Summary of Invitation for Bids

This is an Invitation for Bids (IFB) issued by the Texas Department of Criminal Justice (TDCJ), Contracts and Procurement Department, for the procurement of a Condensate Return System. The solicitation number is IW233704, with an issue date of October 22, 2025, and a bid opening date of November 7, 2025, at 3:00 P.M. The purchaser is Carrie Ringo (936-437-3827). Bidders must submit one sealed bid containing five (5.0000) units of a Condensate Return System (Stock Number 820-38), specifically a DUPLEX model with a 52-foot maximum head and 14-gallon tank featuring a cast iron, 1/3 horsepower, single-phase motor manufactured by Hoffman (MFR# 160032). Delivery is required to the TDCJ Estelle Unit Maintenance facility located at 264 FM 3478, Huntsville, Texas 77320. Electronic submission is the preferred method, with bids to be sent to BIDS@TDCJ.TEXAS.GOV with the solicitation number in the subject line. Hard copy submissions are also accepted. The deadline for all questions concerning this solicitation is October 30, 2025, at 3:00 P.M. (CST), with answers to be posted as an amendment on October 31, 2025. Bids are requested to be firm for TDCJ acceptance for 30 days from the response date, and bidders should allow for delivery times as a factor in the award decision.

Pricing terms require bidders to quote freight prepaid and F.O.B. destination. Payment shall be made thirty calendar days after the later of either an uncontested invoice receipt date or the date services are completed. The TDCJ reserves the right to make awards based on low line item bid, low total of all items, or any other combination that will serve the best interest of the State and all bids at the sole discretion of the State. Bidder certifications are required regarding suspension, debarment, terrorism concerns, compliance with Government Codes and Public Information Act requirements, firearms discrimination prohibitions, and other statutory compliance matters. No substitutions are permitted without written approval from the TDCJ Contracts and Procurement Department. The contract terms and conditions, including sections regarding inspection and testing, award procedures, delivery requirements, maintenance direct deposit and substitute W-9 form submission, shipping and invoicing instructions, indemnification, vendor maintenance agreements, recycled products, material safety data sheets, and electronic and information resources accessibility standards, shall apply as specified in the standard TDCJ Terms and Conditions document.