ESBD_453813_1757951786394_Attachment B - POS Software and Services - Pricing Forms (1).xlsx

XLSX spreadsheet 70 KB Posted

Attached to
Point of Sale Software and Services
Solicitation number
RFP2025-047
Issued by
Mclennan County, Wichita Falls City, Texas

About this file

This is a pricing form spreadsheet for the Clark Regional Wastewater District's ERP System Selection and Implementation project, focused on Point-of-Sale (POS) software and services across three primary scopes: General, Concessions, and Golf Point-of-Sale. The document is a comprehensive Excel-based pricing template requiring vendors to provide detailed information about software components, licensing, implementation costs, training, subscription/license costs, data conversion services, integrations, modifications, and optional services. The spreadsheet is structured to capture both one-time and ongoing annual costs across multiple years, with sections for different operational areas and specific system requirements.

The pricing form appears to be designed for a competitive bidding process, with instructions for vendors to complete specific tabs including Proposed Scope, Software Information, Data Conversion Services, Integrations, Modifications, Other Services, and Optional offerings. Currently, most sections are marked as "No Bid" or contain placeholder text requiring vendor input. The document seeks pricing for converting data from existing systems like RecTrac and Shopify, integrating with systems such as Blackbaud Altru, Outlook, and Tyler EERP (Munis), and potentially developing custom interfaces and modifications. The pricing structure allows vendors to detail hourly rates, estimated hours, and both one-time and recurring costs for various implementation and support services across a potential 10-year contract period.

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Submitter Checklist

1. Pricing Form LegendHide Required/Optional Fields
All black cells requiredAll yellow cells optional and can be modifiedAll other cells are locked
2. Enter Basic Vendor Information
Enter Vendor Name in cell D6Enter Bidder Name
3. Complete the following Pricing Tabs
Tab NameInstructions
Proposal SummaryNo data entry is required in the Proposal Summary. Comments are optional.
Proposed ScopePlease complete the black cells with whether the module is proposed, optional, or not bid. Cells default to no bid--update as applicable.
Software InformationPlease complete the black cells with information regarding the software components proposed. Software Component Name should be the name of the module or suite of modules that the software is sold as. Include all software required to fulfill the scope including system modules/bundles, integration platform/API/middleware (if applicable), etc.

Any discounts or adjustments to costs should be included in line item pricing. You may use comments to explain any discounts or adjustments applied.

Travel expenses should be entered as their own line item, if applicable.

Data Conversion ServicesPlease complete the Conversion Code, Estimated Hours, and Hourly Rate to perform the following Data Conversion Services.
IntegrationsPlease complete the Estimated Hours and Hourly Rate to develop the following Integrations. Please include any other additional integrations recommended. The comments field should list any additional info or 'No Bid' in the Comments column.
ModificationsPlease list Estimated Hours and Hourly Rate to provide costs for Modifications identified in the Requirements spreadsheet. The requirement number should be noted.
Other Implementation ServicesPlease provide costs for Other Services in this tab by including the Estimated Hours and Hourly Rate for services. These services are not tied to a specific module/software component listed in the software information tab. Examples may include project management, change management, post-implementation support services, custom report development, etc. Vendors may define additional items as desired.

If there is an on-going cost for the service, use the annual cost columns to specify the cost for each year.

Optional Please list Optional Software, Hardware or Services within this tab, including Quantity and Rate as applicable. Specify the type of Optional item under Type.

Proposal Summary

Proposal SummaryNo data entry is required in the Proposal Summary. Comments are optional.
Cost CategoryOne-Time
CostOngoing
Annual CostComments
General Point-of-Sale
Software (ongoing cost displayed is average of all years)N/A$0
Implementation Cost$0N/A
Training Services$0N/A
Data Conversion Services$0N/A
Integrations$0N/A
Modifications$0N/A
Other Services (ongoing cost displayed is average of all years)$0$0
Subtotal: General Point-of-Sale$0$0
Concessions Point-of-Sale
Software (ongoing cost displayed is average of all years)N/A$0
Implementation Cost$0N/A
Training Services$0N/A
Data Conversion Services$0N/A
Integrations$0N/A
Modifications$0N/A
Other Services (ongoing cost displayed is average of all years)$0$0
Subtotal: Concessions Point-of-Sale$0$0
Golf Point-of-Sale
Software (ongoing cost displayed is average of all years)N/A$0
Implementation Cost$0N/A
Training Services$0N/A
Data Conversion Services$0N/A
Integrations$0N/A
Modifications$0N/A
Other Services (ongoing cost displayed is average of all years)$0$0
Subtotal: Golf Point-of-Sale$0$0
Grand total$0$0
Optional Software, Hardware and ServicesOne-Time
CostOngoing
Annual CostComments
Optional Cost Total (General Point-of-Sale) (ongoing cost displayed is average of all years)$0$0
Optional Cost Total (Concessions Point-of-Sale) (ongoing cost displayed is average of all years)$0$0
Optional Cost Total (Golf Point-of-Sale) (ongoing cost displayed is average of all years)$0$0
Grand Total$0$0

&"-,Bold"Clark Regional Wastewater District - ERP System Selection and Implementation Attachment B - Pricing Forms &"-,Italic" &A

Proposed Scope

Module InformationPlease complete the black cells with whether the module is proposed, optional, or not bid. Cells default to no bid--update as applicable.
ScopeComments
General Point-of-Sale
Core point of saleNo Bid
General and technicalNo Bid
Activity managementNo Bid
Admissions and ticketingNo Bid
Customer managementNo Bid
Donation managementNo Bid
Facility managementNo Bid
League managementNo Bid
Merchandise and inventoryNo Bid
Passes and membershipsNo Bid
Concessions Point-of-Sale
Core point of saleNo Bid
General and technicalNo Bid
ConcessionsNo Bid
Golf Point-of-Sale
Core point of saleNo Bid
General and technicalNo Bid
GolfNo Bid

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Software Information

Software Information Please complete the black cells with information regarding the software components proposed. Software Component Name should be the name of the module or suite of modules that the software is sold as. Include all software required to fulfill the scope including system modules/bundles, integration platform/API/middleware (if applicable), etc. Any discounts or adjustments to costs should be included in line item pricing. You may use comments to explain any discounts or adjustments applied.

Travel expenses should be entered as their own line item, if applicable.

Vendor NameScopeSoftware Component NameVersionLicensing Measure (e.g. Users, FTEs)# of Licensed (e.g. 1,000)License Type
(select from dropdown menu)Implementation CostTraining CostTraining MethodYear 1 Subscription/License CostYear 2 Subscription/License CostYear 3 Subscription/License CostYear 4 Subscription/License CostYear 5 Subscription/License CostYear 6 Subscription/License CostYear 7 Subscription/License CostYear 8 Subscription/License CostYear 9 Subscription/License CostYear 10 Subscription/License CostComments
VendorGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabCore
ERROR:#REF!Subtotal: General Point-of-Sale$0$0$0$0$0$0$0$0$0$0$0$0
ERROR:#REF!Concessions Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale
ERROR:#REF!Subtotal: Concessions Point-of-Sale$0$0$0$0$0$0$0$0$0$0$0$0
ERROR:#REF!Golf Point-of-Sale
ERROR:#REF!Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale
ERROR:#REF!Subtotal: Golf Point-of-Sale$0$0$0$0$0$0$0$0$0$0$0$0
Grand total$0$0$0$0$0$0$0$0$0$0$0$0

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Data Conversion Services

Data Conversion ServicesData Conversion ServicesPlease complete the Conversion Code, Estimated Hours, and Hourly Rate to perform the following Data Conversion Services.
Vendor NameScopeNumberAreaSource SystemData DescriptionConversion Code1Estimated
HoursHourly
RateOne-Time
CostComments
General Point-of-Sale
Enter Bidder Name on Bidder Checklist TabCore1AllRecTracAll sales data broken down by revenue type and department$0
Enter Bidder Name on Bidder Checklist TabCore2Parks and Recreation, Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Golf, Waco Mammoth National Monument, Tourism, Waco-McLennan County LibraryRecTracBilling history$0
Enter Bidder Name on Bidder Checklist TabCore3Parks and Recreation, Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Golf, Waco Mammoth National Monument, Tourism, Waco-McLennan County LibraryRecTracPayment history$0
Enter Bidder Name on Bidder Checklist TabCore4Parks and RecreationRecTracCustomer master records, including any hierarchies$0
Enter Bidder Name on Bidder Checklist TabCore5Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Golf, Waco Mammoth National Monument, TourismRecTracInventory item master data (e.g., descriptions, unit cost, sale price, barcode ID)$0
Enter Bidder Name on Bidder Checklist TabCore6Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Waco Mammoth National Monument, TourismShopifyInventory item master data (e.g., descriptions, unit cost, sale price)$0
Enter Bidder Name on Bidder Checklist TabCore7Parks and Recreation, Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Golf, Waco Mammoth National Monument, Tourism, Waco-McLennan County LibraryRecTracHistory of payment data including payment amounts for specific accounts, check numbers or reference numbers,payment type codes, user IDs, batch numbers, batch types, etc.$0
Enter Bidder Name on Bidder Checklist TabCore8Cameron Park Zoo, Texas Ranger Hall of Fame & Museum, Waco Mammoth National MonumentRecTracAdmissions data including revenue type rollup$0
Enter Bidder Name on Bidder Checklist TabCore9Parks and RecreationRecTracFacility master data including room sizes, characteristics, rollups (i.e., associations between rooms/fields and facility), addresses, activities$0
Enter Bidder Name on Bidder Checklist TabCore10Parks and RecreationRecTracAll sales data broken down by revenue type and department$0
Subtotal: General Point-of-Sale0$0
Concessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded11Cameron Park ZooRecTracAll sales data broken down by revenue type and department$0
Subtotal: Concessions Point-of-Sale0$0
Golf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded12GolfRecTracPrevious tee-time data for cancellations and reservations$0
Enter Bidder Name on Bidder Checklist TabExpanded13GolfRecTracMembership information$0
Subtotal: Golf Point-of-Sale0$0
Grand Total0$0
1Data Conversion Codes
AUtilize/refine existing conversion tools/scripts
BDevelop new conversion scripts
CAutomated conversion not realistic/appropriate: Manual conversion is targeted
DOther data conversion approach, please briefly describe in ‘Comments’ column
ENot enough information/Need clarification/Item should be addressed during implementation

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Modifications

ModificationsModificationsPlease list Estimated Hours and Hourly Rate to provide costs for Modifications identified in the Requirements spreadsheet. The requirement number should be noted.
Vendor NameScopeSpecification #DescriptionEstimated
HoursHourly
RateOne-Time
CostComments
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Enter Bidder Name on Bidder Checklist Tab$0
Grand total0$0

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Integrations

IntegrationsPlease complete the Estimated Hours and Hourly Rate to develop the following Integrations. Please include any other additional integrations recommended. The comments field should list any additional info or 'No Bid' in the Comments column.
Vendor NameScope#Data Flow
DescriptionSystemBatch or Real TimeInterface Type Proposed (API, Form-based, etc.)Estimated
HoursHourly
RateOne-Time
CostComments
General Point-of-Sale
Enter Bidder Name on Bidder Checklist TabCore1Bidirectional interface desired:

Inbound: The POS should receive membership and donor demographic information.

Outbound: Altru should receive customer information.Blackbaud Altru$0
Enter Bidder Name on Bidder Checklist TabCore2Inbound: The POS should reflect all revenue collected from printing/copying/faxingCentral Texas Writing Project Copiers$0
Enter Bidder Name on Bidder Checklist TabCore3Inbound: The POS should reflect all revenue collected from printing/copying/faxingComprise (SAM) Public Computer$0
Enter Bidder Name on Bidder Checklist TabCore4Inbound: The POS should reflect all revenue collected from health service charges.Maintstar$0
Enter Bidder Name on Bidder Checklist TabCore5Outbound: The POS booking software should reflect schedules in Outlook.Outlook$0
Enter Bidder Name on Bidder Checklist TabCore6Bidirectional interface desired:

Inbound: The POS should receive the appropriate fees for the user and prevent overpay

Outbound: The ILS should receive the payment information so that the fees are not reflected on a user's accountThe Library Corporation's LS2 Integrated Library System (ILS)$0
Enter Bidder Name on Bidder Checklist TabCore7Inbound: The POS should reflect the ledger codes that from EERP
Outbound: The EERP should receive revenue information in the correct accounts with limited intervention by staffTyler EERP (Munis)$0
Subtotal: General Point-of-Sale0$0
Concessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded9Inbound: The POS should reflect the ledger codes that from EERP
Outbound: The EERP should receive revenue information in the correct accounts with limited intervention by staffTyler EERP (Munis)$0
Golf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded10Inbound: The POS should reflect the ledger codes that from EERP
Outbound: The EERP should receive revenue information in the correct accounts with limited intervention by staffTyler EERP (Munis)$0
Grand Total0$0

Other Services

Other Services Other Services Please provide costs for Other Services in this tab by including the Estimated Hours and Hourly Rate for services. These services are not tied to a specific module/software component listed in the software information tab. Examples may include project management, change management, post-implementation support services, custom report development, etc. Vendors may define additional items as desired.

If there is an on-going cost for the service, use the annual cost columns to specify the cost for each year.

Vendor NameScopeService DescriptionEstimated HoursHourly
RateOne-Time CostOngoing Cost Year 1Ongoing Cost Year 2Ongoing Cost Year 3Ongoing Cost Year 4Ongoing Cost Year 5Ongoing Cost Year 6Ongoing Cost Year 7Ongoing Cost Year 8Ongoing Cost Year 9Ongoing Cost Year 10Comments
General Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Subtotal: General Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Concessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Subtotal: Concessions Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Golf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Enter Bidder Name on Bidder Checklist TabExpanded$0
Subtotal: Golf Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Grand total0$0$0$0$0$0$0$0$0$0$0$0

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Optional

Optional Software, Hardware, and ServicesPlease list Optional Software, Hardware or Services within this tab, including Quantity and Rate as applicable. Specify the type of Optional item under Type.
Vendor NameScopeProduct/Service OfferingTypeQuantityRateOne-Time CostOngoing Cost Year 1Ongoing Cost Year 2Ongoing Cost Year 3Ongoing Cost Year 4Ongoing Cost Year 5Ongoing Cost Year 6Ongoing Cost Year 7Ongoing Cost Year 8Ongoing Cost Year 9Ongoing Cost Year 10Comments
General Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGeneral Point-of-Sale$0
Subtotal: General Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Concessions Point-of-Sale
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabConcessions Point-of-Sale$0
Subtotal: Concessions Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Golf Point-of-Sale
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale$0
Enter Bidder Name on Bidder Checklist TabGolf Point-of-Sale$0
Subtotal: Golf Point-of-Sale0$0$0$0$0$0$0$0$0$0$0$0
Grand total0$0$0$0$0$0$0$0$0$0$0$0

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File details come from the government source that posted it. Updated .