ESBD_458413_1759519814771_5_Mandatory Price Sheet 946M1 Merchant Card.xlsx

XLSX spreadsheet 42 KB Posted Oct 3, 2025

Attached to: Merchant Card Services
Solicitation number: 304T-26-946M1
Issued by: Texas

About this file

Written by GovTribe AI · Oct 6, 2025

This document is a Mandatory Price Sheet for a Merchant Card Services Request for Proposal (RFP No. 304T-26-946M1) issued by the Texas Comptroller of Public Accounts Statewide Procurement Division. The RFP covers merchant card processing services for multiple state agencies, including the Secretary of State, Railroad Commission of Texas, Parks and Wildlife Department, Texas Department of Transportation, and various other state entities. The solicitation requires vendors to provide detailed pricing for processing fees, transaction fees, and equipment pricing, with a focus on 100% tokenization and payment optimization. The document includes historical transaction data from fiscal years 2016-2024, showing transaction volumes and total dollar amounts for participating agencies.

The pricing grid allows vendors to propose volume-based fees, transaction fees, and equipment pricing, with specific instructions to pass through interchange fees, dues, and assessments without markup. The current equipment environment includes 425 total payment devices, predominantly Clover (Station, Mini, Flex) and INGENICO models, with agencies using various terminal types and connection methods. Key pricing requirements include no early termination fees, and vendors must provide transparent fee structures for authorization, batch settlement, tokenization, and various processing methods. The historical transaction data reveals significant variation in transaction volumes across agencies, with the Texas Department of Transportation showing the highest volumes, ranging from approximately 8-9 million transactions annually between FY16-FY18.

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Other files

File	Type	Posted
ESBD_458413_1763155275465_Addendum # 1 with Q&A and Exhibits.pdf	PDF	Dec 16, 2025
ESBD_458413_1759519816601_4_Attachment F 946M1 Merchant Card.xlsx	XLSX spreadsheet	Oct 3, 2025
ESBD_458413_1759519818233_1_Part A 946M1 Merchant Card.pdf	PDF	Oct 3, 2025
ESBD_458413_1759519819773_2_Part B 946M1 Merchant Card.pdf	PDF	Oct 3, 2025
ESBD_458413_1759519821233_3_Attachments A-E 946M1 Merchant Card.pdf	PDF	Oct 3, 2025

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Instructions

Texas Comptroller of Public Accounts

Statewide Procurement Division

RFP No. 304T-26-946M1 Merchant Card Services

Pricing Grid Instructions

Company Name

Tab	Descriptions/Instructions
1.1 - Processing Fees	Utilize this section to propose your company's processing fees. Additional spaces have been provided to allow for any proposed fees not already listed.

Note: The awarded vendor(s) will not be allowed to charge for any fees that are not identified on this page.

1.2 Equipment Pricing	Using the price grid, fill in the required fields for equipment listed and a percentage off of list price for other equipment.
2 Customer Historical Usage	This tab provides vendors with individual customer usage.

Informational only, no response needed.

3 Equipment/Software Currently Being Used This tab provides vendors with equipment/software individual state agencies are currently using.

Informational only, no response needed.

Please Use the following tabs to complete your pricing proposal. Below you will find a brief Description of each tab. The cells highlighted in orange permit data entry. Please DO NOT make changes to any other cells. Any such modifications may result in the disqualification of a price proposal at the sole discretion of the RFP evaluation team.

1.1 - Processing Fees

Texas Comptroller of Public Accounts

Statewide Procurement Division

RFP No. 304T-26-946M1 Merchant Card Services

1.1 - Processing Fees

Volume-Based Fees
	Use the grids below to propose your pricing for fees. Cells shaded in orange allow Respondents to submit their pricing proposals. Please DO NOT add, delete, or modify any other cells. Doing so may subject your proposal to disqualification at the sole discretion of the evaluation team.

Description	% of Dollar Volume Fee	Per Transaction Fee	Note:
Discount rate			• Respondent shall pass through all interchange fees, dues, and assessments (association fees) for all providers WITHOUT MARKUP.

• 100% tokenization and payment optimization is required.

• Early termination fees are not acceptable.

Authorization Fee

Transaction Fee

Non-bankcard Authorization fee

Transaction-Based Fees
	Description	Per Transaction Fee
	Batch Authorization

Daniel Kinsey: Daniel Kinsey:

Batch settlement verification and approval CV Gateway Token Daniel Kinsey: Daniel Kinsey:

Transaction tokenization Debit Base Daniel Kinsey: Daniel Kinsey:

Debit enablement Dial Communication Daniel Kinsey: Daniel Kinsey:

Processing over phone line (dial connection on terminal) ECS Authorization Declined Daniel Kinsey: Daniel Kinsey:

Electronic check declined Electronic WATS Dialing Daniel Kinsey: Daniel Kinsey:

Authorization fee IP Communication Daniel Kinsey: Daniel Kinsey:

Processing over internet (IP connection on terminal) Unknown Authorization Daniel Kinsey: Daniel Kinsey:

Invalid auth code VisaNet Electronic Local/SL Daniel Kinsey: Daniel Kinsey:

TSYS network fee VisaNet Electronic WATS Daniel Kinsey: Daniel Kinsey:

TSYS network fee Vital Electronic Commerce/IP Daniel Kinsey: Daniel Kinsey:

Vital Point of Sale through TSYS (VisaNet) Voice Authorization Operator Assisted Daniel Kinsey: Daniel Kinsey:

Used callcenter agent for card authorization Voice Authorization Referral Daniel Kinsey: Daniel Kinsey:

Contacted customer bank for transaction verification Voice Authorization Daniel Kinsey: Daniel Kinsey:

Card processed over 1-800 IVR; not terminal

Other Processing Fees
	Description and fee structure	% of Dollar Volume Fee	Per Transaction Fee
	CHARGEBACK FEE
	GATEWAY FEES
	INTERCHANGE FEES
	ASSESSMENT FEES
	ELAVON FEES
	ACH Reject Fees
	Address Verification
	eCheck Transaction fee
	Wireless terminal fee
	Adjustment Authorization Fees
	Adjustment Discount Fees
	Adjustment Equipment Fees
	Adjustment Equipment Lease
	Adjustment Equipment Swap Fees
	Adjustment Funding Adjustment (BS)
	Adjustment Merchant Supplies
	Adjustment Other Fees
	Adjustment PCI Fees
	Adjustment Shipping
	Adjustments

1.2 - Equipment Pricing

Texas Comptroller of Public Accounts

Statewide Procurement Division

RFP No. 304T-26-946M1 Merchant Card Services

1.2 - Equipment Price Grid

		Proposed Brand/Model #	Warranty information	ARO	Price
FOB customer location	Rental / Lease Billing Frequency
		Example: INGENICO ICT250	one year free replacement	10 days	$3.00	monthly

For Additional Equipment:

Provide your percentage discount off list price:

Use the grids below to propose your pricing for equipment. Please also be sure to provide a % discount off of List for all items in your companies catalog. Cells shaded in orange allow Respondents to submit their pricing proposals. Please DO NOT add, delete, or modify any other cells. Doing so may subject your proposal to disqualification at the sole discretion of the evaluation team.

2 - Historic Transaction Data

Texas Comptroller of Public Accounts

Statewide Procurement Division

RFP No. 304T-26-946M1 Merchant Card Services

2 - Historical Dollar Data

Customer	Total $ FY22	Transactions FY22	Customer	Total $ FY23	Transactions FY23	Customer	Total $ FY24	Transactions FY24
Secretary of State	$ 125,958,662	366	Secretary of State	$ 121,783,488	364	Secretary of State	$ 122,246,911	364
Railroad Commission of Texas	$ 4,451,492	354	Railroad Commission of Texas	$ 4,829,430	359	Railroad Commission of Texas	$ 5,194,619	394
Parks and Wildlife Department	$ 1,417,579	1,479	Texas Departement of Transportation	$ 1,439,485	916	Texas Departement of Transportation	$ 1,296,889	945
Texas Departement of Transportation	$ 1,378,002	682	Parks and Wildlife Department	$ 1,179,221	1,417	Texas Facilities Commission	$ 1,031,057	372
Texas Facilities Commission	$ 878,263	273	Texas Facilities Commission	$ 1,027,849	303	Texas Historical Commission	$ 849,771	5,243
Texas Historical Commission	$ 722,796	4,030	Texas Historical Commission	$ 779,921	4,365	Parks and Wildlife Department	$ 837,552	978
Texas Racing Commission	$ 440,136	552	Texas Racing Commission	$ 521,022	562	Texas Racing Commission	$ 535,990	588
Health & Human Services Commission	$ 327,060	1,933	Health & Human Services Commission	$ 413,070	2,365	Health & Human Services Commission	$ 520,951	2,778
Texas Military Department	$ 158,035	153	Texas Military Department	$ 171,990	129	Texas Military Department	$ 174,200	141
Texas Departement of Criminal Justice	$ 30,535	44	Texas Departement of Criminal Justice	$ 26,107	62	Texas Departement of Criminal Justice	$ 74,989	64
Texas Water Development Board	$ 10,227	89	Texas Water Development Board	$ 5,151	70	Texas Ethics Commission	$ 51,759	64
State Law Library	$ 6,652	178	State Law Library	$ 4,744	194	Department of Public Safety	$ 11,250	72
Public Utility Commission of Texas	$ 4,539	43	Public Utility Commission of Texas	$ 4,516	73	State Law Library	$ 6,110	192
			Texas Ethics Commission		2	Texas Water Development Board	$ 4,303	49
						Public Utility Commission of Texas	$ 3,250	69

$ 135,783,979 10,176 $ 132,185,993 11,181 $ 132,839,601 12,313

Customer	Total $ FY16	Transactions FY16	Customer	Total $ FY17	Transactions FY17	Customer	Total $ FY18	Transactions FY18
STATE OF TX DOT601	$ 281,865,170	8,301,322	STATE OF TX DOT601	$ 321,118,941	9,039,637	STATE OF TX DOT601	$ 342,057,845	9,770,101
TX SEC OF STATE307	$ 58,229,820	744,365	TX SEC OF STATE307	$ 64,195,842	825,084	TX SEC OF STATE307	$ 70,501,130	866,830
CITY OF GEORGETOWNM2461	$ 50,105,995	217,339	CITY OF GEORGETOWNM2461	$ 56,181,398	243,073	COLLIN COLLEGE	$ 32,167,463	112,982
COLLIN COLLEGE	$ 32,238,348	157,841	COLLIN COLLEGE	$ 32,455,117	158,934	CITY OF GEORGETOWNM2461	$ 53,282,491	236,865
TEXAS PARKS WILDLIFE802	$ 28,951,887	813,916	TEXAS PARKS WILDLIFE802	$ 29,869,271	851,666	TEXAS PARKS WILDLIFE802	$ 27,492,485	788,397
EL PASO COMMUNITY COLLEGE TX	$ 18,429,752	87,376	EL PASO COMMUNITY COLLEGE TX	$ 18,878,892	84,866	EL PASO COMMUNITY COLLEGE TX	$ 10,349,677	32,818
CITY OF LONGVIEW TX	$ 10,779,266	89,369	CITY OF LONGVIEW TX	$ 11,207,920	99,088	CITY OF LONGVIEW TX	$ 11,500,272	106,118
TX PRESERVATION809	$ 7,382,884	344,380	FARMERS BRANCHM0572	$ 8,534,019	51,933	FARMERS BRANCHM0572	$ 9,132,940	53,849
FARMERS BRANCHM0572	$ 7,258,729	47,200	TX PRESERVATION809	$ 8,129,279	396,603	CITY OF ARLINGTON TX	$ 7,340,875	70,564
TEXAS DEPT MOTOR VEHICLES608	$ 5,222,106	11,184	CITY OF ARLINGTON TX	$ 7,236,313	58,369	TX PRESERVATION809	$ 7,430,154	357,918
TEXAS RAILROAD COMM455	$ 4,536,039	8,722	TEXAS RAILROAD COMM455	$ 4,966,730	8,729	TEXAS RAILROAD COMM455	$ 5,748,355	9,517
GRAYSON COLLEGEJ0910	$ 2,082,236	17,549	GALVESTON COUNT	$ 2,419,848	27,444	GALVESTON COUNT	$ 949,123	20,552
CITY OF ARLINGTON TX	$ 1,486,015	12,564	CISCO COLLEGE	$ 2,149,605	5,153	CISCO COLLEGE	$ 2,133,604	5,043
TX DEPT PUBLIC SAFETY405	$ 1,278,726	2,443	TEXAS DEPT MOTOR VEHICLES608	$ 1,930,030	4,786	TX DEPT PUBLIC SAFETY405	$ 1,950,628	2,577
TX HISTORICAL COMMISSION808	$ 1,062,631	35,067	TX DEPT PUBLIC SAFETY405	$ 1,727,694	2,963	GRAYSON COLLEGEJ0910	$ 1,369,975	9,744
CISCO COLLEGE	$ 659,787	1,922	GRAYSON COLLEGEJ0910	$ 1,658,333	19,265	TEXAS DEPT MOTOR VEHICLES608	$ 880,235	3,147
TX FACILITIES COMM303	$ 516,068	9,931	TX HISTORICAL COMMISSION808	$ 825,108	25,270	CITY OF LEWISVILLE TX	$ 484,827	12,331
CITY OF LEWISVILLE TX	$ 508,449	11,946	CITY OF LEWISVILLE TX	$ 600,776	12,129	TX FACILITIES COMM303	$ 487,368	10,519
TEXAS MILITARY DEPARTMENT401	$ 484,321	5,143	CITY OF ARLINGTON CONVENTION CTR	$ 512,812	7,077	CITY OF ARLINGTON CONVENTION CTR	$ 508,125	8,557
TX DEPT OF INS454	$ 393,443	1,041	TEXAS MILITARY DEPARTMENT401	$ 489,146	4,094	TEXAS MILITARY DEPARTMENT401	$ 460,107	4,063
TX RACING COMMISSION476	$ 379,635	3,551	TX FACILITIES COMM303	$ 440,857	9,402	TX HISTORICAL COMMISSION808	$ 359,191	8,496
GALVESTON COUNT	$ 119,233	1,815	TX RACING COMMISSION476	$ 394,075	3,642	TEXAS DADS539	$ 366,302	68,008
CITY OF ARLINGTON CONVENTION CTR	$ 97,664	539	TEXAS DADS539	$ 285,828	51,299	TX RACING COMMISSION476	$ 382,870	3,527
TEXAS DADS539	$ 84,314	11,719	MAVERICK COUNTY HOSP DSTRCT	$ 134,290	2,027	MAVERICK COUNTY HOSP DSTRCT	$ 158,702	2,414
TX CRIMINAL JUSTICE696	$ 59,376	60	TX WATER BOARD580	$ 43,102	482	TX WATER BOARD580	$ 30,064	317
MAVERICK COUNTY HOSP DSTRCT	$ 58,496	855	TX CRIMINAL JUSTICE696	$ 37,052	53	TX CRIMINAL JUSTICE696	$ 31,417	41
TX WATER BOARD580	$ 47,563	628	TX SCHOOL FOR THE BLIND771	$ 34,150	206	TX SCHOOL FOR THE BLIND771	$ 26,011	145
TX SCHOOL FOR THE BLIND771	$ 34,841	216	TEXAS LAND OFFICE305	$ 10,385	77	TEXAS ETHICS COMMISSION356	$ - 0	- 0
TEXAS LAND OFFICE305	$ 26,407	150	TEXAS UTILITY COMM473	$ 6,489	80	TEXAS LAND OFFICE305	$ 17,170	110
TEXAS ETHICS COMMISSION356	$ 8,161	43	TEXAS LAW LIBRARY243	$ 6,081	332	TEXAS LAW LIBRARY243	$ 6,573	396
TEXAS LAW LIBRARY243	$ 6,052	348	TEXAS ETHICS COMMISSION356	$ 2,207	47	TEXAS UTILITY COMM473	$ 6,880	47
TEXAS UTILITY COMM473	$ 4,119	75

$ 514,397,531 10,940,619 $ 576,481,588 11,993,810 $ 587,612,857 12,565,993

State of Texas - Comptroller's Office Merchant Credit Card Services

3 - Current Equipment

Texas Comptroller of Public Accounts

Statewide Procurement Division

RFP No. 304T-26-946M1 Merchant Card Services

3 - Equipment/Software used by participating agencies

The grid below identifies Equipment / Softtware used by participating agencies as of 09/2024. The list is considered to be reasonably accurate although not all data may have been captured. The information may change at any time as agencies upgrade or expand services.

Equipment/Software Type	Quantity
Clover Station	64
Clover Mini	16
Clover Flex	15
FD 150	60
INGENICO 3000	139
INGENICO Shred Key	112
Website	6
3rd Party	13
Total	425
Data is not available on if the equipment is owned or leased.

File details come from the government source that posted it. Updated Oct 6, 2025.