ESBD_441939_1753978902033_ITB 25-095.pdf
PDF 835 KB Posted
- Solicitation number
- 25-095
- Issued by
- Brazos County, Texas
About this file
This is an Invitation to Bid (ITB) document from the City of College Station, Texas for the Cooling College Station Tree Planting and Irrigation Installation Services (Bid No. 25-095). The project is part of the Cooling College Station Heat Island Mitigation Initiative and involves planting and installing irrigation for 484 30-gallon trees at eleven different parks and city properties. The bid is due on August 20, 2025, at 2:00 P.M. CT, with a pre-bid meeting scheduled for August 7, 2025, at 2:00 p.m. CT in City Hall. Bidders can submit electronically through the Brazos Valley e-Marketplace Bidding Portal or submit hardcopy bids to the Purchasing Division.
The project has an estimated value of $220,000, with the City providing all trees and the selected contractor responsible for transporting trees from three central sites to the planting locations according to a planting plan. The scope of work includes all labor, materials, equipment, and services necessary for tree planting and irrigation installation. Bidders must provide a 5% bid security with their submission, and they can attend a non-mandatory pre-bid meeting. The City will accept both electronic and hardcopy bids, with specific submission requirements detailed in the document, including uploading PDFs to the Bidding Portal or hand-delivering sealed bid packages to the Purchasing Division.
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Text version
BID DOCUMENTS
FOR
COOLING COLLEGE STATION TREE PLANTING
AND IRRIGATION INSTALLATION SERVICES
BID NO. 25-095
DUE DATE: August 20, 2025 @ 2:00 P.M. CT
City of College Station, Texas
Purchasing Division – City Hall (3rd Floor)
1101 Texas Avenue
College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/
INSTRUCTIONS TO BIDDERS
1.0 ADVERTISEMENT
Sealed bids addressed to the City of College Station – Purchasing Division, will be received for:
Cooling College Station Tree Planting and Irrigation Installation Services
Bid Number 25-095 until 2:00 p.m. CT, Wednesday, August 20, 2025, after which time all qualified bids will be opened and read aloud at City Hall – Purchasing Division. Interested parties may attend the opening virtually via Microsoft Teams Meeting. Bidders are solely responsible for ensuring bids are successfully uploaded to the Bidding Portal prior to the specified submission deadline. Bids not submitted by the time the Bidding Portal officially closes will not be accepted by any other means.
Questions and inquiries about this bid should be submitted in writing via the Q&A feature available online via the Brazos Valley e-Marketplace (“Bidding Portal”). The deadline for submitting written requests for clarification is Wednesday, August 13, 2025 @ 2:00 PM. CT.
LOCATION AND DESCRIPTION OF PROJECT
The City of College Station (“the City”) invites qualified contractors to submit a bid response for tree planting and irrigation installation services. As a part of the Cooling College Station Heat
Island Mitigation Initiative, the selected contractor will plant and install irrigation for 484 30-gallon trees at eleven (11) various parks and city properties. Project estimate is $220,000.
The City of College Station will provide all trees; the contractor will transport trees from three central sites to the location to be planted via planting plan.
The scope of work includes all labor, materials, equipment, and services necessary for, performing all operations in connection with installation of trees and irrigation.
PRE-BID MEETING
A Pre-bid Meeting will be held at City of College Station, City Hall located at 1101 Texas Ave
S., College Station, Texas in Finance Conference Room 2, 3rd Floor at 2:00 p.m. CT on
Thursday, August 07, 2025. This meeting is not mandatory, but attendance is highly recommended.
COPIES OF BIDDING DOCUMENTS AND BID SUBMISSION
Solicitation documents are available for download from the online Bidding Portal. To download solicitation documents, upload bids and to submit questions online, vendors must be registered with the Bidding Portal. To register online, please visit the Bidding Portal and click on
Supplier Registration.
The City will accept electronic bids or hardcopy (original) bids. Bids received after the specified submission deadline will not be accepted.
ITB 25-095
Cooling College Station Tree Planting and Irrigation Installation Services https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/
• Electronic: To submit electronically, a single PDF of the bid package and a single PDF of the 5% bid bond (see Section 10.0 Bid Security) must be uploaded to the Bidding
Portal under the RFP’s Response Attachments tab. Confirm these files are uploaded prior to clicking Submit Response. A Help file is available to Offerors regarding online submissions by clicking on the Help link located at the upper right side of the Bidding
Portal screen. *Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.
• Hardcopy (Original): Hand-delivered bid packages shall be submitted to the Purchasing
Division in a sealed envelope marked with the ITB number, project title, and the name/address of the Offeror. Bids delivered to the Purchasing Division via US Mail or other delivery method shall be in a sealed envelope within the mailing/shipping envelope with “BID ENCLOSED” noted on the face of the mailing/shipping envelope. Bid packages shall include one (1) unbound original bid, one (1) electronic copy (PDF) of the bid on a USB drive, a 5% bid security (see Section 14.0 Security) and other documents as required.
Hand-deliver, Mail or Ship to:
City of College Station – Purchasing Division
1101 Texas Avenue (3rd floor)
College Station, Texas 77840
***Five (5) percent bid security is required***
END ADVERTISEMENT
ITB 25-095
Cooling College Station Tree Planting and Irrigation Installation Services
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