ESBD_436448_1752768558686_02. Specification No. TxDOT 550-85-67504 Dated July 2025.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

SPECIFICATION NO.

TxDOT 550-85-67504

DATED: JULY 2025

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SPUN ALUMINUM PEDESTAL POLES, THREADED ONE END

PUBLICATION

This specification is a product of the Texas Department of Transportation (TxDOT). This specification may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This specification is for spun aluminum pedestal poles for the TxDOT facility in Corpus Christi, TX.

EXAMPLE: Pelco PB-5100-20-PNC

2. LOCATION(S): Are specified on the solicitation. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 5 calendar days’ written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO.

3.2. NPT – National Pipe Taper.

3.3. TOE – Threaded one end.

3.4. TxDOT – Texas Department of Transportation.

4. POLE SPECIFICATIONS: Poles must be:

4.1. 20 ft. in height.

4.2. Spun aluminum.

4.3. Eight (8) NPT.

4.4. TOE.

4.5. Schedule 40.

4.6. Without color.

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5. WARRANTY: The vendor must warrant poles for a minimum of 12 months. If the manufacturer's standard warranty period exceeds 12 months, the standard warranty period shall apply. Provisions must be made by the vendor to provide a delayed warranty start date for each pole furnished to this specification. The warranty period shall begin on the date the pole is determined to meet all specifications and is accepted into TxDOT's inventory. Instructions advising TxDOT of the terms and conditions of the warranty and the procedures to be followed for obtaining the delayed warranty start date must be included with each pole delivered. The vendor must furnish a list of names and addresses of servicing dealers in the state of Texas who perform warranty work.

6. ACCEPTANCE: All poles ordered will be subject to acceptance inspection and performance testing upon completion of installation and verification services. Acceptance inspection and performance testing will not take more than 15 working days, weather permitting. The vendor will be notified within this time frame of any poles not delivered in full compliance with the purchase order specifications. If any poles are canceled for nonacceptance, the needed poles may be purchased elsewhere and the vendor may be charged full increase, if any, in cost and handling. Acceptance inspection will not occur until after the poles have been delivered.

7. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

7.1. An unsatisfactory performance determination includes, but is not limited to:

7.1.1. Failure to deliver any portion of the work.

7.1.2. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

7.2. An exceptional performance determination includes, but is not limited to:

7.2.1. Delivery made early upon TxDOT personnel request.

7.2.2. Product upgrade substitution suggested and accepted at no additional cost to TxDOT.

7.2.3. Vendor commended for exceptional customer service, exceptional service provided.

8. CONFLICT OF INTEREST: The vendor, vendor’s personnel, and vendor’s subcontractor(s) affirm not to have acquired and agree not to acquire any interest during the term of the contract that would conflict in any manner with the performance of the vendor’s obligations in regards to services authorized.

9. TxDOT RESPONSIBILITIES: TxDOT will:

9.1. Provide a point of contact.

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9.2. Provide required forms to file accident reports.

10. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

10.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

10.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

10.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

10.2.2. Managing the financial aspects of the contract including approval of payments.

10.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

10.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

10.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 3.0.

Specification No. TxDOT 550-85-67504 Dated July 2025