ESBD_441617_1753904025922_5. Submission Instructions - RFP-721-25092.pdf
PDF 150 KB Posted
- Attached to
- Business Suits and Professional Attire
- Solicitation number
- RFP-721-25092
- Issued by
- Texas
About this file
This document is a Submission Instructions file for a Request for Proposal (RFP) issued by the University of Texas at Austin through the Bonfire digital procurement portal. The solicitation seeks suppliers for business suits and professional attire, covering commodity codes for athletic clothing, coats, jackets, dresses, shirts, suits, and work clothes. The proposal submission deadline is August 28, 2025 at 2:30 PM CDT, with a question period open from July 29, 2025 at 5:00 PM CDT to August 6, 2025 at 2:30 PM CDT. Potential suppliers must submit an Intent to Bid by August 28, 2025 at 1:30 PM CDT and upload their proposals through the specified Bonfire portal.
Respondents are required to submit multiple documents, including a proposal excluding pricing information, supplementary documents, a project price schedule, and a Business Suits and Professional Attire BidTable (BT-38DH). The submission must include confirmation of compliance with Executive Order GA-48 regarding restrictions on foreign adversaries, primary contact information, and acknowledgment of terms and conditions. The maximum file upload size is 1000 MB, with text fields limited to 2000 characters. Minimum system requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled. Technical support is available through Bonfire's support contact and help forum.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Respondent’s Proposal, excluding pricing information, submitted in accordance with Section 4.4
File Type: PDF (.pdf) Multiple Required
Supplementary Documents for Proposal Submission (Optional)
File Type: PDF (.pdf) Multiple Optional
Section 2 Project Price Schedule
File Type: PDF (.pdf) Multiple Required
Business Suits and Professional Attire BidTable
(BT-38DH)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the
Bonfire portal.
The Respondent affirms compliance with Executive Order
GA-48,
specifically Section 5.28, regarding restrictions related to foreign adversaries.
Data Type:
Yes/No N/A Required
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation?
Provide Name, Title, Email Address, Phone Number.
Data Type: Text N/A Required
APPENDIX ONE
Execution of Offer
File Type: PDF (.pdf) Multiple Required
Does Respondent accept all terms and conditions in the solicitation and APPENDIX TWO without exceptions?
Data Type:
Yes/No N/A Required
If Respondent is File Type: Any Multiple Required requesting an exception to any terms or conditions set forth in
APPENDIX
TWO, they must upload a list of exceptions for review. Please specify the sections and the specific exceptions taken.
(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Addenda Acknowledgment
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 20010 Athletic Clothing
NIGP 20016
Coats, Jackets, Parkas, Vests, Cold Weather
NIGP 20025 Dresses, Skirts, Blouses
NIGP 20070 Shirts, Dress and Casual
NIGP 20076 Suits: Dress and Casual
Commodity Set Commodity Code Title Description
NIGP 20092 Work Clothes
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/192294.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/192294
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Aug 28, 2025 1:30 PM CDT.
https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-
The Question period for this opportunity starts Jul 29, 2025 5:00 PM CDT. The Question period for this opportunity ends Aug 06, 2025 2:30 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 28, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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