for all qualified businesses. No specific budget amounts are detailed in the addendum, and no incumbent vendors are identified.
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ADDENDUM #2
RFQ 2026-Q06 Utility Coordination Services Pool
HAYS COUNTY PURCHASING OFFICE
Stephanie Hunt, Purchasing Agent
712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666
512-393-2267 ● purchasing@hayscountytx.gov
November 19, 2025
Please find attached Addendum #2 to RFQ 2026-Q06 Utility Coordination Services Pool. All questions were answered by Hays County staff.
Attached to Addendum 2:
• Updated IFB/RFP/RFQ Submittal Checklist
Acknowledge receipt of this addendum by signing and returning this page with your proposal.
Signature
Company Name Date mailto:purchasing@hayscountytx.gov
I. IFB/RFP/RFQ Submittal Checklist
This checklist is provided for the Vendor’s convenience and identifies documents that MUST be submitted for the bid/proposal/statement of qualifications (SOQ) to be considered responsive, as well as the required forms requested by Hays County.
A COMPLETE SOLICITATION RESPONSE PACKAGE INCLUDES:
The following forms MUST be returned for the bid/proposal/SOQ to be considered responsive:
____ 1. Solicitation, Offer and Award Form completed and signed
____ 2. Vendor Reference Form
____ 3. Conflict of Interest Disclosure & Questionnaire
____ 4. Related Party Disclosure Form
____ 5. Any addenda applicable to this solicitation
Required Forms by Hays County in Order to Execute a Contract:
____ 1. Code of Ethics
____ 2. HUB Practices
____ 3. House Bill 89 Verification
____ 4. Iran, Sudan, and Foreign Terrorist Organization Certification (TGC 2252)
____ 5. Israel Boycott Certification (TGC 2271.002)
____ 6. Prohibition of Energy Company Boycott Certification (TGC 2274)
____ 7. Prohibition of Discrimination against Firearm Companies or Firearm Trade Org. Certification (TGC 2274.002)
____ 8. Debarment & Licensing Certification
____ 9. Vendor/Bidder’s Affirmation
____ 10. Federal Affirmations and Solicitation Acceptance
____ 11. System for Award Management (www.SAM.gov) Printout
Hays County will accept bids/proposals/SOQ, by the due date by one of the following methods:
____ 1. Electronic Submission of Bid Packet through BidNet Direct and one (1) hard copy delivered, within 24 hours of proposal due date, in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666
OR
____ 2. One (1) original bid packet and one (1) digital copy on a thumb drive in a sealed envelope with the Solicitation Number and Vendor’s Name on the outermost envelope, addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666 http://www.sam.gov/
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