ESBD_442804_1754328276257_IFB 454-26-0121-33376-BJM Final.pdf

Purchasing and Contract Administration Program Invitation for Bid

Reference No. 454-26-0121-33376-BJM

Submission Information This Invitation for Bid (IFB) must be received on or before the return date and time listed below. TDI will not release any information until after the award.

Due Date and Time: August 19, 2025, at 3:00 PM Central time

Return To: Barbara Martin Contracts@tdi.texas.gov 512-676-6142

Vendor Information

Vendor ID No. Texas Certified HUB?

Vendor Name Contact Name Address City/State Phone Email

Instructions TDI is requesting bids on the products or services listed below. Vendor must enter the Unit Price, Extension, and Total of the item(s) described.

TDI believes that the requested items in this Invitation for Bid may be proprietary to one vendor under Section 2155.067 of the Texas Government Code; however, TDI strongly encourages offers from all qualified Respondents that may be able to provide the requested items.

These specifications are being advertised under Section 2155.067 of the Texas Government Code. Only bids on items conforming exactly to these specifications, which include proposing only the brand name(s), make and model number(s) specified, will be considered in determining an award. All associated charges relating to the equipment delivery must be provided on this form.

Return this IFB to the email listed above on or before the due date and time. Pricing must remain valid for a minimum of 30 days. Note: the IFB submitted may result in a TDI Purchase Order. If you have any questions about the IFB, please contact the TDI Purchaser listed above.

By submitting a bid, the Contractor certifies that neither it nor its holding companies or subsidiaries is:

• Listed in Section 889 of the 2019 National Defense Authorization Act;

• Listed in Section 1260H of the 2021 National Defense Authorization Act;

• Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4; or

• Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 794.1.

mailto:Contracts@tdi.texas.gov

Item No. Class & Code Description Sub.?

(Y/N) Qty. Unit Unit Price Extension

1 Tradeshow Multimedia Annual License Fee inclusive of maintenance and support (NIGP Code 963-64 Registration Fees)

• Unlimited online event registrations.

• Secure and encrypted payment processing that is PCI compliant.

• Automated, personalized email communications.

• Real-time reporting on items such as

Individual registrant details by event, revenue activity by event, surveys, unsubscribed emails, and abandoned registrations.

• Must have a payment gateway currently supporting transaction processing with the Texas Comptroller of Public Accounts’ Uniform Statewide Accounting System/Treasury. Costs for the payment gateway will be the responsibility of the Selected Respondent.

• Ability to support the use of multiple merchant numbers.

• Ability to offer post-event surveys.

• Ability to create and track multiple events.

N 12 months month

Total

A complete response is:

1. A completed IFB to include proposed pricing;

2. Authorized Reseller Letter (as applicable); and

3. Any additional document(s) from the manufacturer or software publisher requiring the signature of the Customer head, the chairman of its governing body, or a person to whom such signature authority has been properly delegated. (as applicable).

Vendor is strongly encouraged to review TDI’s Purchase Order Terms and Conditions at https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf.

https://www.tdi.texas.gov/purchasing/documents/TDI-OIEC-Terms.pdf