ESBD_452649_1757456091752_SOL_EXH_F.2_Statement of Work (SOW).pdf

DPS Headquarters Campus Building G Annex 5805 N. Lamar Blvd Austin, Texas

Headquarters Campus – TEXAS DEPARTMENT OF PUBLIC SAFETY

Building G Annex, 4th Floor

The Texas Department of Public Safety (DPS) is requesting Bid Solicitations for the remodel of Building G Annex, 4th Floor on DPS Headquarters Campus. See the attached scope of work and contract documents for more information.

Project Location:

DPS Headquarters Campus Building G Annex 4th Floor

5085 North Lamar Blvd.

Austin, Texas 78752

Department of Public Safety Contacts after bid award:

Ann Marie Davis Facilities Project Manager DPS, Austin, Texas Annmarie.Davis @dps.texas.gov

Ann Marie Davis (Contract Monitor) Facilities Project Manager (512) 424-2167 DPS, Austin, Texas Annmarie.Davis@dps.texas.gov

NOTE: Building contacts will be identified to the bidders for the respective locations for site visits and future access.

Access times for each phase of construction must be scheduled ahead of actual work.

Table of Contents - Specification Section Section 01 11 00 Summary of Work

Drawings Building G Annex 4th Floor

DPS Project No. 2025HQ9000 DPS Building G Annex 4th Floor Window Treatments

Department of Public Safety SUMMARY OF WORK The State of Texas SECTION 01

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 – GENERAL

SECTION 1.0 GENERAL

1.01 SCOPE OF WORK

This section outlines the scope of work included for the installation of new window roller shades on the 4th floor of G Annex as indicated in the floor plan attachment. Refer to the appropriate specification section for further information about installation and preparation methods and components to be provided. The contractor is responsible for including all means and methods necessary to complete this portion of the project. In general, the work includes, but is not limited to the following items:

General Notes

1. Contractor responsible for finding means to remove and dispose of all existing window blinds. All means of disposal is to be at contractor’s expense. The use of a DPS dumpster is not allowed.

2. All existing information is based on field observation and may not reflect all field conditions accurately.

Contractor responsible for verifying existing conditions. Notify DPS if any work described in the documents cannot be performed due to existing field conditions.

3. Clean area daily and at completion of project for a ready to use condition.

4. Contractor is responsible for providing a schedule of work to be completed while integrating DPS’s requirements. Verify requirements with DPS contract monitor.

5. Contractor is required to provide a turnkey final product. If there are any missing items not included in this scope of work, contractor is to notify DPS in writing of any issues.

Construction Notes

1. Contractor responsible for measuring all windows on the 4th floor G Annex.

2. Contractor pricing must include the removal of all existing window treatments and pricing for new roller shades and installation.

3. Roller shades to be roller shades from “Springs Window Fashions R Series Manual Solar Shades” or equivalent.

a. Fascia color – 4” Front Fascia 875 Clear Anodized

b. Fabric color - C8204 Fog

c. % Open Weave – 3% open

4. Contractor to provide physical samples of colors to DPS for approval prior to ordering.

5. Contractor to install all new roller shades during business hours in scheduled sections to minimize disruption to office staff.

1.02 QUALITY CONTROL

1. Contractor is responsible for properly disposing of all debris including trash, or construction debris associated with this project. Removal shall not utilize DPS dumpster or equipment unless authorized by DPS Building Manager.

2. DPS will identify an exterior staging area/ entry for use by the contractor. This temporary storage must be maintained in a neat orderly manner and restored to original condition upon completion.

3. Any container used as part of this contract is subject to inspection upon being located on DPS property.

4. Contractor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work shall be continuous to insure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate down time and get the DPS operations back in service as quickly and safely as possible. The exact dates will be coordinated once the bid award is made.

5. All work will be performed by qualified craft persons with a minimum of (3) three years of experience in the field. It shall be the contractor’s responsibility to provide only skilled qualified workers for this project.

6. The new work shall comply with the state and local ordinances.

1.03 PERFORMANCE REQUIREMENTS

1. All work shall be considered new unless otherwise indicated.

2. The Contractor shall check and verify all dimensions, notes, conditions in the installation area on site before any construction work is started. All discrepancies shall be reported to DPS in writing. No extra charge of compensation will be allowed on account of any difference between actual measurements and measurements or dimensions supplied by DPS, either verbally or in written form.

3. The Contractor shall assume full responsibility for the accuracy, fit and stability of all parts of the work.

4. All labor, materials and installations must comply with the codes, rules and regulations of local, state and federal authorities having jurisdiction. Any discrepancy which exists between the requirements by the plans, specifications, said codes, rules and regulations, shall be immediately brought to the attention of DPS Facilities Department, in writing for resolution.

5. The Contractor shall provide all necessary protection of existing work and newly added work.

6. The Contractor shall be responsible for adequately bracing and protecting all work during construction against damage, breakage, collapse, distortion and misalignment according to applicable codes and standards.

7. Working hours will be between 7:00 am and 5:00 pm during the week and during the weekend if necessary.

DPS needs to be clean and ready for work as soon as work is complete. If additional time is necessary for the specified products, schedule must be coordinated with DPS before any work begins.

8. The Contractor shall repair and restore to its original condition all work and items damaged as a result of building operations and shall leave the work completed to the true intent of the drawings and specifications and to the satisfaction of DPS.

9. Any disturbance or damage to the existing building, site or utilities resulting from either directly or indirectly from the building operations shall be promptly repaired, restored or replaced to the satisfaction of DPS at no additional cost to DPS.

10. All materials and construction to be incorporated in the work shall be in strict accordance with the latest editions of IBC and shall conform to the standards and recommendations of the various trade institutes where applicable.

1.04 SUBMITTALS

1. Provide:

a. Manufacturer’s technical data.

b. Application or installation instructions.

2. Provide schedule of installation as part of this requirement.

3. Provide samples and manufacturer’s literature for all products used on this project.

4. Provide certificates signed by the manufacturer certifying that installers comply with specified requirements.

5. All bidders shall submit information of not less than three (3) projects of similar size and complexity to include:

a. Project name and location.

b. Products installed.

c. Date of completion.

d. Owner’s contact name and telephone number.

6. Provide maintenance data for O&M (Operations and Maintenance) Manuals.

7. Provide warranty information to be turned over to the Owner at Substantial Completion.

1.05 SCHEDULING

1. All field work installations at the listed location shall be scheduled to facilitate continued facility usage as required by the DPS.

2. Prior approval must be received from local DPS staff if scheduled project tasks may impact regular DPS facility operational schedule.

1.06 SPECIAL CONSIDERATIONS

1. Even if it is not anticipated, the contractor may be required to shut down operations during the project for an unforeseen State of Texas emergency. In this event, the contractor will be required to finish any open work, secure the site staging area, and evacuate his personnel as safely but as quickly as possible from the property. Notification to return to work will be issued as soon as possible from authorized DPS personnel.

2. Any Propane tanks, gas cylinders or other flammable/hazardous materials must be secured and stored in a safe industry acceptable manner when in use or when they are being stored for future use at this or any DPS facility. Storage locations and quantities are to be identified to the affected Building Manager for the duration of the contract.

3. Contractor vehicles used for transport of personnel or materials shall be locked with the emergency brake set and the ignition key removed when left unattended. Parking or storage must be located only in approved areas determined by the local building manager. The Department of Public Safety shall not be responsible for damage by others to contract or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter shall be rendered inoperable if left overnight. Also, any Vehicle or large equipment with a common industrial type of ignition source shall be rendered inoperable if left overnight. Security and safety of tools or equipment shall be the responsibility of the contractor during work and after regular business hours. Items such as ladders must be removed and secured prohibiting unauthorized access to the facility.

4. The facility shall not be left open by removal of any building component without prior knowledge of the DPS Building Manager. All removed openings are to be left secure with new products at the end of each work day or reasonably secured with 3/4” plywood or industry standard plugs. Temporary fillers must be cut to size and screwed securely into the opening in the event new component material need to be altered if the first attempt fails to fit an opening.

5. Contractor will be required to provide operation demonstration to the identified staff for future maintenance needs along with other information on warranty, maintenance manuals or other related details. Warranty information is subject to approval by Department of Public Safety’s Legal Section. Counsel may advise as to the warranty details that are not in compliance to state law or must be changed not to violate agency policy.

6. Work will be performed in secure facilities in each Region. Contract work crews are subject to Background checks prior to allowing access to these facilities. This includes all workers associated with the contractor or their respective sub- contractors.

7. Documents will be provided to the primary contractor for distribution to their affected personnel or sub-contractors. The Department of Public Safety a Police organization and will make every effort to enforce applicable State of Texas, Federal and International laws. Persons with outstanding warrants shall be subject to immediate arrest. Persons with criminal histories may not be allowed in secure DPS facilities.

Nondisclosure statements may be required when working on or within certain DPS locations.

END OF SECTION

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