ESBD_463707_1761083930789_4. Submission Instructions - 721-26017.pdf

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Section 4 Technical Proposal Information – Respondent Questionnaire (Q-

13MS)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Supplementary Proposal Materials (Optional)

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Section 2 Price Schedule and Supporting Documentation

File Type: PDF (.pdf) Multiple Required

UFCU Disch-Falk Field (DFF) BidTable (BT-

47EZ)

BidTable:

Datatable N/A Required

You will need to complete the BidTable online in the browser.

The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Appendix One Execution of Offer

File Type: PDF (.pdf) Multiple Required

If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Respondent Acknowledgemen Data Type: N/A Required t – Appendix Three Electronic

HUB

Subcontracting Plan Submission via B2Gnow

Yes/No

Respondent Acknowledgemen t – Compliance with Appendix Seven Certificate of Interested Parties (Form 1295)

Data Type:

Yes/No N/A Required

The Respondent hereby acknowledges receipt of all addenda issued pertaining to the referenced Request for Proposal (RFP).

Data Type:

Yes/No N/A Required

Respondent Company Information Questionnaire (Q-

34EV)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 51582

Sprinkler Systems, Lawn and Turf, Including Parts and Accessories

NIGP 79002

Athletic Field Compositions, Baseball Infields, etc.

NIGP 80518

Athletic Field Groomers and Equipment, Artificial Turf

NIGP 90917

Athletic Facility Maintenance and Repair

NIGP 36090 Turf, Artificial, Indoor and Outdoor

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/203242.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/203242

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Nov 19, 2025 1:30 PM CST.

The Question period for this opportunity starts Oct 21, 2025 5:00 PM CDT. The Question period for this opportunity ends Oct 31, 2025 5:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 19, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support