ESBD_436222_1753461213273_Addendum 1 - Online Bid Room.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0016128v3
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) on July 25, 2025, for the wheelchair lifts and maintenance services contract at the Austin State Supported Living Center (IFB No. HHS0016128v3). The addendum adds Exhibit E, which provides information regarding the optional use of the HHS Online Bid Room for electronic bid submission. Responses remain due by July 30, 2025, at 10:30 AM. Bidders are required to acknowledge receipt of this addendum by signing and returning the acknowledgement form with their solicitation response according to the submission options outlined in the original solicitation package. Respondents who have already submitted responses prior to this addendum may email the signed acknowledgement form to pcsbids@hhsc.state.tx.us before the solicitation due date and time.
The HHS Online Bid Room is an optional electronic submission method subject to all terms, conditions, and requirements of the original solicitation. Access requires a multi-step registration process through IAMOnline, which may take several days to complete; bidders must allow sufficient time for approval to meet the response deadline. All external users must request a new account using an email address as the user ID, and those with previous access to the Enterprise Portal or IAMOnline must register with a different email address. The IAMOnline account activation link remains valid for seven days for security purposes. The HHSC Help Desk is available at 512-438-4720 or 855-435-7181 (toll-free) from 7:00 AM to 7:00 PM CT, Monday through Friday. Technical difficulties with the optional online bid room shall not constitute sufficient basis for protest of a contract award.
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Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0016128v3 Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
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Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: veronica.alvarado@hhs.texas.gov
DueDate: 2025-07-30
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2025-07-25
TextField30: 512-406-2505
TextField32: This addendum is to add the option to submit bids via the HHS Online Bid Room.
Exhibit E, HHS Online Bid Room Information, is hereby added to the Invitation For Bids (IFB) solicitation package.
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
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