ESBD_451598_1757098803403_5. ITB-721-26012 - Submission Instructions.pdf
PDF 142 KB Posted
- Attached to
- Athletic Equipment
- Solicitation number
- 721-26012
- Issued by
- Texas
About this file
This is a Submission Instructions document from the University of Texas at Austin for a solicitation uploaded on the Bonfire digital procurement portal. The opportunity involves soliciting bids for sporting goods and athletic equipment, specifically including band instruments and accessories, baseball equipment, and marching band uniforms and supplies. The bid submission window opens September 4, 2025, with a question period ending September 16, 2025, and the final submission deadline is September 26, 2025, at 2:30 PM CDT. Bidders must submit multiple required documents including a signed pricing and delivery schedule (PDF), a questionnaire response template (Excel), and a product catalog/product list.
Submission requirements include multiple file types allowed (including .pdf, .xlsx, .csv, and various image and document formats) with a maximum file upload size of 1000 MB. Bidders must submit an Intent to Bid by September 26, 2025, at 1:30 PM CDT and will receive an email confirmation with a unique confirmation number upon finalizing their submission. Technical support is available through Bonfire at Support@GoBonfire.com, and the submission portal requires Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and browser cookies enabled. The commodity codes are categorized under NIGP (National Institute of Governmental Purchasing) standards for various athletic and band-related equipment.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Signed and Completed Pricing and Delivery Schedule
File Type: PDF (.pdf) Multiple Required
Additional Information Specific to this
ITB
Questionnaire
(Q-38GU)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Bidder's Product Catalog and Product List (ref. Section 5.5.1)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Required
Name Type # Files Requirement Instructions
.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
If the Bidder requests any exceptions to the terms or conditions outlined in
APPENDIX
ONE, the Bidder must upload a list of these exceptions for review.
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Supplementary Documents for Bid Submission (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 805
Sporting Goods, Athletic Equipment And Athletic Facility Equipment
NIGP 58010 Band Instruments and Accessories
NIGP 80524 Baseball Equipment
NIGP 20198
Marching Band Uniforms and Supplies
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/201182.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/201182
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 26, 2025 1:30 PM CDT.
The Question period for this opportunity starts Sep 04, 2025 6:00 PM CDT. The Question period for this opportunity ends Sep 16, 2025 12:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 26, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .