ESBD_442695_1754319943892_Attachment A - IFB 2025-B11 Bid Form.pdf
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- Attached to
- IFB 2025-B11 Cemetery Maintenance
- Solicitation number
- IFB2025-B11
- Issued by
- Hood County, Texas
About this file
This is a Bid Form (Attachment A) for IFB 2025-B11 Cemetery Maintenance issued by Hays County, Texas. The solicitation seeks cemetery maintenance services for 14 county-owned cemeteries ranging from 0.09 to 10 acres in size, located in Buda, San Marcos, Kyle, and Dripping Springs. Services are provided upon county request with a maximum frequency of 40 times annually (2 services in January, February, November, and December; 4 services in March through October). The bid form requires contractors to provide per-site pricing for normal maintenance services at each cemetery location, with the total annual cost calculated by multiplying the per-site rate by 40 weeks of maximum service.
Pricing must include all labor, equipment, tools, materials, chemicals, supplies, supervision, and incidentals necessary for normal cemetery maintenance, with bid pricing firm for the entire contract term. The county may request additional maintenance services charged at a per man-hour rate. Price increases may be considered annually if supported by U.S. Department of Labor Consumer Price Index documentation and submitted 45 days prior to the contract anniversary date, subject to county approval. The county reserves the right to award based on lowest price per site and/or best value, and contractors must certify that bids were prepared without collusion. Federal taxes and Texas Limited Sales Excise Tax should not be included as Hays County is tax-exempt.
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IFB 2025-B11 Cemetery Maintenance Attachment A: Bid Form
All pricing and fees shall include normal maintenance. All labor, equipment, tools, materials, chemicals, supplies, supervision, incidentals, and other items or services necessary to perform the normal maintenance of the cemeteries shall be included in the price per site amount provided.
Additional Maintenance/Services: The County may require additional items/duties of a similar nature, but not specifically listed in the contract. The Contractor agrees to provide such items/duties and shall provide the County prices on such additional items or duties based on a per Man-Hour Rate.
Taxes: Do not include Federal Taxes or State of Texas Limited Sales Excise Tax. Hays County is exempt from payment of such taxes and will issue exemption certificates upon request.
Price Increases: Bid pricing shall be firm for the entire term of the awarded contract. Prices established in continuing agreements and annual term contracts may be raised due to inflation and increased operating costs (i.e., dramatic increase in petroleum-based products, minimum wage, etc.). Any price increase proposed must be submitted forty-five (45) calendar days prior to the anniversary date of the annual term contract and shall be supported with proper documentation, as provided by the U.S.
Department of Labor Consumer Price Index (CPI for the most current data representing a 12-month period at the time of consideration. Hays County will have fifteen (15) days, from the receipt of proposed price increases, to review any proposed price increases and reserves the right to approve or disapprove any request for increased prices. If Hays County disapproves the proposed price increases, the County will issue an intent to terminate, and the contract will not be renewed.
Basis of Award: The County reserves the right to award a contract to a bidder on the basis of price per site low bid and/or the best value for the County. The County reserves the right to accept in part or in whole any bids submitted and waive any technicalities for the best interest of the County. The County also reserves the right to acquire items that are part of this solicitation via other sources in compliance with state and federal procurement laws.
The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid has not been communicated to any other bidder prior to the official opening of this bid.
Company Name: _______________________________________________________________________
Printed Name: ________________________________________________________________________
Signature: ____________________________________________________________________________
Email Address: ________________________________________________________________________
Phone: _______________________________________________________________________________
IFB 2025-B11 Cemetery Maintenance Attachment A: Bid Form
Normal Maintenance: Total cost of Normal Maintenance per site, per service Services would be provided upon request by Hays County, but no more than what is stated on the frequency chart. Awarded Contractor will work with the County Representative at the beginning of each month to determine which cemeteries need normal maintenance for the month. Awarded Contractor will only bill for actual work completed.
Frequency Chart (the maximum allowed, could be less due to needs of service):
Cemetery Name Location Approx.
Acreage
Price per Site (per service)
Allen Family Cemetery Buda, Chisholm Trail 1.5 acres
Antioch Cemetery Buda, Old Black Colony Road 2.6 acres
Cemeterio Del Rio San Marcos, located off FM 110, east of San Marcos River bridge. 2 acres
Cocke Cemetery Buda, Hy Road 1 acre
Coronado Cemetery Buda, Mathis Lane .90 acre
Guadalupe Cemetery San Marcos, Post Road 4.16 acres
Hays County Indigent Cemetery Adjacent to San Pedro Cemetery, near the Posey Road/CR 266 intersection. 2.20 acres
Hector Family Cemetery San Marcos, Rattler Road in Cottonwood Creek Subdivision .09 acre
Kyle Family Pioneer Cemetery Kyle, Post Road ½ acre
Phillips Cemetery Dripping Springs, RR 12/150 intersection 7.6 acres
Pitts Cemetery San Marcos, Hunter Road, South of McCarty .89 acre
San Marcos/Blanco Cemetery San Marcos, Post Road 10 acres
San Pedro Cemetery San Marcos, Posey Rd & CR 266 intersection 3.61 acres
San Vicente Cemetery Kyle, Old Stagecoach Road 1.6 acres
Total (all location per service)
Total for the year (Total all locations per service*40 weeks)
Additional Maintenance/Services: Per Man-Hourly Rate $ ___________
Jan Feb March April May June July Aug. Sept. Oct. Nov. Dec. Total 2 2 4 4 4 4 4 4 4 4 2 2 40
File details come from the government source that posted it. Updated .