ESBD_464211_1763055401792_Addendum 1_PM_2026 Street Rehab TOC Pkg 4.pdf
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- Solicitation number
- 152-10-2025-22
- Issued by
- Bexar County, Texas
About this file
This is Addendum 1 to the Invitation for Bid issued by the City of San Antonio Finance Department, Procurement Division for the 2026 Street Rehabilitation Task Order Contract Package 4 (ID No. 23-04184-04). The addendum modifies the original bidding timeline and provides clarifications from a pre-bid meeting held on October 30, 2025. The primary administrative change extends the bid opening date from Tuesday, November 25, 2025, to Tuesday, December 2, 2025. The project encompasses street rehabilitation work including hot mix asphaltic pavement placement (11,000 tons of Type D pavement and 26,500 tons of Type B pavement), water utility work (valve box adjustments, relocations, and replacements totaling approximately 70 work items), and sewer utility work (manhole adjustments, reconstructions, and cover replacements totaling approximately 250 work items). A non-mandatory pre-bid meeting was conducted via WebEx on October 30, 2025. Bidders must acknowledge receipt of this addendum in CivCast, the online bidding platform, as acknowledgement is a requirement for bid submission. The contract is structured as a unit price task order contract with estimated quantities for budgetary purposes, allowing the City to order all, some, or none of the specified work.
The addendum addresses key questions raised during the pre-bid meeting, including staging area logistics on small streets, bid bond documentation requirements, and project scheduling concerns. The City clarified that individual staging plans will be evaluated and agreed upon with the Project Management and Construction Management Team when on-site staging is not feasible. All bid bonds must include the Important Notice/Claims Information page. The City confirmed that multiple addenda are not anticipated for this project, as issues causing addenda on previous projects have been resolved. Additionally, the CivCast Bid Form has been revised and replaced with an updated document. The total project budget is estimated at $4,950,000.00, with funding distributed among the City of San Antonio ($4,750,000.00), SAWS Water ($70,000.00), SAWS Sewer ($120,000.00), and CPS Energy ($10,000.00). The project requires substantial completion within 240 calendar days and is subject to local preference programs, Small Business Economic Development Advocacy requirements, veteran-owned small business preferences, and prevailing wage compliance.
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| File | Type | Posted |
|---|---|---|
| ESBD_464211_1761147690030_010. IFB.TOC 10.2.2025.pdf |
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Text version
Finance Department, Procurement Division P.O. Box 839966 | San Antonio, Texas 78283-3966
ADDENDUM 1
SUBJECT: Formal Invitation for Bid – 2026 Street Rehabilitation Task Order Contract Package 4, (ID No.:
23-04184-04), Date of Issue: Wednesday, October 22, 2025; Scheduled to Close: Wednesday, November 25, 2025
FROM: Jaime E. Contreras, Procurement Manager
DATE: November 13, 2025
THIS NOTICE SHALL SERVE AS ADDENDUM NO. 1 –
TO THE ABOVE REFERENCED INVITATION FOR BIDS
This addendum is separated into sections for convenience; however, all Respondents, and other parties shall be responsible for reading the entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. These documents shall be attached to and become part of the Contract Documents for this project. The Respondent shall be required to acknowledge the receipt of this addendum.
1. The following changes and/or additions to the Contract Documents, via this addendum, shall apply to submittals made for and to the execution of the various parts of the work affected thereby.
2. Careful note of the addendum shall be taken by all interested parties and all trades affected shall be fully advised in their performance of the work involved.
3. This Addendum is hereby made part of the project requirements and contract documents for the above reference project. Ensure to acknowledge this Addendum in Civcast when downloading this Addendum.
Acknowledgement of this Addendum is a requirement in order to submit bid in Civcast. This addendum consists of the items and their associated attachments as listed below:
THE ABOVE-MENTIONED INVITATION FOR BIDS IS HEREBY AMENDED AS FOLLOWS:
ADMINISTRATIVE CHANGES TO SOLICATION DOCUMENTS
1. Invitation For Bids – Bid Opening Date
a. Current: Tuesday, November 25, 2025
b. Revised: Tuesday, December 2, 2025
QUESTIONS SUBMITTED IN ACCORDANCE WITH THE
040 STANDARD INSTRUCTIONS TO BIDDER/RESPONDENT PRE-BID MEETING:
Finance Department, Procurement Division P.O. Box 839966 | San Antonio, Texas 78283-3966
On Thursday, October 30, 2025, the City of San Antonio hosted a Pre-Bid Meeting to provide information and clarification for the 2026 Street Rehabilitation Task Order Contract Package 4 project. Below is a list of questions that were asked at the pre-bid meeting. The City’s official response to questions asked is as follows:
Question 1: Regarding the staging area, how do we stage on small streets?
Response: When staging within project limits is not possible, an individual staging plan will be evaluated and agreed to with the Project Management and Construction Management Team prior to construction.
Question 2: Is the Important Notice/Claims Information page required to be included with the bid bond document?
Response: Yes, the Important Notice/Claims Information page needs to be included as a part of the bid bond document, as the bid bond doesn’t have the contact/claims information elsewhere if it is needed.
Question 3: Is there a reason why the Bid Opening was scheduled the week of Thanksgiving?
Response: In the interest of maximizing the number of bid responses, the Bid Opening date has been changed as specified in this Addendum 1.
Question 4: Do you anticipate a lot of addenda like other recent projects?
Response: No, the issues related to multiple addenda for several other projects have been resolved and are not expected to affect this project.
QUESTIONS SUBMITTED IN ACCORDANCE WITH THE
040 STANDARD INSTRUCTIONS TO BIDDER/RESPONDENT:
QUESTIONS SUBMITTED ON CIVCAST
No questions asked on CivCast.
REVISIONS TO CONSULTANT’S DOCUMENTS (SPECIFICATIONS, PLANS, ETC.)
1. The CivCast Bid Form has been removed and replaced with the document attached herein. The revised items are as follows:
Jaime E. Contreras Procurement Manager Finance Department - Procurement Division
SECTION TITLE ITEM NO. DESCRIPTION UNIT REV. QTY
COSA 205.4A HOT MIX ASPHALTIC PAVEMENT, TYPE D (2" THICK) (PG 64-22) TON 11,000
COSA 230.3A REPLACING BASE & PVMT WITH TYPE B PVMT (4" - 8" COMPACTED DEPTH) (PG 64-22) TON 26,500
SAWS WATER 826 ADJUSTING EXISTING VALVE BOXES EA 160
SAWS WATER 826-A VALVE BOX LOCATE AND ADJUSTMENT EA 20
SAWS WATER 828 VALVE BOX AND COVER EA 20
SAWS WATER 833 EXISTING METER & METER BOX RELOCATION EA 10
SAWS WATER 833A ADJUSTING EXISTING METER BOX EA 10
SAWS WATER 833B NEW PLASTIC METER BOX EA 10
SAWS WATER 833C NEW #2 CAST IRON METER BOX EA 10
SAWS SEWER 851 ADJUSTING EXISTING MANHOLES EA 240
SAWS SEWER 851-A MANHOLE LOCATE AND ADJUSTMENT EA 4
SAWS SEWER 852 MANHOLE RING AND COVER EA 4
SAWS SEWER 854A ADJUST EXISTING SEWER CLEANOUT EA 4
SAWS SEWER 855 MANHOLE RECONSTRUCTION EA 2
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