ESBD_451494_1757346161587_RFQ 5086-ST Brewster Ranch - Final Combined Revised.pdf

Texas General Land Office -i- RFQ No. 5086-ST

TEXAS GENERAL LAND OFFICE

is

REQUESTING QUALIFICATIONS

for

Indefinite Delivery / Indefinite Quantity

Ranch Land Property Development and Management Services at the

Brewster Ranch in

Brewster County, Texas

REQUEST FOR QUALIFICATIONS NO. 5086-ST

Class/Item Codes 909-57, 925-44, 926-72, 944-71, 946-56, 958-00

Release Date: September 8, 2025

Deadline for Submission: October 21, 2025, at 2:00 p.m. CT

Solicitation Point of Contact: Susan Tipton-Hines, CTCD, CTCM

Susan.Tipton-Hines@Glo.Texas.Gov

Any Addenda to this Solicitation will be posted to the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.com/esbd, under Agency Code 305 (General Land Office) and notification of such Addenda sent to all Respondents in the relevant categories and regions listed on the Comptroller’s Centralized Master Bidders List (CMBL) at the time of the Solicitation. Each

Respondent must check the website, or the means of communication established in its CMBL registration (if applicable) for any Addenda to this Solicitation. Failure to check for Addenda does not release any Respondent from its responsibility for complying with additional requirements or providing additional information listed in any Addenda.

mailto:Susan.Tipton-Hines@Glo.Texas.Gov http://www.txsmartbuy.com/esbd

Texas General Land Office -ii- RFQ No. 5086-ST

TABLE OF CONTENTS

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 EXECUTIVE SUMMARY

1.2 DEFINITIONS

1.3 AUTHORITY

ARTICLE II. SCOPE OF WORK

2.1 SCOPE OF SERVICES REQUESTED

2.2 DESCRIPTION OF SPECIALIZATIONS

2.3 SUBCONTRACTORS

2.4 CONTRACT TERM

2.5 NO GUARANTEE OF VOLUME OR USAGE

2.6 PROVIDER SELECTION AND WORK ORDER AUTHORIZATION

2.6.1 Provider Selection

2.6.2 Work Orders

ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 SCHEDULE OF EVENTS

3.2 INQUIRIES

3.2.1 Contact

3.2.2 Clarifications

3.2.3 Responses

3.2.4 Prohibited Communications

3.2.5 Pre-Proposal Conference (Optional)

3.3 SOLICITATION RESPONSE COMPOSITION

3.3.1 General Requirements

3.3.2 Solicitation Response Format

3.3.3 Page Limit and Supporting Documentation

3.4 SOLICITATION RESPONSE SUBMISSION AND DELIVERY

3.4.1 Deadline

3.4.2 Labeling

3.4.3 Delivery

3.4.4 Alterations, Modifications, and Withdrawals

ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

Texas General Land Office -iii- RFQ No. 5086-ST

4.1 EVALUATION CRITERIA

4.1.1 Conformance with State Law

4.1.2 Minimum Qualifications

4.1.3 Selection Criteria

4.1.4 Detailed Scoring Methodology

4.2 SHORT LIST

4.3 INTERVIEWS

4.4 MULTIPLE AWARDS

ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 RESPONDENT INFORMATION

5.1.1 Company Narrative

5.1.2 Company Profile

5.1.3 Key Staffing Profile

5.2 PAST PROJECTS

5.3 MAJOR SUBCONTRACTOR INFORMATION

5.4 LITIGATION HISTORY

5.5 HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

5.6 CONFLICTS

ARTICLE VI. TERMS AND CONDITIONS

6.1 GENERAL CONDITIONS

6.1.1 Amendment

6.1.2 Informalities

6.1.3 Rejection

6.1.4 Irregularities

6.1.5 Offer Period

6.1.6 Open Records

6.1.7 Contract Responsibility

6.1.8 Public Disclosure

6.1.9 Remedies

6.2 INSURANCE

6.2.1 Required Coverages

6.2.2 Alternative Insurability

Texas General Land Office -iv- RFQ No. 5086-ST

6.3 FINANCIAL CAPABILITY

6.3.1 Financial Capability Review

6.3.2 Annual Reports

6.4 PROTEST

6.5 CONTRACT TERMS AND SOLICITATION ACCEPTANCE

6.5.1 Terms and Conditions

6.5.2 Affirmations and Solicitation Acceptance

6.6 VENDOR PERFORMANCE REPORTING

6.7 CERTIFICATE OF INTERESTED PARTIES

ARTICLE VII. SUBMISSION CHECKLIST

EXHIBIT A. AFFIRMATIONS AND SOLICITATION ACCEPTANCE ....................................... A-1

EXHIBIT B. SAMPLE CONTRACT .................................................................................................... B-1

EXHIBIT C. HUB SUBCONTRACTING PLAN ................................................................................. C-1

EXHIBIT D. HUB SUBCONTRACTING PLAN PRESENTATION................................................ D-1

EXHIBIT E. SELECTION FORM ........................................................................................................ E-1

EXHIBIT F. PROPERTY DETAILS ..................................................................................................... F-1

Texas General Land Office -1- RFQ No. 5086-ST

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 EXECUTIVE SUMMARY

The Texas General Land Office (“GLO”) is requesting Statements of Qualifications

(“SOQs”) from highly qualified firms to provide land and ranching development, construction, and management services for the Brewster Ranch Property. The primary objective of this Solicitation is prequalification of service providers for various projects needed at the 358,000+ acre Brewster Ranch Property, located in Brewster County, Texas

(the "Project").

The GLO intends to award multiple Indefinite Delivery/Indefinite Quantity (“IDIQ”) contracts via this Solicitation to Providers to perform any services needed to develop, maintain and/or manage the Brewster Ranch Property, enumerated in Article II, Scope of

Work. The services solicited in this RFQ shall be performed in compliance with all applicable federal, State, and local laws, ordinances, and regulations and in accordance with terms and conditions outlined in the Sample Contract attached hereto as Exhibit B.

Respondents must execute Exhibit A, Affirmations and Solicitation Acceptance, and complete other items listed on the Submission Checklist to be considered. Additional information on the GLO and its programs can be found at http://www.glo.texas.gov.

1.2 DEFINITIONS

“Addendum/Addenda” means a written clarification(s) or revision(s) to the Request for

Proposals issued by the General Land Office. Respondents must acknowledge receipt of any Addenda in the submission of the Solicitation Response.

“A/E” means the Texas registered and licensed architect or engineering firm or firm employee performing services on a project for the GLO.

“Affiliate” means any individual or entity that, directly or indirectly, controls, is controlled by, or is under common control with, Respondent. “Control” means the ability to directly or indirectly direct the management and policies of an entity, whether through the ownership of voting securities or membership interests, by contract, or otherwise.

“ESBD” means the Electronic State Business Daily, http://www.txsmartbuy.gov/esbd.

“GLO” means the Texas General Land Office.

“HUB” means Historically Underutilized Business as defined by Chapter 2161 of the

Texas Government Code.

“HUB Subcontracting Plan” or “HSP” means the form required by Texas Government

Code §2161.252 and 34 Texas Administrative Code §20.285 for each contract with an http://www.glo.texas.gov/ http://www.txsmartbuy.gov/esbd

Texas General Land Office -2- RFQ No. 5086-ST expected value of $100,000 or more, in which Respondent must demonstrate a Good Faith

Effort to subcontract with HUBs. The HSP is included in this Solicitation as Exhibit C and must be included with the Solicitation Response.

“IDIQ” means Indefinite Delivery / Indefinite Quantity.

“Owner” means the Texas General Land Office.

“PIA” means the Public Information Act, Chapter 552 of the Texas Government Code.

“Project” means the work solicited under this Solicitation.

“Property” means the 358,000+ acre Brewster Ranch property located in Brewster County, Texas.

“Provider” means the Respondent(s) awarded a contract under this Solicitation.

“PSF” means Permanent School Fund.

“Respondent” means the entity responding to this Solicitation.

“RFQ” means Request for Qualifications.

“Solicitation” means this RFQ.

“Solicitation Response” means the Respondent’s entire response to this Solicitation, including all documents requested in this Solicitation.

“SOQ” means Statement of Qualifications.

“State” means the State of Texas and any state agency; the GLO or state agency identified in this Solicitation, its officers, employees, or authorized agents.

“TAC” means Texas Administrative Code.

“Work Order” means specific, written authorization to perform the task(s) listed therein.

1.3 AUTHORITY

The GLO is soliciting the services listed herein under the applicable provisions of Texas

Natural Resources Code, Chapter 51.011, 51.012, 51.401, 51.402; Tex. Gov't Code Sec.

2156.121 – 2156.127; Texas Government Code, Title 10, Subtitles D and F.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Texas General Land Office -3- RFQ No. 5086-ST

ARTICLE II. SCOPE OF WORK

2.1 SCOPE OF SERVICES REQUESTED

GLO seeks to contract with a pool of vendors to provide land and ranching development and management services to include but not limited to planning, design, construction, renovation, construction management, property development and maintenance services for buildings, roads, water wells, and aircraft runways for a large acreage investment ranch property. In order to provide the maximum value possible to the Permanent School Fund, the GLO seeks to develop Brewster Ranch to properly maximize the revenue generating potential of the various biological, residential, commercial, geological, cultural, and recreational aspects of the 358,000+ acre Property. Potential investment strategies the

GLO anticipates implementing include but are not limited to: exotic wildlife development and management, the viability of hunting lodge opportunities, tourism, as well as soil carbon capture opportunities.

The GLO seeks to prequalify contractors for the specific specializations identified below in Section 2.2, Description of Specializations. Respondents may submit qualifications for one or more of the listed specializations. Respondent must indicate which specialization(s) it wishes to be considered for on the Selection Form, included with this Solicitation as

Exhibit E. Respondent must demonstrate proven experience in its SOQ for each of the specialization(s) it selects.

2.2 DESCRIPTION OF SPECIALIZATIONS

The GLO is interested in contracting with Respondents with experience in the following specialty area(s) including, but not limited to, the following types of services. Contractor(s) proficient in only one specialty area (or more) are encouraged to submit a proposal.

2.2.1 Land Management and Development Services

Provider may perform services, including but not limited to:

• Chemical and mechanical brush control to eliminate undesirable species and restore and maintain native grasses and forbs

• Maintenance, rehabilitation, and storage solutions for water wells

• Repair and refurbishment of existing surface storage tanks

• Road maintenance, grading, and drainage improvement

• Installation and repair of perimeter fencing

• Implementation of erosion control and sediment-management practices

• Development and oversight of grazing-management plans

• Design and deployment of CO2 carbon-sequestration strategies

Texas General Land Office -4- RFQ No. 5086-ST

2.2.2 Pre-Construction Planning and Design Services

Provider may provide comprehensive A/E services for any project phases related to the development of Brewster Ranch. Respondents to this specialization must have professional architects and/or engineers on staff that are registered and licensed to perform services in the State of Texas. Where applicable, proposals should document proven experience with Construction Manager at Risk (CMR) and Design-Build (DB) delivery methods.

Provider may be requested to perform the following A/E services, including but not limited to:

• Land planning;

• Property site analysis and condition assessment;

• Researching, addressing, and advising on zoning, platting, and annexation issues;

• Wastewater, utilities, detention and water study analysis;

• Preparation of structural reports;

• Encumbrances, title work, legal, regulatory and governmental;

• Construction inspection and materials testing;

• Economic analysis of public, private, recreational, and environmental benefits and cost allocation strategies;

• Environmental Site Assessments (ESAs) such as bird studies, endangered species surveys, archeological investigations, and asbestos evaluations; and/or

• Environmental coordination, permitting, and monitoring services.

2.2.3 Construction, Renovations, and Repair Services

Provider may perform services, including but not limited to:

• Mechanical equipment repair and preventive maintenance

• Electrical services

• Plumbing services

• HVAC system installation, repair, and maintenance

• General construction and demolition projects

• Aircraft runway construction, resurfacing, and upkeep

• Building repairs and renovations

• New building development, design-build and construction management

• Roadway design, construction, rehabilitation, and pavement repairs

• Water-well drilling, construction, and rehabilitation

Texas General Land Office -5- RFQ No. 5086-ST

2.2.4 Wildlife Management and Commercial Hunting

Provider may perform services related to but not limited to:

• Water resource enhancement and distribution, such as the improvement of water access for wildlife through development and maintenance of surface tanks, windmills, trough overflows, and the establishment of food plots.

• Riparian habitat restoration and management by implementing measures such as strategic fencing to control grazing intensity and duration, planting of native shrubs and trees, and removal or control of invasive shrub species to enhance riparian ecosystems.

• Wildlife-friendly fence modifications to facilitate the free movement of native species, particularly pronghorn antelope and bighorn sheep.

• Control and reduction of non-native and/or feral species that are negatively impacting and/or competing with the native wildlife.

• Predator management by conducting targeted predator control activities to support the conservation of vulnerable native species and maintain ecological balance.

2.2.5 Ecotourism

Provider may perform services related to designing, developing, maintaining, and marketing ecotourism areas, including but not limited to:

• Hike and bike trail planning design, mapping, and upkeep of trail networks that balance visitor exploration with habitat preservation.

• Sustainable camping and eco-friendly lodging development and management of low-impact accommodations, such as tents, cabins, and/or lodges, that minimize resource use and environmental disturbance.

• Dark sky preservation program focused on the reduction of artificial light and the creation of lighting strategies and educational outreach to reduce light pollution and enhance nocturnal wildlife habitats and star-gazing visibility and opportunities.

2.2.6 General / Other Services – Respondent Proposed

Respondents may suggest any additional services not listed above that could enhance or be consider advantageous to the project and outline their experience in providing them. Respondents must provide a detailed description of those services on Exhibit E, Selection Form.

2.3 SUBCONTRACTORS

Subcontractors providing services shall meet the same requirements and level of

Texas General Land Office -6- RFQ No. 5086-ST experience required of a Provider. No subcontract shall relieve the subcontracting Provider of responsibility for the services. If the Provider subcontracts any services, the following conditions shall apply under the listed circumstances:

a) Respondents planning to subcontract all, or a portion of the services shall identify the proposed subcontractors in Exhibit C, HUB Subcontracting Plan.

b) Provider is solely responsible for compensating, supervising, and ensuring the performance of its subcontractors. The GLO has no obligations regarding any subcontract.

c) GLO retains the right to check a subcontractor’s background and approve or reject the use of proposed subcontractors.

d) The Provider shall be the only contact for GLO and subcontractors. Provider shall list a designated point of contact for all GLO and subcontractor inquiries.

2.4 CONTRACT TERM

The GLO intends to award multiple IDIQ contracts for the services requested under this

Solicitation. The GLO may award contracts to one or multiple Respondents per specialization, and Respondents may be awarded a contract under one or multiple specializations. Any contract resulting from this Solicitation, except for the exception noted below, shall be effective from the later of December 1, 2025, or the date of last signature, until December 31, 2030. The GLO, at its own discretion and subject to applicable limitations in the General Appropriations Act and other law, may extend any contract awarded pursuant to this Solicitation, subject to terms and conditions mutually agreeable to both parties.

For certain projects funded by time-limited revenue sources, the term of the contract and related work order(s) may be extended beyond December 31, 2030, or any exercised extension, to coincide with the expiration of such revenue sources.

Contracts are contingent upon the availability of State and/or federal funding and the granting of certain permits. If funds become unavailable due to lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, State agency consolidations, or any other disruption of current appropriations, the GLO may terminate any contract resulting from this Solicitation.

2.5 NO GUARANTEE OF VOLUME OR USAGE

The GLO makes no guarantee of volume or usage under any contract resulting from this

Solicitation.

Texas General Land Office -7- RFQ No. 5086-ST

2.6 PROVIDER SELECTION AND WORK ORDER AUTHORIZATION

2.6.1 Provider Selection

After determining that the proposed scope of services falls within one of the services categories listed in Section 2.2 of this Solicitation, the GLO shall evaluate the qualifications submitted by each Provider in response to this Solicitation for that category and select the most highly qualified Provider of those services on the basis of demonstrated competence and qualifications as stated by the Provider in its Solicitation Response.

Once a Provider is selected, the GLO will then attempt to negotiate a fair and reasonable price for the project with that Provider. If a satisfactory agreement cannot be negotiated with the most highly qualified Provider, the GLO shall formally end negotiations with that Provider, select the next most highly qualified

Provider, and attempt to negotiate for services at a fair and reasonable price.

For services that do not fall under the definition of professional services in Texas

Government Code 2254.002, when services are required for a specified project, the

GLO shall issue a Request for Proposals (“RFP”) to all Contractors awarded contracts for the applicable services. Each RFP shall be evaluated by the GLO in accordance with the criteria specified in the RFP, which may include, without limitation, a cost proposal, proposed methodology for disposition of the specified work, and the experience and qualifications of personnel assigned to the work order.

2.6.2 Work Orders

Specific work authorization for services provided under any contract resulting from this Solicitation shall be in the form of applicable Work Orders drafted by the GLO, a sample of which is attached hereto as Exhibit B.

All Work Orders shall be in writing, signed by both parties, and shall include a scope of services, a list of tasks to be performed by Provider, a completion schedule and/or deadlines for Deliverables, a list of Deliverables, anticipated Provider-employee hours and hourly rates, and such other information or special conditions as may be necessary for the work described in the Work Order.

Evaluation and acceptance of each Deliverable shall be based on compliance with the requirements and specifications established in the Work Order. Any changes or modifications in Deliverable requirements, specifications, or evaluation criteria shall be made and agreed upon in writing by both GLO and Provider in the form of an amendment to the Work Order.

Texas General Land Office -8- RFQ No. 5086-ST

ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 SCHEDULE OF EVENTS

EVENT DATE/TIME

Issue Solicitation

September 8, 2025

Virtual Pre-Proposal Conference (Optional)

Zoom Meeting (see Sec. 3.2.5 for instructions)

September 17, 2025, at

2:00 p.m. CT

Deadline for Submitting Questions

September 22, 2025 at

2:00 p.m. CT

Anticipated Release Date of Answers to Questions October 3, 2025

Deadline for Submission of Solicitation Responses

(including HUB Subcontracting Plan)

October 21, 2025 at

2:00 p.m. CT

Evaluation Period (including Interviews, if any conducted)

October 22, 2025 to

November 5, 2025

Anticipated Notice of Intent to Award

November 7, 2025

Contract Negotiation and Execution

November 20, 2025 to

December 31, 2025

NOTE: These dates represent a tentative schedule of events. The GLO reserves the right to modify these dates at any time prior to the deadline for submission of Solicitation Responses upon notice posted on the Electronic State Business Daily (ESBD) website at:

http://www.txsmartbuy.com/esbd. Please search under Agency Code 305 (General Land

Office). Any modification of dates after the deadline for submission of Solicitation Responses will not be posted.

3.2 INQUIRIES

3.2.1 Contact

All requests, questions, or other communications about this Solicitation must be made in writing to the GLO’s Purchasing Department, addressed to the person listed below.

Name: Susan Tipton-Hines, CTCM, CTCD

Address: 1700 N. Congress Ave., Austin, Texas 78701

Email: Susan.Tipton-Hines@GLO.Texas.Gov http://www.txsmartbuy.com/sp mailto:Susan.Tipton-Hines@GLO.Texas.Gov

Texas General Land Office -9- RFQ No. 5086-ST

If you receive an “out of office” reply from the point-of-contact listed above, please forward your e-mail to the secondary point-of-contact listed below.

Name: Sarah Bergmann, CTCD, CTCM

Address: 1700 N. Congress Ave., Austin, Texas 78701

Email: Sarah.Bergmann@Glo.Texas.Gov

Notwithstanding the above, Respondents may direct questions about the state’s

Historically Underutilized Businesses (HUB) Program or HUB Subcontracting

Plans (HSPs) to the GLO HUB Team contacts listed in Section 5.6 of this

3.2.2 Clarifications

The GLO will allow written requests for clarification of this Solicitation. Questions may be e-mailed to the point-of-contact listed in Section 3.2.1 above. Respondents’ names shall be removed from questions in the responses released. Questions shall be submitted in the following format. Submissions that deviate from this format may not be accepted.

a. Identifying Solicitation number in email subject

b. Section number

c. Text of passage being questioned

d. Question

NOTE: The deadline for submitting questions is noted in Section 3.1 above.

Please provide company name, address, phone number, e-mail address, and name of contact person when submitting questions.

3.2.3 Responses

All accepted questions will result in written responses with copies posted to the

ESBD at: http://www.txsmartbuy.com/esbd. Responses shall be posted as an

Addendum to the Solicitation. It is Respondent’s responsibility to check the ESBD for updated responses.

3.2.4 Prohibited Communications

On issuance of this Solicitation, except for the written inquiries described in Section

3.2.1 above, the GLO, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s). Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify mailto:Sarah.Bergmann@Glo.Texas.Gov http://www.txsmartbuy.com/esbd

Texas General Land Office -10- RFQ No. 5086-ST the Respondent. Respondent shall rely only on written statements issued through or by the GLO’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this

3.2.5 Pre-Proposal Conference (Optional)

The GLO will be virtually hosting an optional pre-proposal conference on

September 17, 2025, at 2:00 p.m., Central Time, via Zoom. To join the virtual meeting, click the link below or copy and paste into your browser, and follow the instructions from Zoom using the meeting ID and password provided:

Join Zoom Meeting https://txglo.zoom.us/j/87121027482?pwd=V74KqnDPPmTj5avbrMjBaAgb5tu8 nN.1

Meeting ID: 871 2102 7482

Passcode: 222492

3.3 SOLICITATION RESPONSE COMPOSITION

3.3.1 General Requirements

Respondent shall complete and upload the documents listed below to the Box™

URL in Section 3.4.3:

a) One Submittal, including all documents requested in Part 1 of the Submission

Checklist, submitted as one Portable Document Format (.pdf) file titled “RFQ-

5086-ST (Respondent Name)_Part 1”; and

b) One HUB subcontracting plan, submitted as one .pdf file titled “RFQ-5086-ST

(Respondent Name)_Part 2”.

Respondent shall prepare a clear and concise Solicitation Response that focuses on the instructions and requirements of the Solicitation. Respondent is responsible for all costs related to the preparation of their Solicitation Response.

Respondent(s) will be assumed to have reviewed the Solicitation, attended the pre-submittal conference, if applicable, and to have understood all existing requirements.

https://txglo.zoom.us/j/87121027482?pwd=V74KqnDPPmTj5avbrMjBaAgb5tu8nN.1 https://txglo.zoom.us/j/87121027482?pwd=V74KqnDPPmTj5avbrMjBaAgb5tu8nN.1

Texas General Land Office -11- RFQ No. 5086-ST

Any terms and conditions attached to a Solicitation Response and not specifically referred to in this Solicitation will not be considered and may result in disqualification.

3.3.2 Solicitation Response Format

For ease of evaluation, the Solicitation Response shall be presented in a format that corresponds to the order requested in Article VIII, Submission Checklist. Responses to each section and subsection shall be labeled clearly to indicate the item being addressed. Exceptions to this will be considered during the evaluation process.

3.3.3 Page Limit and Supporting Documentation

Solicitation Responses are recommended to not exceed 40 pages in length. Exhibit

A Affirmations and Solicitation Acceptance, Exhibit C HUB Subcontracting Plan, signed acknowledgments of Addenda, past projects, résumés, and Exhibit E

Selection Form are considered supporting documentation and are not included in the recommended page limit. The Solicitation Response should be formatted using

12-point or larger font, except for charts, graphs, or other graphical representations of data.

3.4 SOLICITATION RESPONSE SUBMISSION AND DELIVERY

3.4.1 Deadline

Solicitation Responses must be received at the Box™ URL in Section 3.4.3 no later than as specified in Section 3.1. Respondents may submit their Solicitation

Responses any time prior to that deadline. Box™ shall time stamp all uploaded

Solicitation Responses; any other documentation of timely submission in lieu of the Box™ time stamp WILL NOT be accepted.

3.4.2 Labeling

Each file uploaded to Box™ shall include Respondent’s company name and the title of the document; for example: “Company X: RFQ 5086-ST Proposal.”

3.4.3 Delivery

Respondents must upload Solicitation Responses using the following Box™ link:

Upload Solicitation Responses to Box

Or https://txglo.app.box.com/f/efd8130caba24ca088ab831db9025d90

Texas General Land Office -12- RFQ No. 5086-ST

The GLO shall not accept Solicitation Responses submitted by any other means.

Please contact the point-of-contact listed in Section 3.2.1 above for assistance with

Box™.

3.4.4 Alterations, Modifications, and Withdrawals

Solicitation Responses may be modified, altered, or withdrawn by notifying the point-of-contact listed in Section 3.2.1 above, provided such notice is received prior to the deadline for submission of Solicitation Responses.

Texas General Land Office -13- RFQ No. 5086-ST

ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1 EVALUATION CRITERIA

4.1.1 Conformance with State Law

Solicitation Responses shall be evaluated in accordance with Chapters 2155-2156 of the Texas Government Code. The GLO shall make an award to a Respondent based on demonstrated competence and qualifications to perform the services.

Solicitation Responses must not include any information regarding Respondent’s fees, pricing, or other compensation; the GLO and Provider shall negotiate a fair and reasonable price for the services.

4.1.2 Minimum Qualifications

Respondents must meet the minimum qualifications listed below. Furthermore, Solicitation Responses that appear unrealistic in terms of technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of a potential contract may be rejected.

Respondent shall submit a summary (not to exceed two pages) that provides specific support for meeting the minimum qualifications outlined in this Section.

This support can specifically state how the Respondent meets each minimum qualification or can direct the evaluators to the appropriate section of the

Solicitation Response that provides support for the Respondent satisfying each minimum qualification.

4.1.2.1 Respondent shall have demonstrated experience providing the services described in Article II, as applicable to the specialization(s) for which Respondent wishes to be considered, for projects of similar scope and size completed in the last five (5) years;

4.1.2.2 Respondent must have demonstrated experience complying with project schedules and budgets on past projects, preferably for large scale projects related to ranching, property development, wildlife management, and/or ecotourism;

4.1.2.3 Respondent is preferred to demonstrate they have been in ranching development and/or large-scale property management business within the last five years for a minimum of five (5) years, or the principals/owners must have had ownership/executive management experience in a previous company that provided ranching development and/or management services for a minimum of five (5) years;

Texas General Land Office -14- RFQ No. 5086-ST

4.1.2.4 Respondent must be a registered entity with SAM.gov (System for

Award Management) with an active Unique Entity Identifier

(UEID) or the ability to obtain a UEID prior to Contract execution;

and

4.1.2.5 Respondent must be financially solvent and adequately capitalized.

4.1.3 Selection Criteria

Solicitation Responses shall be consistently evaluated and scored in accordance with the following criteria:

4.1.3.1 Demonstrated relevant experience and qualifications of

Respondent’s company and key personnel to have the ability to provide the required services listed in Article II, as demonstrated by the Solicitation Response, and the Texas Comptroller of Public

Accounts Vendor Performance Tracking System (45%);

4.1.3.2 Demonstrated performance complying with project schedules on past projects, as demonstrated in Statement of Qualifications (SOQ) and past performance (25%);

4.1.3.3 Demonstrated performance complying with project budgets on past projects, as demonstrated in SOQ and past projects. (25%); and

4.1.3.4 Overall responsiveness, clarity, and organization of Solicitation

Response (5%).

NOTE: To clarify any response, the Solicitation evaluation committee may contact references provided in response to this Solicitation, contact

Respondent’s clients, or solicit information from any available source concerning any aspect of the Solicitation deemed pertinent to the evaluation process.

4.1.4 Detailed Scoring Methodology

The GLO assembles an evaluation committee to evaluate each responsive

Solicitation Response. Each evaluator completes one evaluation worksheet for each response. The evaluator evaluates each proposal individually against the requirements of the solicitation document, and not against other responses. The evaluator assigns the number of points he or she believes each Solicitation

Response merits out of the possible points indicated on the evaluation worksheet for each selection criterion. Each evaluator scores Solicitation Responses

Texas General Land Office -15- RFQ No. 5086-ST independently and impartially. Scores are not divulged between committee members until after they have been finalized, submitted, and compiled by the purchaser. Members may ask questions of the purchaser, agency legal counsel, and designated technical experts if they are unable to find information, do not understand information in a response, or require technical assistance. The purchaser averages all evaluators’ total scores for each Respondent to determine Respondent rankings.

4.2 SHORT LIST

The GLO may develop a short list of finalists after an initial evaluation of the Solicitation

Responses. However, the GLO is not obligated to develop this list. If a list is developed, all Respondents will be notified in writing whether or not they are finalists.

4.3 INTERVIEWS

The GLO may, but is not required to, conduct oral interviews with some or all Respondents for the purpose of discerning Respondent’s demonstrated competence and qualifications to perform the services mentioned in this Solicitation. If oral interviews are conducted, the interviews will be evaluated and scored for a possible twenty (20) points. The score received for the oral interview will be added to the score received from the evaluation of a

Respondent’s written proposal.

Respondents will be provided with notice of any such interview and an agenda will be provided to interviewees prior to the interview. Interviewees are responsible for their own presentation equipment. Failure to participate in the requested interview shall eliminate a

Respondent from further consideration. The GLO is not responsible for any costs incurred by the Respondent associated with the interview.

4.4 MULTIPLE AWARDS

It is the intent of the GLO to award multiple contracts under this Solicitation. An Award notice will be sent to the selected Respondents. Any award is contingent upon the selected

Respondent’s successful submission and demonstration of financial solvency and adequate capitalization as described in Section 7.3, Financial Capability; the successful negotiation of final contract terms; and upon approval of the GLO Chief Clerk. Negotiations shall be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If a potential awardee is determined to be not financially solvent or adequately capitalized, or if contract negotiations cannot be concluded successfully, the

GLO may withdraw this Solicitation.

NOTE: Solicitation Responses are subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code, and will be withheld from or released to the public only in accordance therewith.

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ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 RESPONDENT INFORMATION

Respondent must provide satisfactory evidence of its ability to manage and coordinate the types of activities described in this Solicitation and to produce the specified products or services on time. In accordance with this requirement, Respondent shall provide the following information:

5.1.1 Company Narrative

Provide a detailed narrative explaining why Respondent is qualified to provide the services enumerated in Article II, focusing on its company’s key strengths and competitive advantages.

5.1.2 Company Profile

Provide a company profile to include:

a) The company ownership structure (e.g., corporation, partnership, LLC, sole proprietorship, etc.), including any wholly owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation). If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership. Finally, please provide your proposed operating structure for the services requested under this Solicitation and which entities (e.g. parent company, Affiliate, joint venture, subcontractor, etc.) will be performing them;

b) The year the company was founded and/or legally organized. If organized as a business entity other than a sole proprietorship (e.g., corporation, LLC, LLP, etc.), please indicate the type of entity, the state under the laws of which the company is organized and the date of organization;

c) The location of your company headquarters and any field office(s) that may provide services for any resulting contract under this Solicitation, including subcontractors;

d) The number of employees in your company, both locally and nationally, and the location(s) from which employees may be assigned;

e) The name, title, mailing address, e-mail address, and telephone number of

Respondent’s point of contact for any resulting contract under this Solicitation;

and

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f) Indicate whether your company has ever been engaged under a contract by any

Texas state agency. If “Yes,” specify when, for what duties, and for which agency.

NOTE: A Respondent that is not organized under the laws of the state of Texas must register with the Texas Secretary of State before it may transact business in Texas. Respondent must provide proof of registration before the GLO may award a contract under this Solicitation.

5.1.3 Key Staffing Profile

Respondent must provide a key staffing profile and résumés for staff that will be responsible for the performance of the services requested under this Solicitation.

“Key staff” is defined as experienced, professional and/or technical personnel who will have major responsibilities under a contract and/or provide unusual or unique expertise essential for successful completion of the work performed. Provider shall ensure key staff remain available for the entire term of a contract. If key staff become unavailable for work, Provider shall promptly notify the GLO and assign alternative staff of equal ability and qualifications. The GLO reserves the right to approve changes to key staff.

Staff members listed in the Key Staffing Profile who are independent contractors, and not employees, of Respondent may also qualify as subcontractors. Please evaluate your Key Staffing Profile and HUB Subcontracting Plan accordingly.

5.2 PAST PROJECTS

Respondent shall provide a minimum of three non-GLO completed projects of similar type and size performed within the last five (5) years, preferably for federal, state and/or local government entities. Information provided shall include:

a. Client name;

b. Project description;

c. Total dollar amount of project;

d. Total project duration including the original project completion date and the actual project completion date.

e. Key staff assigned to the referenced project that will be designated for work under this Solicitation; and

f. Client project manager name, telephone number, and e-mail address.

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5.3 MAJOR SUBCONTRACTOR INFORMATION

In addition to the requirements of Article II, Respondent must identify any major subcontractors whom Respondent intends to utilize in performing 15% or more of the activity that constitutes the Project. Respondent must indicate whether or not Respondent holds any financial interest in any major subcontractor. It may be required as a condition of award that an authorized officer or agent of each proposed major subcontractor sign a statement to the effect that the subcontractor has read, and will agree to abide by, Respondent’s obligations under any contract awarded pursuant to this Solicitation.

Any major subcontractor the Respondent intends to utilize in performance of the work must also be included in the Respondent's HUB Subcontracting Plan. If a major subcontractor will not be utilized for this Project, so indicate in the appropriate section of the Solicitation

Response.

5.4 LITIGATION HISTORY

Respondent must include in its Solicitation Response a complete disclosure of any actual or alleged breaches of contract it has engaged in. In addition, Respondent must disclose any civil or criminal litigation or investigation pending at any time during the last three years that involves Respondent or in which Respondent has been judged guilty or liable.

For each instance of litigation or investigation, Respondent shall list: basic case information (e.g., cause number/case number, venue information, names of parties, name of investigating entity); a description of claims alleged by or against Respondent or its parent, subsidiary, or other affiliate; for each resolved case, a description of the disposition of Respondent’s involvement (e.g., settled, dismissed, judgment entered, etc.). Failure to comply with the terms of this provision may disqualify any Respondent. Solicitation

Responses may be rejected based upon Respondent’s prior history with the state of Texas or with any other party that demonstrates, without limitation, unsatisfactory performance, adversarial or contentious demeanor, or significant failure(s) to meet contractual obligations.

If Respondent has no litigation history, as described above, so indicate in the appropriate section of the Solicitation Response.

5.5 HISTORICALLY UNDERUTILIZED BUSINESS (HUB)

The GLO is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity

Study. The GLO encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means. Pursuant to Texas Government Code

§§2161.181 and 2161.182, and the GLO’s HUB policy and rules, the GLO makes a good-faith effort to increase HUB participation in its contracts. The GLO does this by contracting directly with HUBs or indirectly through subcontracting.

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The State of Texas HUB Subcontracting Plan form is included with this Solicitation as

Exhibit C. A Solicitation Response that does not contain a HUB Subcontracting Plan

(“HSP”) is not responsive and will be rejected without further evaluation. A Solicitation

Response will also be rejected if the GLO determines that the HSP was not developed in good faith.

Please refer to the cover letter included with Exhibit C for specific instructions for locating potential HUB subcontractors utilizing the state’s Centralized Master Bidders List

(“CMBL”).

A presentation describing the procedure for completing the HSP is included with this

Solicitation as Exhibit D.

Respondents may direct questions about HSPs or the HUB program to the HUB Team contacts listed below. All other questions about this Solicitation must be directed to the single point of contact listed in Section 3.2.1.

Vonda White Tamara Perkins

Vonda.White@GLO.Texas.Gov Tamara.Perkins@GLO.Texas.Gov

512.947.6441 512.463.5908

5.6 CONFLICTS

Respondent must disclose any potential conflict of interest it may have in providing the services described in this Solicitation, including all existing or prior arrangements. Please include any activities of affiliated or parent organizations and individuals who may be assigned to manage this account. If Respondent has no conflicts, as described above, so indicate in the appropriate section of the Solicitation Response.

mailto:Vonda.White@GLO.Texas.Gov mailto:Tamara.Perkins@GLO.Texas.Gov

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ARTICLE VI. TERMS AND CONDITIONS

6.1 GENERAL CONDITIONS

6.1.1 Amendment

The GLO reserves the right to alter, amend, or modify any provision of this

Solicitation, or to withdraw this Solicitation, at any time prior to the award, if it is in the best interest of the GLO.

6.1.2 Informalities

The GLO reserves the right to waive minor informalities and irregularities, as determined in the GLO’s sole discretion, in any Solicitation Response received.

6.1.3 Rejection

The GLO reserves the right to reject any or all Solicitation Responses received prior to contract award.

6.1.4 Irregularities

Any irregularities or lack of clarity in this Solicitation should be brought to the attention of the point-of-contact listed in Section 3.2.1 as soon as possible, so that corrective Addenda may be furnished to prospective Respondents via the ESBD.

6.1.5 Offer Period

Solicitation Responses shall be binding for a period of 120 days after they are opened. Respondents may extend the time for which their Solicitation Response will be honored. Upon contract execution, prices agreed upon by the Respondent(s) are an irrevocable offer for the term of the contract and any contract extension(s).

No other costs, rates, or fees shall be payable to the Respondent unless expressly agreed upon in writing by the GLO.

6.1.6 Open Records

The GLO is a government agency subject to the Texas Public Information Act

(PIA), Chapter 552, Texas Government Code. The Solicitation Response and other information submitted to the GLO by the Respondent are subject to release as public information. The Solicitation Response and other submitted information shall be presumed to be subject to disclosure unless a specific exception to disclosure under the PIA applies. If it is necessary for the Respondent to include proprietary or otherwise confidential information in its Solicitation Response or

Texas General Land Office -21- RFQ No. 5086-ST other submitted information, the Respondent must clearly label that proprietary or confidential information and identify the specific exception to disclosure of that information in the PIA. Merely making a blanket claim that the entire Solicitation

Response is protected from disclosure because it contains some proprietary information is not acceptable and shall make the entire Solicitation Response subject to release under the PIA. In order to trigger the process of seeking an

Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Solicitation Response the Respondent considers proprietary or confidential must be clearly labeled as described above. Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA, except as provided by law.

Respondents are required to make any information created or exchanged with the state pursuant to this solicitation and any contract that may result from this solicitation, and not otherwise excepted from disclosure under the Texas Public

Information Act, available in a format that is accessible by the public at no additional charge to the state.

Information related to the performance of this contract may be subject to the PIA and will be withheld from public disclosure or released only in accordance therewith. Respondent shall make any information created or exchanged with the state/GLO, and not otherwise excepted from disclosure under the PIA, available in a format that is accessible by the public at no additional charge to the state/GLO.

Respondent shall make any information required under the PIA available to the

GLO in Portable Document Format (PDF) or any other format agreed between the parties. The original copy of each Solicitation Response shall be retained in the official files of the agency as a public record.

Solicitation Responses and all other documents associated with this Solicitation will be withheld or released upon written request only in accordance with the PIA.

To the extent that a Respondent wishes to prevent the disclosure of portions of its

Solicitation Response to the public, Respondent shall demonstrate the applicability of any exception to disclosure provided under the PIA in accordance with the procedures prescribed by the PIA. Respondent may clearly label individual documents “confidential” or “trade secret” to demonstrate that it believes certain information is excepted from disclosure and may legally be withheld from the public. Respondent thereby agrees to indemnify and defend the GLO for honoring such a designation. The failure of Respondent to clearly label such documents shall constitute a complete waiver of any and all claims for damages caused by the

GLO’s release of these records.

Pursuant to Texas Government Code Chapter 2261, any contract that results from this Solicitation, including selected Respondent’s Solicitation Response, shall be posted to the GLO’s website.

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6.1.7 Contract Responsibility

Respondent shall be solely responsible for the performance of all contractual obligations that may result from an award based on this Solicitation. Respondent shall not be relieved of its obligations for any nonperformance by its subcontractors.

6.1.8 Public Disclosure

Respondent will not advertise that it is doing business with the GLO or use a contract resulting from this Solicitation as a marketing or sales tool without prior written consent of the GLO. Furthermore, Respondent may not distribute or disclose this Solicitation to any other vendors or companies without permission from the GLO.

6.1.9 Remedies

All remedies available to the GLO for breach or anticipatory breach of any contract that results from this Solicitation are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. Liquidated damages, actual damages, cost projections, and/or injunctive relief may also be invoked either separately or combined with any other remedy in accordance with applicable law.

6.2 INSURANCE

6.2.1 Required Coverages

For the duration of any contract resulting from this Solicitation, Respondent shall acquire insurance with financially sound and reputable independent insurers, in the type and amount as follows:

6.2.1.1 Workers Compensation & Employers Liability

Provider must maintain Workers' Compensation insurance coverage in accordance with statutory limits.

Workers Compensation: Statutory Limits

Employers Liability: Each Accident $1,000,000

Disease - Each Employee $1,000,000

Disease - Policy Limit $1,000,000

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This website (coverage starts with 406 of the Labor code) addresses what Texas requires of Workers Compensation:

http://www.tdi.texas.gov/wc/act/index.html

6.2.1.2 Commercial General Liability: Occurrence based:

a) Bodily Injury and Property Damage:

$1,000,000 each occurrence

$2,000,000 aggregate limit

b) Medical Expense each person: $5,000

c) Personal Injury and Advertising Liability: $1,000,000

d) Products / Completed Operations Aggregate:…