ESBD_438342_1753211709398_SOL_EXH_F.6_SOW.pdf

Region 2 Asphalt Walking Track Texas Department of Public Safety Building A 12230 West Rd.

Houston, TX 77065 Revised 5.22.16

TEXAS DEPARTMENT OF PUBLIC SAFETY_Asphalt Walking Track Construction

The Texas Department of Public Safety (TXDPS) is requesting Bid Responses for the construction of a 1/8 mile, compacted, milled asphalt walking track.

Project Locations:

1. Building A 12230 West Rd.

Houston, TX 77065

NOTE:

The information in this Invitation for Bid (IFB) is for informational purposes only. All equipment sizes, and options shall be field verified by the contractor. If the information provided in this invitation for bid is in conflict with the existing equipment, the contractor shall notify the purchasing department of TXDPS before submitting a bid.

1/8 mile, compacted, milled asphalt walking track

1.0 STATEMENT OF WORK

A. The contractor will provide all labor, materials and equipment to construct a 1/8-mile looped walking track at Building A 12230 West Rd. Houston, TX 77065 as depicted in Attachment A.

B. The walking track will be a continuous loop which is 1/8-mile in length, four (4) inches in depth and six (6) feet wide using compacted, asphalt millings.

C. The contractor will utilize a powered sod cutter to remove the existing lawn and topsoil to excavate below existing grade to a depth of three (3) inches only in the area where the walking track will be constructed.

D. The Contractor shall use a mechanical compactor to compact the excavated track path to create a solid base and install weed barrier prior to installation and compaction of the asphalt millings.

E. The walking track will be edged and anchored on the inside and outside edges with four (4) inch tall metal landscape edging. The landscape edging should be installed so the finished height of the compacted asphalt track is one (1) inch above finished grade of the surrounding soil.

2.0 SERVICES

A. Services shall meet acceptable performance and quality as set forth in the Purchase Order.

B. The Contractor is responsible for verifying all field conditions such as access, sizes, clearances, etc.

3.0 CONTRACT MONITOR

A. Point of Contact: Gearold Crouse

Address: 12230 West Rd. Houston, TX 77065 Office phone: 281-517-1203 Cell phone: 346-206-8574

B. TXDPS has designated a “Contract Monitor” for this bid award who will serve as the point of contact between TXDPS and the Contractor. The instructions of the TXDPS Contract Monitor are to be strictly and promptly followed by Contractor at all times.

TXDPS’s Contract Monitor is to have free access to the materials and the work at all times for measuring and inspecting the work, and Contractor is to afford the TXDPS Contract Monitor all the necessary facilities and assistance. TXDPS’s Contract Monitor will decide all questions that may arise as to the quality and acceptability of work performed and as to the manner of performance and rate of progress of the work.

TXDPS’s Contract Monitor will determine the amount of work performed and materials furnished which are to be paid under the Bid specification.

C. Failure of the TXDPS Contract Monitor during the progress of the project to discover or reject unacceptable work or work not performed in accordance with the Mechanical code or industry standards or to exercise any remedies shall not be deemed an acceptance or a waiver of TXDPS’s right to full performance of the Project. TXDPS’s Contract Monitor does not have any express or implied authority to vary or amend the terms of the Bid specifications or to waive strict performance of the terms or conditions of the Bid award.

D. Contractor agrees to conduct all of its services under this Bid award by and through appropriate communications with TXDPS’s Contract Monitor. Contractor understands and agrees that work, installation, or any service performed without the prior written direction of the TXDPS’s Contract Monitor is work outside the scope of this project and shall be performed exclusively at Contactor’s risk and expense.

4.0 PERFORMANCE REQUIREMENTS

A. All work shall meet or exceed acceptable industry standards for installation of compacted asphalt walking surfaces.

B. Contractor shall warrant installation for a period of one year after installation and provide repairs or re-installation at no cost to TXDPS.

C. Contractor agrees to report any observed equipment deficiencies to the TXDPS Contract Monitor or his/her designated representative the same day observed.

5.0 SCHEDULES

A. The contractor will, after notice to proceed, supply the TXDPS Contract Monitor with a schedule prior to start of work. The schedule should contain the following information:

a. Total estimated completion time of each phase of the project.

b. Lead time of the equipment and materials.

c. All work will commence within two weeks of receipt of all required equipment and materials.

6.0 HOURS OF SERVICE

A. Contractor shall perform the services set forth in this P.O. between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. The Contractor may request to work outside of these normal business hours. It will be at TXDPS’ discretion as to whether or not the Contractor will be allowed to work outside of these hours.

7.0 JOB MATERIAL AND EQUIPMENT

A. The Contractor shall maintain possession of all materials and equipment needed to complete this project. TXDPS personnel will not be responsible for any shipments or storage of materials. It is solely the Contractor’s responsibility to warehouse, receive, and stage the materials and equipment.

8.0 PERFORMANCE AND QUALITY STANDARDS

A. All of the following standards shall be met in order for services performed under this

P.O. by Contractor to be deemed “acceptable”.

B. All work will be verified and signed off by the TXDPS Contract Monitor or designee for TXDPS as the work has been visually inspected and completed in accordance with Para.

4.0. of this specification.

C. If deficiencies in workmanship are found, and the work is found not be compliant with the above-mentioned standards:

a. The following will apply:

i. The first occurrence will be considered poor performance.

ii. Upon the second occurrence, a Corrective Action Plan, as set forth in

Section 9.1 of this IFB, will be discussed and initiated with the Contractor.

8.1 CORRECTIVE ACTION PLAN

A. If TXDPS discovers issues of unsatisfactory performance as set forth in Section 8.0 above that need to be corrected or accomplished, TXDPS shall request a “Corrective Action Plan” from the Contractor. Upon request from the DPS Contract Monitor or his/her designated representative, Contractor shall deliver a Corrective Action Plan within twenty-four (24) hours, and it must be approved by the DPS Contract Monitor.

The Corrective Action Plan must address and correct all unsatisfactory performance within forty-eight (48) hours of the implementation. Failure to correct the unsatisfactory performance within the allotted time shall be grounds for termination of the P.O.

9.0 SECURITY AND IDENTIFICATION

A. Contractor shall abide by all procedures and rules as conveyed by the TXDPS Contract Monitor or his/her designated representative regarding security requirements of the property where work is to be performed.

B. Contractor employees must wear either uniforms or appropriate clothing identifying them as employees of the Contractor at all times when working in TXDPS facilities.

Shorts and/or muscle shirts shall not be worn at any time.

C. Contractor personnel must have a TXDPS supplied identification badge visible at all times when working in TXDPS facilities.

10.0 GENERAL AND CRIMINAL VENDOR BACKGROUND INVESTIGATIONS

A. Contractor’s employees and subcontractors shall be subjected to a Vendor background investigation. Any expense associated with the Vendor background investigation shall be borne by TXDPS. A complete Vendor background investigation shall be completed before any employee performs services after the P.O. is awarded and may be requested again at any time thereafter. Vendor background investigation must be accomplished by TXDPS.

a. TXDPS shall provide the necessary forms for the Vendor background investigation.

b. Fingerprinting shall be required as a part of this Vendor background investigation.

c. Contractor shall submit a completed HR-22 Vendor background investigation http://iapmomembership.org/index.php?page=shop.product_details&flypage=flypage_iapmo.tpl&product_id=156&category_id=27&option=com_virtuemart&Itemid=3&vmcchk=1&Itemid=3 form for each employee that shall work on the job to the TXDPS Contract Monitor for Vendor background investigation within five (5) business days of the P.O. award.

d. The Contractor shall have five (5) business days after the FAST fingerprint form is delivered to them to complete the fingerprint process Contractor “Job Time” lost during TXDPS processing of Vendor background investigation shall not count against calculation of Liquidated Damages.

e. Contractor’s employees shall be required to have proper identification at all times while on TXDPS property.

f. Nondisclosure statements may be required when working on or within certain TXDPS locations.

11.0 CONTRACTOR ACCESS

A. Access routes, entrance gates or doors, parking and storage areas, and other necessary Contractor access, along with any imposed time limitations shall be designated by TXDPS Contract Monitor or his/her designated representative.

Contractor shall conduct operations in strict observation of the access routes and other areas established. Under no circumstances shall any of Contractor’s employees, vehicles, or equipment enter or move upon any area not authorized by TXDPS Contract Monitor or his/her designated representative for access by Contractor.

12.0 EXAMINATION OF PREMISIS

A. Contractor shall be held to have examined all properties at which the work shall take place and to be familiar with the conditions under which the work shall be accomplished. Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the performance of services under the awarded P.O.

13.0 EXISTING UTILITIES AND STRUCTURES

A. Contractor shall adequately protect the work, TXDPS’s property, adjacent property, and the public. In the event of damage to facilities as a result of Contactor’s operations, Contractor shall take immediate steps to notify TXDPS’s Contract Monitor or his/her designated representative and subsequently repair or restore all services to the satisfactory approval of TXDPS’s Contract Monitor or his/her designated representative. Further, Contractor shall engage any additional outside services which may be necessary to facilitate repairs until services are restored. All costs involved in making repairs and restoring disrupted services shall be at the expense of Contractor, and Contractor shall be fully responsible for any and all claims resulting from the damage. TXDPS’s Contract Monitor or his/her designated representative may elect to perform such repairs and deduct the cost of such repairs, replacements, and outside services from amounts due to Contractor.

14.0 WASTE REMOVAL

A. Contractor shall keep the premises clean on a continual basis, and no trash or debris shall be permitted to accumulate in work areas. Contractor shall be responsible for removal and disposal of all debris and waste materials associated with the awarded P.O.

15.0 SMOKING

A. All TXDPS facilities where work is to be performed are nonsmoking buildings.

Contractor’s employees are prohibited from smoking in all areas except in areas designated for smoking.

16.0 CONTRACTOR PERSONNEL

A. Required Qualifications

a. At all times during the term of the P.O., Contractor shall have available, under direct employment and supervision, the necessary qualified personnel, organization, and facilities to properly fulfill all the terms and conditions of this P.O.

b. For purposes of this project, a qualified person is someone that has at least three

(3) years of work experience in similar construction methods and scope. Any contractor personnel that do not meet this requirement must be under the direct supervision of an on-site Supervisor that does meet this qualification.

17.0 REMOVAL OF PERSONNEL

A. TXDPS may request that the Contractor replace unsatisfactory personnel, which request shall not be unreasonably denied.

18.0 CONTRACTOR COOPERATION

A. Contractor agrees to cooperate and coordinate its work with that of other Contractors retained by TXDPS. Upon discovery of an apparent conflict in the sequencing of work with another Contractor, Contractor shall report the concern to the TXDPS’s Contract Monitor.

19.0 DEFINITIONS

A. TXDPS: Texas Department of Public Safety = Owner.

B. Contract Monitor is the point of contact between TXDPS and the Contractor. The Contract Monitor may designate a representative to fulfill any or all of the functions of the Contract Monitor.

C. Contractor: Primary parties responsible for coordination of their own employees and their respective sub-contractors.

20.0 CONTRACTOR RESPONSIBILITIES

A. Contractor shall be responsible for damage to TXDPS’s grounds, shrubs, buildings, and/or parked vehicles, by its works, its negligence in work, its personnel or its equipment by Contractor’s staff or subcontractors. Contractor shall be responsible and liable for the safety, injury, and health of its working personnel while its personnel are performing work for TXDPS.

21.0 PERFORMANCE STANDARDS

A. All work performed under this P.O. shall be in accordance with applicable terms and conditions of this P.O.

22.0 WARRANTIES ON SAFETY AND HEALTH REQUIREMENTS

A. Contractor shall procure, at Contractor’s expense, all necessary and required licenses and permits necessary for the performance of this P.O. Contractor represents and warrants that the services provided under this P.O. comply with all applicable federal health and safety standards, including but not limited to, the Occupational Safety and Health Administration (OSHA), and all Texas health and safety standards.

23.0 PERFORMANCE WARRANTY

A. All work performed under this P.O. shall be in accordance with applicable terms and conditions of this P.O. and completed in accordance with established industry standards. Contractor shall guarantee all work included in the P.O. against any defects in workmanship and shall bring any and all deficiencies into compliance, at no cost to TXDPS, any such defect that may become apparent within a period of one (1) year after completion of work. The warranty period shall commence upon the date of acceptance by TXDPS.

24.0 MATERIAL WARRANTY

A. All material furnished under this P.O. is guaranteed by Contractor to be in compliance with this P.O., fit and sufficient for the purpose intended, new and free from defects.

Materials furnished under this P.O. shall be the latest improved product in current production, as offered to commercial trade, and shall be of quality material that is customary for use in the industry. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued products or material are not acceptable. The warranty period for Contractor-provided materials shall be for a period of one (1) year after completion of the installation.

25.0 LEGAL OBLIGATIONS

A. Contractor shall procure and maintain for the duration of this P.O. any state, county, city, or federal license, authorization, insurance, wavier, permit, qualification or certification required by statute, ordinance, law, or regulation to be held by Contractor to provide the goods or services required by this P.O. Contractor will be responsible to pay all taxes, assessments, fees, premiums, permits, and licenses required by law.

Contractor agrees to be responsible for payment of any such government obligations not paid by its subcontractors during performance of this P.O.

25.1 ADVISEMENT

A. The Owner reserves the right to reject any or all bids and does not bind the agency to accept the lowest bid or proposal for this work or any part thereof and shall have the right to ask for new bids for the whole or in parts should it so desire.

B. The Contractor forces shall be required to remove and relocate the affected existing

TXDPS site components or equipment deemed required to support the overall installation. Any equipment relocation will be done under the direction of the TXDPS Contract Monitor. However, due to liability requirements, the Contractor may not store project equipment, materials or other components without the consent of the affected TXDPS staff and holds the agency harmless for theft, material loss or equipment damage from sources beyond the control of the agency.

C. All work must be done in a timely manner. The Contractor shall provide a back-up plan to continue with the installation in the event of unforeseen outside conditions effect a work stoppage on this project.

D. A mandatory pre-work meeting will be held once the project has been awarded at the

TXDPS Office Location on the first day work commences. The successful Contractor will be expected to work from that day forward with a continuous effort to accomplish the service in a timely manner.

26.0 SAFETY ZONES

A. Pedestrian and vehicle safety zones will be maintained around work while in progress.

Safe zone areas are to be clearly marked with barricade fencing or construction barrier ribbon to insure separation of work zones from unauthorized access during and after regular business hours. Fire extinguishing equipment is to be available while any hot work is in progress.

27.0 WORK PERFORMED DURING OPERATIONAL HOURS

A. This TXDPS facility will remain in operation and open to the public during regular business hours. The Contractor will be required to provide special need safety barricades, cones, marking tape or overhead protection to ensure the safety of the public pedestrian or vehicular traffic in and out of the facility area as required. If a particular area repair affects normal TXDPS public operations, the Contractor will be required to work weekend or after regular business hours to facilitate those repairs (with no increased premium paid for after hours or weekend work).

B. Even if it is not anticipated, the Contractor may be required to shut down operations during the project for an unforeseen State of Texas emergency. In this event, the vendor will be required to finish any open work, secure the site staging area, and evacuate his personnel as safely but as quickly as possible from the property. Notification to return to work will be issued as soon as possible from authorized TXDPS personnel.

28.0 MATERIAL MANAGEMENT

A. The Contractor shall maintain possession of all materials and equipment needed to complete this project. TXDPS personnel will not be responsible for any shipments or storage of materials. It is solely the Contractor’s responsibility to warehouse, receive, and stage the materials and equipment.

B. MSDS safety data for all materials used as part of this project must be submitted to the Owner’s representative if requested.

a. The Contractor will be responsible for the disposal of all materials and debris associated with this project. That disposal shall be in accordance with local, state and federal applicable standards and will be considered as part of this project.

29.0 SUPERVISION

A. The Contractor’s on-site supervisor must be available on site at all times work is being performed. Specific details of all work will be discussed to ensure smooth project implementation and coordination of existing building services affected by the work.

30.0 TOOLS

A. Tools used for the installation shall not be left unattended and are the responsibility of the Contractor to prevent unauthorized use or theft. The Department asks all Contractors or sub-contractors to use due diligence to ensure their tools, materials and equipment are secure while working on this project. While the Department of

Public Safety shall investigate any theft or vandalism, it will not be responsible for replacement of any tools, materials or equipment left un-secure while on TXDPS property.

31.0 CONTRACTOR/VENDOR VEHICLES

A. Contractor vehicles used for transport of personnel or materials shall be locked with the emergency brake set and the ignition key removed when left unattended. Parking must be located only in approved areas determined by the local building manager.

The Department of Public Safety shall not be responsible for damage by others to Contractor or Personal vehicles left on the project site. Any vehicle or equipment without an ignition key starter shall be rendered inoperable if left overnight. Also, any Vehicle or large equipment with a common industrial type of ignition source shall be rendered inoperable if left overnight. Security and safety of tools or equipment shall be the responsibility of the Vendor during work and after regular business hours.

Items such as ladders must be removed and secured prohibiting unauthorized access to the facility.

List of attachments:

Attachment A:

1. Site layout drawing

End of Section

Attachment A: Site Layout Drawing