ESBD_446200_1755195069644_02. Statement of Work 601310000095279.pdf

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TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 910-27-95279

DATED: AUGUST 2025

TRASH REMOVAL AND DISPOSAL

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This SOW is to provide as-needed trash removal and disposal services for the TxDOT Eastland location.

2. LOCATION(S): Service is for the TxDOT Eastland location, located at 906 E Main Street, Eastland, TX 76448. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 15 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS

3.1. ANSI – American National Standards Institute.

3.2. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO.

3.3. FLSA – Fair Labor Standards Act.

3.4. POC – Point-of-contact.

3.5. TxDOT CA – TxDOT Contract Administrator

3.6. TxDOT – Texas Department of Transportation.

3.7. CUYD – Cubic Yard

4. APPLICABLE LAWS AND STANDARDS: The vendor must provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. Code of Federal Regulations (CFR 40) – Protection of Environment, Chapter I:

Subchapters D, I, and N

4.2. Code of Federal Regulations (CFR 49) – Transportation, Subtitle B, Other Regulations relating to Transportation

4.3. 42 U.S.C. 6901 – Solid Waste Disposal Act

5. VENDOR QUALIFICATIONS: The vendor must:

STATEMENT OF WORK

TxDOT 910-27-95279

DATED: AUGUST 2025

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Be a company or an individual engaged, or whose partners are engaged in the business of providing trash removal and disposal services for a minimum of three years within the past five years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

Recent start-up businesses do not meet the requirements of this solicitation.

NOTE: A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business.

5.1. Have an adequate inventory of various size trash containers necessary to fulfill the requirements of the solicitation. Size and type of trash containers that may be required:

5.1.1. 1 - 40 Cu Yd Roll-off Container

6. VENDOR PERSONNEL QUALIFICATIONS AND REQUIREMENTS: The vendor must provide the following personnel with the listed qualifications:

6.1. PROJECT MANAGER (PM): Be the primary party responsible for the day-to-day operation of the service in accordance with the requirements of the purchase order.

6.2. The PM must be a permanent staff employee and must serve as a constant primary point of contact for TxDOT.

6.3. DRIVERS: Drivers with a minimum of two years’ experience within the past three years in the services referenced in Para. 7. and must have the knowledge to develop and implement the service requirements in this solicitation.

6.4. Be fluent in English with the ability to receive, give, and understand written and oral instructions.

6.5. All personnel who will be driving to and from TxDOT work locations must:

6.5.1. Possess a valid driver license acceptable in the state of Texas.

6.5.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

6.5.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

7. SERVICE REQUIREMENTS: The vendor must:

7.1. Adhere to the TxDOT Terms and Conditions identified on the solicitation.

7.2. Provide a primary point of contact.

7.3. Deliver the requested size trash containers to the location as specified on the solicitation. The trash containers must be painted, uniform in color, undamaged, and in good condition, and leak free.

7.4. Provide containers clear of any graffiti or advertising, except the advertising logo of the vendor.

7.5. Provide removal and disposal service of trash container as-needed.

7.6.

Be responsible for disposal of contents in trash containers into a government approved and regulated landfill.

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7.7. Provide periodic change out and cleaning of trash containers to maintain sanitary conditions.

7.8. Ensure the container area is kept clean after each pick up.

7.9. Deliver or pick up trash containers between the hours of 8:00 a.m. through 5:00 p.m. or as specified by the designated TxDOT Contract Administrator.

7.10. Have and maintain all applicable permits required to be in compliance with federal, state, local laws, regulations, and ordinances.

7.11. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times including, but not limited to, safety shoes, goggles, etc.

7.12. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance with paragraph 6.5.

7.13. Ensure all personnel are fluent in English with the ability to receive, give, and understand written and oral instructions.

7.14. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

7.15. Conduct background checks using statewide DPS, Texas, and out-of-state county equivalent verification of criminal and sex offender background checks on all vendor’s permanent and temporary personnel scheduled to work on TxDOT projects prior to beginning service start-up. Upon award, supporting documentation confirming the completion of these comprehensive background checks may be subject to review upon request by TxDOT or the TxDOT designee, or both, prior to beginning the service. Failure to produce the requested documentation may be cause for cancellation of the contract. Background checks must be within the last year of contract execution date and must be completed on any new employees throughout the life of the contract. The background checks must include, but not be limited to, the following:

7.15.1. Social Security number verification.

7.15.2. Statewide criminal and sex offender records for all Texas counties and out-of-state county equivalents based on the current and previous addresses of the applicant for the past seven years.

7.16. Begin work within 10 business days after the issuance of the contract.

8. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

8.1. An unsatisfactory performance determination includes, but is not limited to:

8.1.1. Two instances of not providing removal and disposal of trash as stated on the Purchase Order within 30 calendar days.

8.1.2. Two instances of not providing the removal or replacement of damaged containers at the request of TxDOT representative within 60 calendar days.

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TxDOT may deduct a prorated amount based on the daily rate for type of container that was not removed or replaced.

8.1.3. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

8.2. An exceptional performance determination includes, but is not limited to:

8.2.1. Vendor commended for exceptional customer service, exceptional service provided.

9. ADDITIONAL INVOICING INSTRUCTIONS: The vendor must provide:

9.1. ORIGINAL INVOICE: A comprehensive and detailed invoice with reference to the service provided for each item charged. The original invoice must be e-mailed to the e-mail address indicated on the purchase order to ensure timely payment and must include the following:

9.1.1. Date of service.

9.1.2. Location

10. PAYMENT REQUIREMENTS:

10.1. A credit in accordance with the bid price must be applied to the monthly service for any pickup missed by the vendor.

10.2. Additional pickup, at TxDOT request, will be at the specified bid price submitted by the respondent on the solicitation.

11. TxDOT RESPONSIBILITIES: TxDOT will:

11.1. Provide a contract manager as the primary point of contact.

11.2. Provide access to TxDOT locations of trash containers.

11.3. Not pay fuel surcharges.

12. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

12.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

12.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

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12.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

12.2.2. Managing the financial aspects of the contract including approval of payments.

12.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

12.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

12.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 3.0.