ESBD_428949_1750265543323_Exhibit M-Construction Documents.pdf

Specification Manual for:

ARCHITECT’S PROJECT NUMBER: HP0877.2301.00

MHSHS – Magoffin Home Structural Stabilization

1120 Magoffin Avenue

El Paso, TX 79901

September 30, 2024

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Contract #: 808-23-231446

Owner:

Texas Historical Commission 1511 Colorado Street

Austin, TX 78701

Project Team:

Treanor 2554 Elm Street, Ste. 200

Dallas, TX 75226

Pat Taylor, Inc.

P.O. Box 673

Mesilla, NM 88046

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MHSHS THC # 808-23-231446

Magoffin Home Structural Stabilization Treanor # HP0877.2301.00 100% CD September 30, 2024

TABLE OF CONTENTS 1

SPECIFCATION MANUAL TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0107 Seals Page

DIVISION 01 – GENERAL REQUIREMENTS

01 0000 General Requirements 01 1000 Summary 01 2200 Unit Prices 01 2500 Substitution Procedures 01 2500-A Substitution Request Form 01 2600 Contract Modifications Procedures 01 2900 Payment Procedures 01 3100 Project Management and Coordination 01 3216 Construction Project Schedules 01 3233 Photographic Documentation 01 3300 Submittal Procedures 01 3519 Restoration Project Procedures 01 3591 Historic Treatment Procedures 01 4000 Quality Requirements 01 4339 Mockups 01 5000 Temporary Facilities and Controls 01 6000 Product Requirements 01 7300 Execution 01 7700 Closeout Procedures 01 7839 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS

02 4119 Selective Demolition 02 4296 Historic Removal and Dismantling

DIVISION 04 – MASONRY

04 0336 Historic Treatment of Adobe Masonry 04 0342 Masonry Restoration 04 0513 Masonry Mortaring

DIVISION 05 – METALS

05 5133 Metal Ladders

DIVISION 06 – WOOD, PLASTICS AND COMPOSITS

06 0312 Historic Wood Repair 06 1053 Miscellaneous Rough Carpentry

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 6200 Sheet Metal Flashing and Trim 07 9200 Joint Sealants

DIVISION 09 – FINISHES

09 0391 Historic Treatment of Plain Painting 09 0394 Historic Treatment of Decorative Painting

TABLE OF CONTENTS 2

SEALS PAGE 00 0107 - 1

SECTION 00 0107 - SEALS PAGE

PART 1 - Seals Page

1.1 DESIGN PROFESSIONALS OF RECORD

A. Architect:

1. Kenneth Vance Kelley

2. Texas # 22525

3. Responsible for Divisions 01-09 Sections except where indicated as prepared by other design professionals of record.

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GENERAL REQUIREMENTS 01 0000 - 1

SECTION 01 0000 - GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 OVERVIEW

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. It shall be deemed that any Contractor accepting work covered in these specifications is familiar with the kind of work he undertakes, has carefully examined all contract documents and has and has been informed fully as to the location of the improvements and conditions under which the work is to be done, and the quality of the workmanship required.

1.2 COORDINATION WITH OWNER AND OWNER REQUIREMENTS

A. The Owner will make the necessary arrangements to cause the Work area to be available to the Contractor. Access and egress to the Work area shall be routes agreed upon with the Owner.

B. The prospective Bidder shall visit the site and ascertain the extent of the Work to be done under the Contract and the conditions under which it must be performed.

C. The prospective Bidder shall make his own estimates and verify all dimensions of areas on the job.

D. Storage areas shall be as designated by the Owner and indicated in the Contract Documents.

E. Notify Owner not less than 72 hours in advance of activities that will affect Owner’s operation.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by the Owner unless permitted under following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than 72 hours in advance of proposed utility interruptions.

2. Obtain Owner’s written permission before proceeding with utility interruptions.

G. Smoking is prohibited on all construction sites, including all interior spaces and fenced exterior construction site. Smokeless tobacco is prohibited in all buildings.

H. Contractor Code of Conduct – Contractor is expected to perform their work in a professional manner.

Inappropriate Language or gestures, profanity, or lewd conduct are strictly prohibited.

I. Exterior construction sites are to be fenced with temporary chain link fencing. Construction sites to be secured at all times construction personnel are not present. Gate shall be closed and, if not monitored by personnel, locked after sunset and before sunrise. Provide exterior and interior lockable points of entry to the area of Work. If a construction core is utilized, provide 4 (four) keys to the Owner.

Construction fencing gates are to be secured with a padlock.

J. Exterior construction sites shall be maintained free of weeds and trash. Weeds and/or grasses to be mown when they reach a height of 6” (inches). Do not allow fires within exterior construction sites or plant protection zones.

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GENERAL REQUIREMENTS 01 0000 - 2

1.3 PRE-CONSTRUCTION CONFERENCE

A. The successful Bidder shall agree to attend a pre-construction conference along with persons responsible for the various operation involved with the Project.

1.4 TRAINING WORKSHOP

A. The successful Bidder and the adobe subcontractor shall agree to attend an on-site min. three-day adobe training workshop taught by the adobe building expert on the Architect’s team to learn techniques and establish quality standards for materials and execution, and for fabrication and installation of the adobe work.

1.5 CONSTRUCTION PROGRESS MEETINGS

A. Construction progress meetings will be held at the project site and virtually every two weeks while construction is on-going unless otherwise directed by the project architect/engineer. Coordinate dates of meetings with preparation of the payment request. These meetings are mandatory.

1.6 CERTIFICATE OF PROJECT COMPLETION

A. Upon final completion of the work under the Contract, a formal Certificate of Project Completion will be forwarded to the Contractor by the Architect/Engineer. The date of the certificate shall be the starting date of the guarantee or warranty period for all guarantees or warranties.

1.7 OPERATION AND MAINTENANCE DATA

A. Bind operation and maintenance data in 8-1/2” x 11” text pages in 3-ring binders.

B. Binder covers shall have printed title “OPERATION AND MAINTENANCE INSTRUCTIONS,” “title of project” and “project number.”

C. Internally subdivide binder contents with permanent page dividers, logically organized with tab tilting clearly printed under reinforced laminated plastic tabs.

D. Submit a minimum of three (3) bound sets to the Architect/Engineer prior to the final inspection.

Additionally, submit one electronic copy of the information provided in the binders (CD/DVD or flash drive).

1.8 PROJECT CLOSEOUT CHECKLIST

A. The document is for use by the project Architect/Engineer, Contractor and Owner to verify all items related to final completion are provided before final payment is released to the contractor.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 0000

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SUMMARY 01 1000 - 1

SECTION 01 1000 - SUMMARY

1.1 SUMMARY

A. Section Includes:

1. Work covered by Contract Documents.

2. Contractor's use of site and premises.

3. Coordination with occupants.

B. Related Requirements:

1. Section 01 5000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of this Contract consists of exterior adobe repairs, exterior plaster replacement, parapet repairs, as well as limited interior plaster and adobe repairs, for the Magoffin Home State Historic Site located in the City of El Paso, Texas.

B. Type of Contract: Project will be constructed under a single prime contract.

1.3 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.4 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will maintain limited items on the premises during the construction period, stored in Rooms 13, 15 and 16.

1. Maintain access to existing storage building at rear of the site.

1.5 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

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B. On-Site Work Hours: Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

1. Weekday (Monday through Friday) Hours: no restrictions.

2. Weekend (Saturday through Sunday) Hours: no restrictions.

3. Early Morning Hours: no restrictions.

4. Work in Existing Building: Contractor access to the interior is limited to Rooms 4, 6 and 19; no restrictions on work hours.

5. Hours for Utility Shutdowns: no restrictions.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify not less than 5 days in advance of proposed utility interruptions.

2. Obtain written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify not less than 5 days in advance of proposed disruptive operations.

2. Obtain written permission before proceeding with disruptive operations.

E. Smoking and Controlled Substance Restrictions: Use of tobacco products and other controlled substances is not permitted.

F. Employee Identification: identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.6 SPECIFICATION AND DRAWING CONVENTIONS

A. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification

Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

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UNIT PRICES 01 2200 - 1

SECTION 01 2200 - UNIT PRICES

A. Section includes administrative and procedural requirements for unit prices.

1. Section 01 2600 "Contract Modification Procedures" for procedures for submitting and handling

Change Orders.

2. Section 01 4000 "Quality Requirements" for field testing by an independent testing agency.

1.2 DEFINITIONS

A. Unit price is an amount incorporated into the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.3 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Unit prices shall be add/deduct and shall be used to adjust base bid quantities to reflect actual conditions encountered during the Work.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the Part 3 "Schedule of Unit Prices" Article contain requirements for materials described under each unit price.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Unit Price No. 1: Adobe repair condition #1, 4 inches deep (excluding lime plaster finish), in accordance with Section 04 0336 “Historic Treatment of Adobe Masonry.”

1. Unit of Measurement: Cost per square foot of façade.

B. Unit Price No. 2: Adobe repair condition #2, 8 inches deep (excluding lime plaster finish), in accordance

C. Unit Price No. 3: Adobe repair condition #3, 12 inches deep (excluding lime plaster finish), in accordance

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D. Unit Price No. 4: Repointing and pointing lime mortar joints in adobe, in accordance with Section 04 0336 “Historic Treatment of Adobe Masonry.”

E. Unit Price No. 5: Raking lime, mud or other fill from vertical joints in adobe to install anchor stones

(rajuelar) to provide key, in accordance with Section 04 0336 “Historic Treatment of Adobe Masonry.”

F. Unit Price No. 6: Epoxy crack injection.

1. Unit of Measurement: Cost per linear foot.

G. Unit Price No. 7: Interior plaster repair.

1. Unit of Measurement: Cost per square foot.

END OF SECTION 01 2200

SUBSTITUTION PROCEDURES 01 2500 - 1

SECTION 01 2500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 6000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

SUBSTITUTION PROCEDURES 01 2500 - 2

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

SUBSTITUTION PROCEDURES 01 2500 - 3

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2500

SUBSTITUTION PROCEDURES 01 2500 - 4

SUBSTITUTION REQUEST FORM 01 2500 - 1

SUBSTITUTION REQUEST

Project Name: Architect’s Project No:

Bid Package:

To: (GC or CM Company) From: (Subcontractor Company)

(Address) (Address)

(City/State/Zip) (City/State/Zip)

(Phone/Fax) (Phone/Fax)

(Contact Name) (Contact Name)

THE ABOVE FIRM HEREBY REQUESTS CONSIDERATION OF THE FOLLOWING PRODUCT OR SYSTEM

AS A SUBSTITUTION IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT DOCUMENTS:

A. Reason for Substitution:

1. After Bidding only:

Non-Availability due to: (circle one) Discontinuation of Production Unable to meet Construction Schedule Labor Dispute (strike or lockout) Bankruptcy Proven Shortage Proposed Cost Savings

B. Specified Product or System:

1. Product Name:

2. Specification Section:

3. Article(s)/Paragraphs:

SUBSTITUTION REQUEST FORM 01 2500 - 2

C. Requested Substitution:

1. Product Name/Number:

2. Maintenance Service Available? (circle one) Yes No

3. Maintenance Company Name and Location:

4. Parts Source Available? (circle one) Yes No

5. Parts Source Name and Location:

6. Attach product description, specifications, drawings, photographs, performance data, test data, warranty information, and any additional data or information for evaluation of the proposed substitution in accordance with requirements of Specification Section 01 6000.

7. Sample is attached? (circle one) Yes No

8. Sample is available on request? (circle one) Yes No

D. Product Comparison: Specified/Bid Product Proposed Substitution

Product Name/Brand Manufacturer Catalog Number Variation (s)

Unit Cost Total Cost

E. Effect of the Substitution:

1. Proposed substitution affects other parts of the Work? (circle one) Yes No

2. If yes, explain:

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3. Substitution requires dimensional revision or redesign of Structural, Mechanical, or Electrical work?

(circle one) Yes No

4. If yes, explain:

5. Cost difference of Affected Work: $ (circle one) Add Amount Deduct Amount

F. Time and Cost Implications:

1. Total cost implications: $ (circle one) Add Amount Deduct Amount

2. Total time implications:

(circle one) Add Days Deduct Days

G. List a minimum of 3 previous installations below, similar to use identified in the Construction Documents, where the proposed substitution has been used. Provide other data indicated.

1. Project Name:

Address:

Owner:

Architect:

General Contractor:

Date Installed:

Approximate Value ($):

2. Project Name:

Address:

Owner:

Architect:

General Contractor:

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3. Project Name:

Address:

Owner:

Architect:

General Contractor:

H. FOR USE BY ENTITY MAKING PROPOSED SUBSTITUTION: Statement of Compliance of Proposed

Substitution with Contract Requirements:

1. I/We have personally investigated the proposed substitution and determined it is equal or superior in all respects to the specified product or system and will perform the intended function, except as stated above. And:

• The proposed substitution is in full compliance with applicable code requirements.

• The proposed substitution will provide the same or superior warranty as specified.

• The proposed substitution is compatible with adjacent construction.

• The proposed substitution has maintenance and parts which are locally or readily available.

• I have included complete cost data and implications of the proposed substitution.

• I will pay redesign cost of Architect, Special Inspections and other costs possibly caused by the proposed substitution.

• I will pay additional costs to other Contractors caused by the proposed substitution.

• I will pay for additional costs to coordinate incorporation of the proposed substitution in the Work.

• I will modify my work or pay for modifications to work by others as may be needed to incorporate the proposed substitution in the Work.

• I will waive all future claims for added cost or time to the Contract, except as indicated herein, caused by the proposed substitution.

• Additional Comments:

2. Signature: Date:

SUBSTITUTION REQUEST FORM 01 2500 - 5

3. Printed Name: Firm:

I. FOR USE BY GC or CM:

(Attach additional information as required to document review and additional comments)

1. Date received by GC or CM:

2. Testament: GC or CM hereby attests that to the best of their knowledge the substitution proposed is equivalent or necessary according to the requirements of this specification section:

By (Signature): Date:

Print Name and Title:

3. GC or CM’s Recommendation: (circle one) Accept Substitution Reject Substitution

By (Signature): Date:

Print Name and Title:

4. Comments (include any anticipated adjustments to work, project sum or schedule):

5. Additional Information requested (date):

6. Date forwarded to Architect: Date received by Architect:

J. ARCHITECT’s Recommendation: (circle one) Accept Substitution Reject Substitution

By (Signature): Date:

1. Comments (include any anticipated adjustments to work, project sum or schedule):

2. Additional Information requested (date):

3. Date forwarded to Owner: Date received by Owner:

I. OWNER’s Review: (circle one) Accept Recommendation Reject Recommendation

SUBSTITUTION REQUEST FORM 01 2500 - 6

By (Signature): Date:

1. Comments:

END OF SUBSTITUTION REQUEST

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CONTRACT MODIFICATION

PROCEDURES

01 2600 - 1 Page 1 of 2

SECTION 01 2600 - CONTRACT MODIFICATION PROCEDURES

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1. Section 01 2500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 01 3100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, “Architect’s Supplemental Instructions”.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use CSI Form 13.6D, “Proposal Worksheet Summary,” and Form 13.6C, “Proposal Worksheet Detail” or forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

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5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 2500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use CSI Form 13.6A, “Change Order Request (Proposal),” with attachments CSI Form 13.6D, “Proposal Worksheet Summary,” and Form 13.6C, “Proposal Worksheet Detail” or form acceptable to Architect.

1.4 ADMINISTRATIVE CHANGE ORDERS

A. Unit-Price Adjustment: See Section 01 2200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

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PAYMENT PROCEDURES 01 2900 - 1

SECTION 01 2900 - PAYMENT PROCEDURES

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1. Section 01 2200 "Unit Prices" for administrative requirements governing the use of unit prices.

2. Section 01 2600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than thirty days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Schedule of Values Revisions: Revise the schedule of values when Change Orders result in a change in the Contract Sum. Include at least one separate line item for each Change Order.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

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B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

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2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

13. Performance and payment bonds.

I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial

Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, “Contractor’s Affidavit of Payment of Debts and Claims.”

5. AIA Document G706A, “Contractor’s Affidavit of Release of Liens.”

6. AIA Document G707, “Consent of Surety to Final Payment.”

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of

Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

10. Waivers and releases.

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PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. RFIs.

3. Digital project management procedures.

4. Web-based Project management software package.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 01 7300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 01 7700 "Closeout Procedures" for coordinating closeout of the Contract.

1.2 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Keep list current at all times and provide via e-mail.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

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1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.4 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

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12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or other form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Article 11 of the Uniform General Conditions of the Contract for Construction.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect and Owner in writing within 5 days of receipt of the RFI response.

E. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.5 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's CAD drawings will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project Record Drawings.

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2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in AutoCAD 2019.

4. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Architect.

a. Subcontractors and other parties granted access by Contractor to Architect's digital data files shall execute the same data licensing agreement.

B. Web-Based Project Management Software Package: Use Architect's web-based Project management software package for purposes of hosting and managing Project communication and documentation until Final Completion.

C. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated. Plan to provide for participants via web-conferencing.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of seven days prior to meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

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h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Preparation of Record Documents.

o. Use of the premises and existing building.

p. Work restrictions.

q. Working hours.

r. Owner's occupancy requirements.

s. Responsibility for temporary facilities and controls.

t. Procedures for moisture and mold control.

u. Procedures for disruptions and shutdowns.

v. Construction waste management and recycling.

w. Parking availability.

x. Office, work, and storage areas.

y. Equipment deliveries and priorities.

z. First aid.

aa. Security.

bb. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress…