ESBD_436206_1752683884262_ITB 717-25-743 Water Leak Detection Repair Services.pdf

INVITATION TO BID (ITB)

ITB #717-25-743

WATER LEAK DETECTION & REPAIR

SERVICES

DEADLINE FOR SUBMITTAL:

1:00 p.m. Central Time; Thursday, July 31, 2025

Texas Southern University

PROCUREMENT SERVICES

Attention: Greg Williams

3100 Cleburne Street Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

(Proposals received after the date and time specified will not be accepted)

ITB Number: 717-25-743 Water Leak Detection & Repair

Texas Southern University Date of Issuance: Wednesday, July 16, 2025 Procurement Services – Purchasing 3100 Cleburne Street, Room HH333 Deadline: Thursday, July 31, 2025, 1:00 p.m. Central Time Houston, TX 77004

Under Section 231.006, Family Code, the vendor certifies Texas Vendor ID or FEI No. that the individual or business entity named in this contract, offer, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract COMPANY NAME may be terminated and payment may be withheld if this certification is inaccurate.

ADDRESS

CITY STATE ZIP If the paragraph above is applicable, provide names and social security number of each person with at least 25% ownership. Vendors that pre-registered this PHONE NUMBER EMAIL ADDRESS information on the Texas Procurement and Support Services Centralized Master Bidders List have satisfied This Vendor agrees to comply with all conditions AUTHORIZED SIGNATURE DATE shown on this form.

FAILURE TO MANUALLY SIGN WILL DISQUALIFY BID

TYPE OR PRINT NAME OF SIGNER

E-MAIL ADDRESS ______________________________

QUOTE F.O.B. DESTINATION PREPAID & ALLOWED Check below if preference is claimed under Rule 1 TAC 113.8 DELIVERY TIME DAYS [ ] Produced in Texas and/or Texas bidder [ ] Texas agricultural products TERMS OF PAYMENT: NET____DAYS [ ] USA produced supplies, materials or Equipment FREIGHT CHARGES: [ ] Historically Underutilized Business Certified If quoting other than F.O.B. Destination Prepaid and by the TX Procurement and Support Services Allowed, indicate all freight charges. [ ] Products of persons with mental or physical Disabilities [ ] Products made of recycled materials [ ] Energy efficient products

TOTAL AMOUNT OF BID:

$ See Attachment 1

Greg Williams gregory.williams@tsu.edu 713-313-4350 http://www.tsu.edu/ mailto:gregory.williams@tsu.edu

Texas Southern University desires to enter a contract awarded to the company(s) offering the most advantageous proposition to the institution. Bids must be plainly marked on the envelope container or package, with the offer number and opening date.

BID DELIVERY

Bid packets are commonly submitted to TSU by one of the following methods: (1) U.S. Postal Service overnight,

(2) Fed Ex overnight / Express Mail, and/or (3) Hand Deliver (recommended). Regardless of how you deliver your proposals response please note:

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

TSU Post Office, 3100 Cleburne St, Houston, TX 77004

**Please instruct your courier NOT to go the Warehouse nor Central Receiving as this could delay delivery and could ultimately result in your response being late and rejected. Due to the current pandemic, all solicitation responses must be delivered to TSU’s Post Office.

ADDITIONAL COPIES

Texas Southern University requests that bidders submit one (1) original and one (1) copy of bid response and a flash drive with a copy of the bid response for the purpose of evaluation by multiple parties. Please clearly mark the original copy of your offer.

EQUAL OPPORTUNITY

Contractor represents and warrants that it shall not discriminate against any person on the basis of race, color, national origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract.

PPUUBBLLIICC IINNFFOORRMMAATTIIOONN

TSU considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded. Respondents are hereby notified that the University strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of ITB information.

WAIVER OF INCONSISTENCIES:

The University reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal responses.

INCURRED EXPENSES

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor. Neither the University, nor the State of Texas, is liable in any manner.

PRE-SUBMITTAL CONFERENCE / WALKTHROUGH:

The Pre-submittal / Walkthrough will be held Wednesday, July 23, 2025, at 10:00 a.m., Central Time at the location described below:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

Please meet in the General Service Building, Room #220. See university map at https://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf You may park in Lot S-1 located at 3347 Blodgett Street. Proposal submissions will only be accepted from companies represented at the mandatory pre-proposal meeting, as evidenced by the pre-proposal attendance roster.

INQUIRIES

All inquiries regarding this Invitation to Bid must be submitted via email by Friday, July 25, 2025, by 12:00 p.m.

Central Time. The University will not accept questions after this date. All inquiries may result in written responses posted to the Electronic State Business Daily, available at https://www.txsmartbuy.com/esbd Questions must be emailed to Greg Williams at gregory.williams@tsu.edu.

ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily Website https://www.txsmartbuy.com/esbd up until the offer opening time for any changes, modifications or addenda to this offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with the submitted Bid. Failure to do so could result in an offer submission that cannot be considered

REFERENCES

Vendors responding to this bid must be prepared, if asked pre-award, to submit a list of at least three references your company has successfully provided products for projects of this type and magnitude. The list must include the client’s name, address, email address, telephone number, a contact person, and a brief description of the project completed. The University shall not be confined to this list if it deems further reference investigation necessary.

HUB Subcontracting Plan (HSP)

In accordance with Gov’t Code §2161.252, Texas Southern University has determined that subcontracting opportunities are probable under this contract. Therefore, respondents, including State of Texas certified Historically Underutilized Businesses (HUBs), must complete and submit a State of Texas HUB Subcontracting Plan (HSP) with their solicitation response if the total dollar amount of bid response is greater than $100,000, the University requires respondent to complete and submit their signed HUB Subcontracting Plan (HSP) with their solicitation response.

NOTE: Responses greater than $100,000 that do not include a completed HSP shall be rejected pursuant to Gov’t Code §2161.252(b).

SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors

AWARD

Texas Southern University intends to award in such a way as to gain the greatest benefit to the result of this project and therefore the University. Texas Southern University will be the sole judge of what constitutes the most advantageous proposition to the University. An award to multiple vendors is reserved by the university if so chosen.

CRITERIA FOR AWARD

The evaluation of the bid will include the overall response to the bid, and will include, but is not limited to the “Best Value Standard for Purchase of Goods or Services” and any other factor Texas Southern University deems https://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf https://www.txsmartbuy.com/esbd https://www.txsmartbuy.com/esbd relevant. The University must be confident that their needs can be met. The University will evaluate and make the award on the offer that is determined to be the best value to the University based on the criteria listed below.

All bids must be complete and convey all the information requested to be considered responsive.

Considerations for award of this contract will include the factors in accordance with Government Code 2155.074.

Best Value Standard for Purchase of Goods or Services are as follows:

(a) For a purchase of goods and services under this chapter, each state agency, including Texas Southern University and shall purchase goods and services that provide the best value for the state.

(b) In determining the best value for the state, the purchase price and whether the goods or services meet specifications are the most important considerations. However, the Texas Procurement and Support

Services or other state agency may, subject to Subsection (c) and Section 2155.075, consider other relevant factors, including:

(1) Proposed costs

(2) Stability and success of contractor’s business

(3) Quality and reliability of the goods and services

(4) Delivery terms and proposed transition plan

(5) Indicators of probable contractor performance under the contract such as past contractor performance, the contractor's financial resources and ability to perform, the contractor's experience or demonstrated capability and responsibility, and the contractor's ability to provide reliable maintenance agreements and support

(6) Other factors relevant to determining the best value for the state in the context of a particular purchase

Added by Acts 1997, 75th Leg., ch. 1206, § 6, eff. Sept. 1, 1997.

Amended by Acts 2001, 77th Leg., ch. 1422, § 14.16, eff. Sept. 1, 2001.

PUBLICITY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the University's employees or use the University's name in connection with any sales promotion or publicity event without the prior express written approval of the University.

BID TABULATION

Electronic copy of the submittal tabulation sheet will be made available after the scheduled public bid opening per request through Purchasing. Only names of respondents and total bid price will be released to the public at the public bid opening. All other information will be kept confidential until after successful contract award.

SEVERABILITY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

GOVERNING LAW

This Contract, including, without limitation, this ITB and any resulting agreement or purchase order, shall be construed and governed by the laws of the State of Texas.

HOUSE BILL 1295

The awarded vendor is required to submit the State of Texas House Bill 1295 certificate for Interested Parties if over $100,000; unless you are a publicly traded company. If applicable to you, please obtain the most recent Form

1295 from the State of Texas Purchasing, complete it, and include it in your bid response. The link to the form can be located at the following link: https://www.ethics.state.tx.us/filinginfo/1295/.

If not applicable to you, state it clearly in your response as well below.

Are you a publicly traded company?

Is your 1295 certificate included in your response:

FIRM PRICING

Prices contracted for are to be guaranteed firm pricing for ninety (90) days.

TERMINATION FOR FAILURE TO MEET SPECIFIED DELIVERY

Should the contractor consistently fail to meet the specified delivery, Texas Southern University reserves the right to cancel upon 10 days written notice. Texas Southern University specifically reserves the right to purchase these items elsewhere when delivery cannot be met, and Texas Southern University deems it necessary to override the contractual agreement.

FIXED ESCALATION CLAUSE

Bidders must certify a fixed, maximum percentage of escalation for both the initial and any subsequent terms of the contract as specified. This percentage will be employed in the evaluation and award of any contract resultant of the bid. The maximum annual percentage of escalation is ______%. If this field is not filled in, an escalation of 0% will be assumed.

RIGHT TO TERMINATE

The University reserves the right to terminate this contract or any portion thereof on thirty (30) days written notice.

Grounds for cancellation shall include, but are not limited to the following:

1) Failure to provide timely prompt service, and

2) Failure to provide quality products.

The University shall be the sole judge of acceptable service as indicated above.

TERMINATION

For termination, which is not based upon cause, thirty (30) day written notice shall be given to the contractor.

AMENDMENTS

This Contract may be amended only upon written agreement between Texas Southern University and Contractor;

however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void.

PROTECTION OF PROPERTY

Vendors shall always guard against damage or loss to the University property or of other vendors, Suppliers or contractors, and shall be responsible for replacing or repairing, or for the cost of repairs or replacement of any such loss or damage. The University may require payment or require such additions and/or adjustments to the Vendor’s assessment to ensure reimbursement or replacement for such loss or damage to property incurred by the Vendor or its agents https://www.ethics.state.tx.us/filinginfo/1295/

INDEMNIFICATION

CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, ITS

OFFICERS, AND EMPLOYEES, AND TEXAS SOUTHERN UNIVERSITY ITS OFFICERS, AND EMPLOYEES AND CONTRACTORS, FROM AND AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING WITHOUT LIMITATION ATTORNEYS’ FEES AND COURT COSTS, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF CONTRACTOR IN

THE EXECUTION OR PERFORMANCE OF THIS CONTRACT. CONTRACTOR SHALL COORDINATE ITS

DEFENSE WITH THE TEXAS ATTORNEY GENERAL AS REQUESTED BY TEXAS SOUTHERN UNIVERSITY.

THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR TEXAS SOUTHERN UNIVERSITY FOR ANY CLAIMS

OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF TEXAS SOUTHERN

UNIVERSITY OR ITS EMPLOYEES.

VENDOR CERTIFICATION / ACCEPTANCE

The undersigned hereby certifies that he has read, understands, and agrees that acceptance by Texas Southern University of the bidder’s offer by issuance of a purchase order will create a binding legal contract. Further he agrees to fully comply with documentary forms herewith made a part of this specific procurement

NAME OF COMPANY:

AUTHORIZED SIGNATURE:

TYPED NAME & TITLE:

TERMS AND CONDITIONS & ATTACHMENTS

The following attachments are to be considered as part of this bid:

1) Texas Southern University “Terms and Conditions”

2) State of Texas Hub Plan

3) State of Texas 1295 form, Certificate of Interest Parties

4) Attachment 1

5) Attachment 2

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences. Check below to claim a preference under 34

TAC Rule 20.38

( ) Supplies, materials or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran *

( ) Agricultural products produced or grown in TX

( ) Agricultural products and services offered by TX bidders*

( ) USA produced supplies, materials or equipment

( ) Products of persons with mental or physical disabilities

( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

( ) Energy Efficient Products

( ) Rubberized asphalt paving material

( ) Recycled motor oil and lubricants

( ) Products produced at facilities located on formerly contaminated property

( ) Products and services from economically depressed or blighted areas

( ) Vendors that meet or exceed air quality standards

( ) Recycled or Reused Computer Equipment of Other Manufacturers

( ) Foods of Higher Nutritional Value

SCOPE OF WORK

Water Leak Detection & Repair of Chilled and Hot Water Process Piping

1) Contractor shall supply all labor, supervision, technical staff, management and services required to develop and execute a comprehensive work plan for Underground leak detection and piping repair to the Chilled and Hot Water process lines at Texas Southern University.

2) The Chilled and Hot Water process lines are in disrepair with excessive corrosion and wear on materials.

Repairs to known leaks revealed discovery of degradation and multiple failures throughout the line. Failure of this piping is affecting the entire West End of campus including RS Music Bldg., Biggers Art, New Science Center, Technology Bldg. and H&PE Arena. This work requires immediate completion as to not adversely affect the functioning of these buildings.

3) This scope of work for this effort will inspect and assess the Chilled Water and Hot Water lines for deficiencies and impact these deficiencies may have. Services to be provided to equipment will be coordinated with TSU in a manner that will provide the least disruption to the campus. The lines included in this scope of work four (4) total are:

• Chilled Water Lines – Supply and Return - 8” to 10” Diameter

• Hot Water Lines – Supply and Return – 6” to 10” Diameter

4) The scope includes removal and replacement of four (4) total valves. Two (2) 10” Chilled Water and Two

(2) 6” Hot Water lines, located inside the Valve Vault. The Valve Vault side wall will be demolished for leaking pipe and flange connection extraction and replacement. Install new piping and valves. Replace all valves and fittings the have experienced degradation to the point of e(valves are coated for underground applications eminent failure causing disruption of service and impact functionality of the serviced buildings.

Approximately 1,000 linear feet (250 ft X 4 pcs. already identified) rerouting of pipe to establish tie-in to acceptable pipe. The reroute will require boring underneath the Tiger Walk area (paved walking area) at H&PE. All piping and valves exposed will be coated for underground applications to limit corrosion from direct bury.

5) The University’s Project Manager or designated representative will direct the general process to be followed but shall not generally direct the means or methods to be used by the Contractor. The University will provide base maps or record drawings of facilities when they are requested and available. All work to be completed will be agreed upon prior to the commencement of work with a general scope of services and inspected and approved by the University’s project Manager or designated representative.

6) Contractor is responsible for damage resulting from performing work and clean-up of effected area. The Contractor shall incur these damage costs and not pass these charges to the University.

7) Contractor is encouraged to obtain a thorough understanding of the project and obtain all necessary tools, equipment, materials, services and qualified labor to complete the project to the University’s satisfaction.

No change orders will be permitted.

8) Contractor shall warranty and guarantee the Work, equipment and materials for a period of at least one (1) year after date of final acceptance in writing by the University. During this period, the Contractor shall make any repairs and/or replacements of defective equipment and materials and corrections of work due to poor workmanship.

9) See Exhibit A for additional details.

EXHIBIT A

ATTACHMENT 1

PRICING AND DELIVERY SCHEDULE

Bid of: ___________________________________ (Firm Name)

To: The Texas Southern University

ITB No.: 717-24-724 Water Leak Detection & Repair Services

Ladies and Gentlemen:

Having carefully examined all the SOW and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the required pursuant to the above-referenced Invitation To Bid upon the terms quoted below. University will not accept bids which include assumptions or exceptions to the work identified in this

ITB.

Contractor’s Pricing for Services (ref. Scope of Work of this ITB) should be inclusive of all contractor’s cost and expenses.

1. Pricing for Water Leak Detection Services

A. Contractor provides a flat fee: $_________________

B. Contractor shall describe the means and methods utilized to provide water leak detections services:

2. Pricing for Repair of Water Leaks

A. Minimum fee per leakage repair: $_________________

B. Maximum fee per leakage repair not to exceed: $_________________

C. Explain the fee variance between from A & B above. Specify the additional cost to justify the increase.

3. Delivery Schedule of Events and Time Periods

Indicate number of calendar days needed to commence the Services from the execution of the services agreement:

_______________ Calendar Days

By:____________________________ Name:_______________________ Title: ______________________

(Authorized Signature for Bidder) (Print Name)

ATTACHMENT #2

CONTRACTOR’S PRE-BID DISCLOUSURE STATEMENT

All questions must be answered or your bid will be deemed non-responsive and subject to rejection. The data given must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets.

The Bidder may submit any additional information he desires, so long as that information does not constitute a condition, qualification or exception to the Bid Submittal.

1. This Pre-Bid Disclosure Statement is submitted to Texas Southern University by: __________________________________________________________________________ __ a Corporation, __ a Partnership, __ a Texas Joint Venture, or __ an Individual.

2. Years in business under present business name: _______

3. Years of experience in the type of work called for in this bid as: A General Contractor _____, or B

Subcontractor _______.

4. What similar projects has your organization completed within the last five (5) years? List most recent FIRST.

Business Name Type of Work Date Completed Contact’s Name & Email

5. What similar projects does your organization have under way as of this date?

Business Name Type of Work Contact’s Name & Email

6. Have you ever failed to complete any work awarded to you?

___ Yes ____ No. If "Yes", state where and why. ____________________________________

7. Explain in detail the manner in which you have inspected the work and jobsite proposed in this contract:_________________________________________________________________

8. Explain in detail your plan or layout for performing the work proposed in this contract: