ESBD_440881_1753811686890_ESBD Posting.pdf

1101 Texas Avenue College Station, TX 77840 www.cstx.gov

SPECIFICATIONS FOR

ANNUAL PRICE AGREEMENT TO PURCHASE

SODIUM HYPOCHLORITE AND LIQUID CHLORINE

BID NO. 25-080

BID OPENING DATE: Monday, August 18, 2025 @ 2:00 P.M. CT

INTRODUCTION

The City of College Station is soliciting bids for the purchase of Sodium Hypochlorite and Liquid Chlorine on as needed basis in accordance with the following definitions, terms and conditions of bidding. Should this bid contain the City’s standard contract terms, conditions and insurance requirements, they will be attached as Exhibit A.

The City of College Station reserves the right to select multiple-qualified contractors to accomplish all the services outlined in this bid. The City of College Station reserves the right to award based on category.

Electronic response packages, in the format prescribed herein, shall be uploaded to Brazos Valley e- Marketplace (“Bidding Portal”) until 2:00 p.m. CT on Monday, August 18, 2025, after which time all bids will be publicly opened and read aloud at City Hall – Purchasing Division (1101 Texas Avenue, College Station TX, 77840). Individuals interested in observing the bid opening may attend in person or virtually via Microsoft Teams Meeting. Bidders are solely responsible for ensuring bids are successfully uploaded to the Bidding Portal prior to the stated submission deadline. Bids not submitted by the time the Bidding Portal officially closes this ITB will not be accepted by any other means.

In order to ensure a fair and objective evaluation, all questions and inquiries related to this Invitation to Bid shall be addressed in writing via the Q&A feature available through the Bidding Portal. The deadline for written questions is 2:00 p.m. CT on Wednesday, August 6, 2025.

NOTE: Solicitation opportunities are posted on the Brazos Valley e-Marketplace (“Bidding Portal”).

Some solicitations, but not all, are conducive to receipt of response packages via the Bidding Portal.

Uploaded responses are encrypted and remain effectively locked until the due date and time. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding Portal. To register, please visit the Brazos Valley e-Marketplace website and click on Supplier Registration. (Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

Annual Price Agreement for Sodium Hypochlorite & Liquid Chlorine http://www.cstx.gov/ https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/

MICROSOFT TEAMS MEETING ACCESS INFORMATION

Bid Opening 25-080 APA for water chemicals Monday, August 18, 2025, at 2:00 p.m. CST

Join the meeting now

Meeting ID: 239 483 599 233 8 Passcode: cv3bT64b

DEFINITIONS, TERMS AND CONDITIONS

The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the City of College Station Purchasing Division, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so:

Definitions In order to simplify the language throughout this bid, the following definitions shall apply:

BID vs. PROPOSAL – For the purpose of this ITB, the terms “Bid” and “Proposal” shall be equivalent.

CITY OF COLLEGE STATION – Same as City.

CITY COUNCIL – The elected officials of the City of College Station, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified.

CONTRACTOR – The successful Bidder(s) of this bid request.

CITY – The government of the City of College Station, Texas.

NO-CONTACT PERIOD – The period of time from the date a bid is issued until a contract is executed. If the City withdraws the bid or rejects all bids with the stated intention to reissue the same or a similar bid for the same or similar project, the no-contact period continues during the time period between the withdrawal and reissue.

OWNER - City of College Station SUB-CONTRACTOR – Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request.

SUPPLIER – Same as Contractor.

Acceptance Upon acceptance and approval by the City Council, or their designated official, this bid effects a working contract between the City and the successful bidder for the period designated. A City of College Station Purchase Order is required prior to the delivery of any goods or services provided to the City.

All bids will remain subject to acceptance, for 90 days after the date of the Bid opening.

Annual Price Agreement for Sodium Hypochlorite & Liquid Chlorine https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMyYjU1NmMtZTE0MC00ODdkLWEyMGMtM2Y0NDkwZTBlMDNk%40thread.v2/0?context=%7b%22Tid%22%3a%22f3c376bc-cd23-4139-b903-72976211ddeb%22%2c%22Oid%22%3a%22e6433eff-0f99-4a9c-914e-992b1c6349c2%22%7d