ESBD_449780_1756321610941_010 IFB.pdf

CITY OF SAN ANTONIO

Issued By: Public Works Department Date Issued: August 27, 2025

ID NO.: 23-01438-02

(010) FORMAL INVITATION FOR BIDS (IFB) to CONTRACT 2026 Street Rehabilitation Task Order Contract Package 2

Form 010 Invitation for Bids (IFB) TOC Revision 9/1/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Wednesday, August 27, 2025, and close on Tuesday, September 30, 2025, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened, and the Bid Results will be posted on CivCast on the day of the bid deadline. Bid Results will be read aloud utilizing WebEx. You can access WebEx by phone at 1- 415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 with Access Code: 1770 23 1452, Password: 3HrMPWvWr58.

A non-mandatory Pre-bid meeting will be held through WebEx on Tuesday, September 9, 2025, at 10:00 A.M. CT. You can access WebEx by phone at 1-415-655-0001or https://sanantonio.webex.com/sanantonio/j.php?MTID=mdf9693602da364f23016b43c73a9058d with Access Code: 2338 426 3791, Password: J933pdRpkf2. The Deadline for questions is scheduled for September 12, 2025, at 4:00

P.M. (CT).

This contract will have a total of 2 terms. The total estimated value of this contract is $10,000,000.00 for both terms. The estimated contract amount is $5,000,000.00 per contract term.

Below is the breakdown of the construction budget:

CoSA: SAWS Water: SAWS Sewer: CPS Gas:

$9,800,000.00 $70,000.00 $120,000.00 $10,000.00

Required Contract Documents Downloads in CivCast:

010 Invitation for Bids 081 General Conditions for Construction Contracts 020 Contract Signature Page 095 SAWS Special Conditions 040 Standard Instructions to Respondent ◘ Subcontractor/Supplier Commitment Form 041 Certificate of Interested Parties (TEC Form 1295) ◘ Wage Decision

050.01 SBEDA Guidelines ◘ Insurance Requirements

060 Supplemental Conditions ◘ Local Preference Program Identification Form 075 Performance Bond (Template) ◘ VOSB Program Tracking Form 076 Payment Bond (Template) ◘ Heat Illness Prevention Acknowledgment Form

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Michelle Birch, michelle.birch@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on Civcast. Bid documents, addenda, and this solicitation will be posted on Civcast at https://www.civcastusa.com. The Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. The City is not responsible for incorrect information obtained through other sources.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in Civcast:

020 Contract Signature Page ◘ Local Preference Program Identification Form ◘ Bid Bond ◘ VOSB Program Tracking Form ◘ Subcontractor/Supplier Commitment Form ◘ Heat Illness Prevention Acknowledgment Form ◘ TEC Form 1295 Certification Number & Date

The bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this solicitation; the City of San Antonio (City) may order all, some, or none of the work shown in this solicitation; and projects will be assigned as they become available. This project does not include hazardous environmental work. This project requires 0 project signs.

Contract Period and Terms: This Task Order Contract (the “Contract”) shall take effect on the date approved by the San Antonio City Council (Effective Date) and continue in full force and effect for 150 calendar days from Effective Date (Initial Term) unless extension or earlier termination shall occur pursuant to any of the provisions hereof.

Upon the earlier of the 150-calendar day anniversary of the Effective Date or the expenditure of the contract sum apportioned to the Initial Term, the Director of the Public Works Department, with no further City Council action, is authorized, in his/her sole discretion, to renew this Contract for one additional 150-calendar day period (Second Term). No later than forty-five (45) days prior to the expiration of the Initial Term or the expenditure of eighty (80%) of the contract sum apportioned to the Initial Term, the City may issue Contractor a written https://www.civcastusa.com/bids https://www.civcastusa.com/ https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 https://sanantonio.webex.com/sanantonio/j.php?MTID=mdf9693602da364f23016b43c73a9058d mailto:michelle.birch@sanantonio.gov https://www.civcastusa.com.b/

Form 010 Invitation for Bids (IFB) notice informing Contractor of the City’s decision with regard to exercising its option for the Second Term. The Initial Term and the Second Term of the Contract shall be considered separate, and a specific contract sum shall be apportioned to each such term.

It is understood and agreed that any work issued under each contract term shall be substantially completed on or before the respective 150-calendar day period.

Payment and Performance Bond Requirement: Under the “Special Conditions for Task Order Contracts” section of the City’s General Conditions, section “1.6 Article XI.3 Performance Bonds and Payment Bonds” states “Unless otherwise stipulated by City, Payment and Performance Bonds are required for entire Task Order Contract Sum. City may elect at time of solicitation to stipulate other bonding requirements.” For this solicitation, the City requires the successful Bidder to submit Performance and Payment Bonds for the full contract amount for respective term, estimated to be $5,000,000.00 each as identified in the Construction Estimated Value Section of this solicitation document.

The first Bond amount is due during the initiation of the Contract prior to commencement of work for the Initial Term and the second Bond amount is due prior to commencement of work for the Second Term by supplementing the bond or providing a new one, as may be required.

The successful bidder may also elect to submit Bonds for the full contract amount estimated to be $10,000,000.00.

Small Business Economic Development Advocacy (SBEDA) Program – Respondents shall meet the subcontracting requirements as stated on 050.01 Form and on the Subcontractor/Supplier Utilization Plan posted with this solicitation on the City’s website. The Subcontractor/Supplier Utilization Plan will be determined off the base bid amount.

San Antonio E-Procurement System (SAePS) – Bidder must register with SAePS using the following link:

www.sanantonio.gov/purchasing/saeps.aspx. Once registered, the SAePS portal will state online if your firm is SBEDA eligible or not.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.

http://www.sanantonio.gov/purchasing/saeps.aspx