ESBD_431150_1750946665860_Exhibit G Scope of Work.pdf

Scope of Work (SOW)

Scope of Services to be Performed The required services to be provided are for inspections, testing and as-needed repair services for fire alarm, sprinkler and suppression systems located at Kerrville State Hospital.

All services performed by Contractor must meet or exceed National Fire Protection Association (NFPA) 1 Fire Code and all other applicable NFPA Codes and Standards.

Contractor shall coordinate with Kerrville Sate Hospital designee the proposed schedule for all inspections at contract award.

Contractor shall confirm all scheduled inspections with Kerrville State Hospital designee via phone and email, at minimum, seventy-two (72) hours prior to services commencing unless otherwise approved by Kerrville State Hospital designee.

Prior to performing any service under this SOW, the Contractor and its personnel shall:

a) Coordinate with Kerrville State Hospital if Contractor requires staging area(s)for equipment while performing services.

b) Notify Warren Setnan at Kerrville State Hospital of all Contractor personnel to perform services, including first and last name, title, and certifications.

c) Sign in at the Maintenance Office.

d) Inspect all work areas and surfaces for pre-existing defects or deficiencies outside the scope of work of this solicitation and report all deficiencies to the Maintenance Director. Should Contractor fail to notify any preexisting deficiencies to Kerrville State Hospital, the deficiency shall become the sole responsibility of the Contractor.

Contractor shall provide, at minimum, one (1) field supervisor to oversee all installation, repair, and maintenance services at Kerrville State Hospital.

Equipment, Inspection and Testing Schedules

All inspection and preventive maintenance services shall be performed in the second week of the scheduled month unless otherwise approved by Kerrville State Hospital.

https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=1 https://www.nfpa.org/Codes-and-Standards/All-Codes-and-Standards/List-of-Codes-and-Standards

Upon completion of inspection and testing services, the Contractor shall provide, for Kerrville State Hospital review and approval, an inspection report including the following:

a) Service ticket number.

b) Device or equipment

c) Date and time of inspection.

d) Technician first and last name, title, and certifications

e) Location and building number.

f) Occupancy classification

g) Applicable inspection code

h) Visual and function test results

i) A detailed quote per device or equipment deficiency and shall include, at minimum, required correction, equipment or part, make and model number, price, and estimated labor.

Contractor shall provide all documentation and reports via email within five (5) business days of services completion.

All openings in rated walls, ceilings and floors associated with new systems installed as part of this contract shall be fire or smoke sealed in accordance with the applicable NFPA rating.

Fire Alarm Inspections and Testing Services All fire alarm inspections must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition, NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition, NFPA 101 Life Safety Code 2012 edition and Joint Commission EC.02.03.05, as applicable.

Fire alarm inspections shall occur:

a) Annual – to be determined by Maintenance Director

b) Quarterly – to be determined by Maintenance Director https://www.nfpa.org/Codes-and-Standards/All-Codes-and-Standards/List-of-Codes-and-Standards https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 https://www.jointcommission.org/resources/the-physical-environment/fire-protection/

Inspections shall include, at minimum:

a) Smoke test via magnet test.

b) Heat detector.

c) Duct detector.

d) Manual pull stations

e) Relay and control system.

f) Elevator recall

g) Audible and visual devices

h) Electronic magnet releasing devices.

Sprinkler Inspections and Testing Services

All sprinkler inspections must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition, NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition, NFPA 101 Life Safety Code 2012 edition and Joint Commission EC.02.03.05 as applicable.

Sprinkler inspections shall occur:

a) Annual – to be determined by Maintenance Director

b) Quarterly – to be determined by Maintenance Director

Inspections shall include at minimum:

a) Valve tamper switch.

b) Sprinkler flow switches

c) Water flow switches

d) Vane type

e) Pressure switch.

https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/www.jointcommission.org/-/media/tjc/documents/resources/patient-safety-topics/physical-enviroment/features_of_fire_protection_related_to_fire_alarm_systempdf.pdf?db=web&hash=26FB29579B75C6576D60A5E05B157AB6&hash=26FB29579B75C6576D60A5E05B157AB6

Sprinkler Obstruction Inspection and Testing Services

All sprinkler obstruction inspections must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition and NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition as applicable.

Sprinkler obstruction inspections shall occur:

a) To be determined by Maintenance Director

Inspections shall include water flow obstruction and replacing sprinkler gauges as applicable.

Backflow Prevention Inspection and Testing Services

All backflow prevention inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition and NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition as applicable.

Backflow prevention inspections shall occur:

a) Annual – to be determined by Maintenance Director

Inspection shall be conducted when main water supply is through the back flow preventer or pressure reducing valve.

Fire Extinguisher Inspection Services

All fire extinguisher inspections and tests must meet or exceed NFPA 10 Standard for Portable Fire Extinguishers 2010 edition as applicable.

Fire extinguisher inspections shall occur:

a) Annual – to be determined by Maintenance Director

b) Quarterly- to be determined by Maintenance Director

Inspections shall include at minimum:

a) Identification number location https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=10

b) Size is sufficient to applicable range of use.

c) Type is applicable to potential fire hazard.

d) Manufacture date.

e) New annual inspection tag

f) Brand

g) Six-year due date

h) Hydro due date and pass of fail

Hood Suppression System Inspection and Testing Services

All hood suppression system inspections and tests must meet or exceed NFPA 10 Standard for Portable Fire Extinguishers 2010 edition, NFPA 17 Standard for Dry Chemical Extinguishing Systems 2011 edition, NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2011 edition and 28 TAC §34.517, as applicable.

Hood suppression system inspections shall occur:

a) Annual - to be determined by Maintenance Director

b) Semi-Annual - to be determined by Maintenance Director

Inspections shall include at minimum:

a) System Inspection Check Points:

1. All systems are Underwriters Laboratories (UL) 300 compliant.

2. All equipment within hood protection areas including detection and actuation cables.

3. Cylinders free of defect, are securely mounted and easily accessible.

4. Initiator cartridges - hydrostatic test as applicable

5. Duct and plenum spray coverage span with correct nozzles.

6. Exhaust fan and required warning signage.

file://hhsc4avfsvloi03/Procurement/PROCUREMENT%20RESOURCES/Sourcing%20Teams/Team%202%20-%20Services/CURRENT%20BUYER%20WORKING%20FILES/Bartelme,%20Tammy/FY24-Services%20Reqs/227229%20-%20IT%20Fire%20Alarm-Sprinkler%20repair%20inspections%20-%20$450K/Standard%20for%20Portable%20Fire%20Extinguishers https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=17 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=96 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=96 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=28&pt=1&ch=34&rl=517 https://www.ul.com/

7. Quartzoid links inspected and cleaned.

8. Grease filters.

9. Hood cleaned with service dates.

10. Appropriate spacing between all open flames, appliances, filters, and fryers

11. Accessible pull station no farther than twenty (20) feet from hazardous area

12. Nozzle fan spray has appropriate coverage and angle and has no internal or external obstructions.

13. Unnecessary penetrations sealed with fire caulk.

14. Piping and conduit braced per specifications.

15. Pressure gauges.

16. Piping components fully operational

b) System Test Points:

1. System test operated from terminal link.

2. Detection link cable has proper tension and travel.

3. System test operated from manual pull station.

4. Electrical shut down function.

5. Gas shut down function.

6. Micro switch operation

7. Air exhaust system shuts down upon activation.

8. Building alarm reports system activation

c) Post Service Check Points:

1. All safety pins and service tools removed.

2. Contractor shall demonstrate to Kerrville State Hospital how to manually operate the system

3. Reset circuit breakers.

4. Confirm all appliances are fully operational as required

5. Test and replace fusible links as applicable

6. Inspect and replace rubber blow off caps as applicable

7. Relight all gas appliance pilot lights

8. Reset system

9. System is fully operational

10. Inspect and confirm service tag on cylinder and cabinet, tamper seals on control box, manual and automatic pull stations are easily accessible.

Fire Alarm Smoke Sensitivity Inspection and Testing Services

All fire alarm smoke sensitivity inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition as applicable.

a) Biennial - to be determined by Maintenance Director

Contractor shall only use a magnet for sensitivity testing.

Fire Pump Inspection and Testing Services

All fire pump inspections and tests shall meet or exceed NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems 2011 Edition

a) Annual – to be determined by Maintenance Director

b) Monthly to be determined by Maintenance Director

Fire pump inspections shall include:

a) Pump suction, discharge, and bypass valves are functioning correctly

b) Piping is free of leaks https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25

c) Suction line pressure gauge is reading within acceptable range

d) Wet pit suction screens are in place and unobstructed

e) Water flow test valves are functioning correctly

Hydro and Fire Department Connection (FDC) Inspection and Testing Services

All hydro and FDC inspections and tests must meet or exceed NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition as applicable.

a) Every 5 years- to be determined by Maintenance Director

Inspections shall include checking all connection valves and seals.

Control Panel Equipment Function Inspection and Testing Services

All control panel equipment function inspection and testing services must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition as applicable.

a) Annual – to be determined by Maintenance Director

Inspections shall include, at minimum:

a) Fuses

b) Lamps

c) LEDs

d) Interface equipment

e) Primary power supply

f) Test to verify the correct receipt of an alarm supervisory or trouble signal and power supply, and loss of power signal.

Main Drain and System Riser Inspection and Testing Services https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72

All drain and riser inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition and, NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition as applicable.

a) Annual - to be determined by Maintenance Director

b) Quarterly - to be determined by Maintenance Director

Inspections shall include, at minimum:

a) Main drain empties as required

b) Riser system is at full pressure

Battery Sealed Lead Acid Inspection and Testing Services

All battery inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition as applicable.

a) Annual – to be determined by Maintenance Director

b) Semi-Annual – to be determined by Maintenance Director

Inspections shall include, at minimum:

a) Conducting a charge test

b) 30-minute discharge test

c) Remote annunciator functioning

d) Check batteries for corrosion and leakage,

e) With a charger disconnected, the battery should be load tested.

Load Voltage Inspection and Testing Services All inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition as applicable.

Semi-Annual -to be determined by Maintenance Director

Inspections and tests shall include, at minimum:

a) Conducting a charge test https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72

b) 30-minute discharge test

c) Remote annunciator functioning

d) Check batteries for corrosion and leakage,

e) With a charger disconnected, the battery should be load tested.

Fire Panel Batteries Inspection and Testing Services All fire panel battery inspections and tests must meet or exceed NFPA 72 National Fire Alarm and Signaling Code 2010 edition as applicable

Fire Hydrant and Valve Inspection and Testing Services All fire hydrant and valve inspections and tests must meet or exceed NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems 2011 edition as applicable.

a) Annual – to be determined by Maintenance Director

Inspections shall include, at minimum:

a) Assure the hydrant is accessible for firefighters

b) Inspect for leaks

c) Inspect for cracks

d) Outlets are appropriately tightened and, lubricated as applicable

e) Repair or replace worn nozzle threads as applicable

f) Repair or replace worn control valve operating nut as applicable

g) Confirm appropriate wrench is available for wet barrel hydrants

h) Each hydrant must be fully opened allowing water to flow until all foreign material has been flushed, or until one minute has passed, whichever is longer.

i) Hydrant control valve is closed and for dry barrel hydrants, ensure water drains from the barrel for up to sixty (60) minutes for the water to fully drain. Contractor shall use a Hose Monster (or equal) for safety.

https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=25 https://hosemonster.com/product-category/hose-monsters/

j) Lubricate all hydrant caps

As-Needed Repair Services Equipment, parts and materials for all as-needed repairs shall be new, in current production for commercial trade, quality material and without defect at time of installation, be installed per manufacturer specifications and must meet or exceed NFPA Codes and Standards, as applicable.

a) Contractor shall provide, at minimum, full warranty coverage including labor, material, and equipment deficiencies for twelve

(12) months or the manufacturer warranty, whichever is greater.

b) Contractor shall provide all warranty documentation prior to leaving job site.

c) All deficiencies shall be defined as red tag, yellow tag or recommended per Contractor or manufacturer.

Contractor shall coordinate all repair services with Kerrville State Hospital. Kerrville State Hospital may request some or all repairs be completed the same day, if applicable.

Contractor shall invoice as-needed repairs with inspection invoices. Upon completion of repair services, the Contractor shall provide, for Kerrville State Hospital review and approval, a detailed service and repair report including the following:

a) Service ticket number

b) Device or equipment

c) Date and time of inspection

d) Technician first and last name, title, and certifications

e) Location and building number

f) Occupancy classification

g) Applicable inspection code

h) Visual and function test results

i) Parts, materials, and labor remedying all deficiencies and as needed repairs

Kerrville State Hospital Device Count and Inspection Frequency

Line Item

Device Qty Inspection/Testing Frequency

1 Wet Sprinklers 2769 Quarterly for buildings 502, 502A, 601, 603, 604, 610, 611, 612, 613, 620, 623, 630, 636 2 Smoke Detector 448 Annually, quarterly for buildings 502, 577, 601, 603, 604, 610, 611, 612, 613, 620, 630 3 Smoke/Heat 2 Annually, quarterly for buildings 636 4 Pull Station 130 Annually, quarterly for buildings 502, 577, 600, 601, 603, 604, 610, 611, 612, 613, 620, 630, 636 5 Tamper Switch 35 Annually, quarterly for buildings 502, 502A, 600, 601, 603, 604, 610, 613, 620, 623, 630, 636 6 Waterflow Switch 26 Annually, quarterly for buildings 502, 502A, 601, 603, 604, 610, 611, 613, 620, 623, 630, 636 7 Heat Detector 18 Annually, quarterly for buildings 502, 502A, 611, 620, 630, 636 8 Backflow Preventor 19 Annually for buildings 502, 502A, 600, 601, 603, 604, 610, 611, 613, 620, 623, 630, 636 9 Fire Pumps 1 Annually for building 630

10 Smoke Door 494 Annually, quarterly for buildings 502, 502A, 612, 613, 630 11 Duct Detector 43 Annually, quarterly for buildings 502, 502A, 603, 604 611, 612, 613, 620, 630, 636 12 Strobe 76 Annually, quarterly for buildings 502, 502A, 603, 604, 611, 620, 630, 636 13 Horn - Strobes 580 Annually, quarterly for buildings 502, 630, 636 14 Magnetic Door Holders 76 Annually, quarterly for building 502A, 630, 612, 613 15 Magnetic Lock 49 Annually for buildings 502A, 611, 612, 613, 630 16 Audiovisual 409 Annually, quarterly for buildings 502, 502A, 577, 601, 603, 604, 610, 611, 612, 613, 620, 623, 630 17 Fire Doors 97 Annually for building 502A, 630, 612, 613, 604 18 Fire Alarm Control Panels 15 Annually, quarterly for buildings 502, 502A, 503, 577, 600, 601, 603, 604, 610, 611, MSU, 620, 623, 630, 636 19 Sprinkler Systems 14 Annually for buildings 502, 502A, 503, 601, 603, 604, 610, 611, 620, 623, 630 & Mech Room, MSU, 636 20 Risers 15 Annually, quarterly for buildings 502, 502A, 503, 601, 603, 604, 610, 611, 613, 620, 623, 630, Mech. 636