ESBD_427937_1749761883441_PoR Template Updated 04.25.25_.pdf

__ % DRAFT|FINAL MONTH XX, XXXX

Template Revised 11/2024

System Member City, State

Program of Requirements (POR) for:

Project Name 00-0000

System

Member Seal

Project Name Program of Requirements Project Number DATE

This Page Intentionally Left Blank.

(Blank pages are even numbered pages so that new sections start on an odd page, use as needed)

Table of Contents Section I: General Information

Section II: Project Team Members

2.1 User Group Steering Committee

2.2 Member Representatives

2.3 System Member Administration

2.4 The Texas A&M University System

Section III: Project Description

3.1 User Justification

3.2 System Strategic Plan Imperative(s)

3.3 Project Narrative

3.4 Success of the Project

3.5 Main Barriers to the Success of the Project

3.6 Project Phasing

3.7 Operational Hours:

Section IV: Project Budget and Schedule

4.1 Summary Project Budget

4.2 Deferred Maintenance Scope

4.3 Facility Maintenance Plan

Section V: Project Requirements

5.1 General Requirements

5.2 Master Plan Compliance

5.3 Codes, Standards, and Regulations

5.4 Proposed Project Lifecycle

SECTION VI: Site Planning

6.1 Site Location Map

6.2 Existing Site Conditions

6.3 Parking Requirements

6.4 Landscape Requirements

6.5 Site Security Requirements

6.6 Site Investigations

6.7 Availability and Location of Utilities

Section VII: Building Systems

7.1 Deferred Maintenance

7.2 Building System Narratives

Section VIII: Space Program

8.1 Definitions

8.2 Area Summary

8.3 Moveable Furnishings and Moveable Equipment Justification

8.4 Room Data Sheets

Section IX: Program of Requirements Certification and Sign Off

9.1 User Group

9.2 System Member Administration

Section X: Appendices

Appendix A: Detailed Project Budget

Appendix B: Construction Cost Estimate

Appendix C: System Member Approval Documents

Appendix D: Facility Assessment Report (Deferred Maintenance)

Appendix E: Environmental Reports

Appendix F: Change of Delivery Method Approval

Appendix G: Movable Furnishings Matrix

Appendix H: Movable Equipment Requirements Matrix

Appendix I: Area Summary

Program of Requirements

Section I: General Information

Project Name: Name Project Number: xx-xxxx

Member Institution: Member Institution Name City: City

Date Prepared: Date Prepared By: Name

Title Programming Firm (or System Member Department) List also Consultants for the Programming Team

Proposed Delivery Method: CSP, CMaR, DB Type of Project: New Construction, Renovation, Addition/Renovation

Proposed Building Class: Institutional, Commercial, Apartment

Existing Building (See THECB records) Include each building(s) which will be renovated and/or demolished

Building Number/Address: Building No. xxxx; Street Address Gross Area: X Square Feet

Net Assignable Square Feet*: X Square Feet Net Assignable E&G Square Feet*: X Square Feet

Number of Floors Above Grade: X Floors + Unoccupied level(s)

Note separately unoccupied levels, such as mechanical penthouse or basement.

Number of Floors Below Grade: X Floors

New Construction Planned Gross Area: X Square Feet

Number of Floors Above Grade: X Floors + Mechanical penthouse Number of Floors Below Grade: X Floors

Combined New and Existing (New and Renovated spaces which will be added to the

THECB inventory. Do not include razed/demolished building(s))

Planned Gross Area: X Square Feet

Number of Floors Above Grade: X Floors Number of Floors Below Grade: X Floors + Mechanical basement

Planned Efficiency: XX%

Facility Type*: Select appropriate type from THECB types below:

Classroom

Office

Instructional Laboratory

Research Laboratory

Dining

Residential

Parking

Athletics

Assembly

Other/Auxiliary – Describe

* As defined by the Texas Higher Education Coordinating Board.

Facility Type definitions can be found in the THECB Manual (CBM) Appendix I on pages 96-101 in this document https://reportcenter.highered.texas.gov/cbm-appendices-reporting-manuals-fall-2022

The building efficiency standards can be found in the Texas Administrative Code Title 19-Part 1-Chapter 17-Subchapter C- Rule 17.30 & 17.31 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F25%2F2025&recordId=221586

Section II: Project Team Members

(The working team listed here will evolve into the project directory. Provide as much information as possible, not all team members may be determined at this time. Add, subtract, and edit lines as required.)

2.1 User Group Steering Committee

(List steering committee members. Persons in this section will be signers in section 9.1)

User Coordinator: Name Title: Name

Office Phone: (xxx) xxx-xxxx Email: email@systemmember.edu

Committee Member: Name Title: Name

2.2 Member Representatives

(User group members, Facility Services / Physical Plant, Environmental Health and Safety, Utilities, Parking, etc. as applicable.)

User Committee Member: Name Title: Name

User Committee Member: Name

Physical Plant/Facility Services: Name

Utility & Energy Services: Name

Transportation Services: Name

IT Manager & Telecommunications: Name

Environmental Health & Safety: Name

Campus Architect: Name

2.3 System Member Administration

(President, CFO, Provost, et al.. Persons in this section will be signers in section 9.2.)

President / CEO: Name

Chief Financial Officer: Name

Chief Operations Officer: Name

Provost: Name

Vice President Facilities, Health, Safety, and Security: Name

2.4 The Texas A&M University System

Chief Facilities Officer: Brett McCully

Office Phone: (979) 458-7075 Email: BMcCully@tamus.edu

Director - Planning: Peter Schmid Office Phone: (979) 458-7051

Email: pete-schmid@tamus.edu

Project Planner: Stephanie King Office Phone: (979) 458-7045

Email: sking@tamus.edu

Director – Project Delivery: Name (if assigned) Office Phone: (xxx) xxx-xxxx

Email: email@tamus.edu

Project Manager: Name (if assigned) Office Phone: (xxx) xxx-xxxx

Email: email@tamus.edu

Manager, Environmental Health and Safety: Gordon Evans Office Phone: (979) 458-7525

Email: GEvans@tamus.edu

Section III: Project Description

3.1 User Justification

BY SYSTEM MEMBER: Describe the need for the project and how its implementation will serve the System, Campus, and Community in which it is located.

The User Justification is a narrative justifying the total concept of the project. It will be used to support the project for the Board of Regents approval.

According to the order of importance to the project, the justification may include:

New or continued accreditation

Past achievements and possibilities of future achievements (pertaining to the end user functions)

Aspects driving the need for physical facility expansion, renovation, or consolidation of operations from scattered locations.

Shortage of adequate space or facilities

Deficiencies of space reported to THECB

Excessive utilization of space reported to the THECB

One or more of the four goals listed in the THECB program, TX60x30

3.2 System Strategic Plan Imperative(s)

PROJECT NAME supports Strategic Plan Imperative X, “State the strategic plan imperative…” Describe how the project supports and advances the strategic plan imperative.

See System Strategic Plan (section III “Our Revisions for the Future,” pg 14) https://www.tamus.edu/system/plan/

3.3 Project Narrative

Provide general description of the project and the intended use of the facilities.

Include information regarding the historical significance if any, any special program requirements identified beyond those stated in the program, identify the site, and information regarding any future expansion needs.

If the project is a new building for an existing function which is already housed on campus, describe the future plans for the existing building space which will be vacated, as agreed upon by the system member administration. Will this project demo the existing building? Are there plans and/or funding to renovate existing space for different use?

For renovations/additions to existing buildings, provide a copy of the deferred maintenance/Facility Assessment report(s) from the maintenance group serving the System Member (SSC or Sightlines, etc.) in Appendix D. Identify the proposed updates or replacement of facility systems and how much deferred maintenance cost the project expects to alleviate.

3.4 Success of the Project

What are key aspects of the project that will be used to determine the success of the project?

List both Qualitative and Quantitative objectives that will determine the success of the project. The Member should have quantitative objectives identified within their strategic or academic plan that can be utilized.

3.5 Main Barriers to the Success of the Project

What are the main barriers to the success of the project?

Barriers to the success of the project beyond schedule and budget constraints include challenges identified during the program efforts. Past examples of challenges include:

High water table in the vicinity of the project.

Expansive soils in the vicinity of the project causing heaving.

Relocation of utilities serving other buildings on the campus.

Requirement for the project to extend central campus utilities to the project.

Requirement for the project to increase the capacity of the central utilities.

Keeping the building operational during renovations, additions, etc.

Conditions identified that the project needs prior to starting design.

Critical permits that take extended periods of time to obtain.

Property purchase or other investigation.

Equipment or materials with long lead times. (Note the estimated lead time ranges).

User-defined schedule demands that are shorter than recommended timeframes.

Unique or atypical building design requirements for research that is not fully defined or no peer examples exist.

Restrictions on operational work hours during construction.

3.6 Project Phasing

Some projects may be phased as in separate projects spread over a number of years. Describe phasing options and factors affecting project phasing

Some projects may need to coordinate pieces of the project in a phased manner in order to keep the surrounding campus or pieces of the building operational. This may include but not be limited to a project needing to do an early utility project to relocate critical infrastructure.

3.7 Operational Hours:

Weekly Operational Hours: Hours Yearly Operational Weeks: Hours

Section IV: Project Budget and Schedule

4.1 Summary Project Budget

Assumptions: Programming Team or Estimator shall add Notes following the Project Budget explaining the assumptions or clarifications used to determine the Total Amount Available for Construction Contract (AACC). Include the detailed estimates in the Appendix B.

Assume structural foundation with full crawl space for all institutional grade projects per Section V.

Exceptions: No exceptions to the System Facility Design Guidelines, campus design guidelines, Campus Master Plan requirements, etc. shall be included unless noted and agreed upon by the System Member CEO and FPC. Delineate these Exceptions clearly in Section 5.

The Amount Available for Construction Contract (AACC) – Line 01: Line shall include the General Conditions, the contractor’s fees, GMP contingency, insurance including Builders Risk, and escalation to the midpoint of construction.

The AACC shall also include new construction as well as deferred maintenance. If specific funding is provided by the institution to address deferred maintenance, cost tracking may be required to validate that the funding was expended as planned for the intended scope.

The AACC includes base scope (equal to 90% of the AACC) and alternate scope (equal to 10% of the AACC).

Priority 1 Scope: Base bid = 90% x AACC.

Priority 2 Scope: Alternate bid items = 10% x AACC.

Priority 3 Scope: Alternate bid items = Above AACC.

This classification of project scope is a bidding strategy that accounts for cost escalation and market uncertainty between the programming and the construction bidding to ensure the project can be constructed for the intended budget. The project must be programmed and designed so that the Base Bid/Priority 1 scope satisfies the basic need for the project, even if the priority 2 and 3 scope cannot be accomplished.

This budget complies with all requirements of the System Facility Design Guidelines, the System Member Design Guidelines, and the Campus Master Plan unless otherwise noted in the Notes and in Section 5.

The Office of Facilities Planning & Construction is available to assist with developing the Total Project Budget for projects over $10 million. The System Member shall develop the Total Project Budget for projects less than $10 million.

Include the detailed budget template in appendices. Include the detailed cost estimate in the appendices.

The below summary template is the reporting format for Board of Regent materials.

Reference THECB Construction Cost per GSF Analysis:

https://reportcenter.highered.texas.gov/reports/data/average-construction-costs-fy- 2017-2023/

Note: Texas Administrative Code Project Standards can be found here (TAC Title 19, Part 1, Chapter 17, Subchapter C):

https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F25%2F2025&recordId=221586

Summary Project Budget

ID Budget Category Budget Amount

01 Amount Available for Construction Contract (AACC) Priority 1 – Base Scope of Work Priority 2 – Alternate Scope

$ XX,XXX,000

$ XX,XXX,000

$ X,XXX,000

Indirect Costs

02 Owner Contingency $ X,XXX,000

03 Program of Requirements $ XXX,000

04 Pre-Construction Services $ X,XXX,000

05 Commissioning Services $ XXX,000

06 Construction Testing $ XXX,000

07 Campus Services & Technology $ X,XXX,000

08 Furnishings $ X,XXX,000

09 Equipment $ X,XXX,000

10 Other Project Costs $ XXX,000

11 Project Management and Inspection $ X,XXX,000

12 Total Project Budget $ XX,XXX,000

Notes: (Include notes that clarify any assumptions impacting the project budget. Examples are given starting with item 2 below.)

1. Alternate scope items: (List alternative items that comprise the 10% Priority 2 budget).

a. 1000 ASF Office space

b. 2 Lab modules

2. The estimate is based on a combination of renovation and new construction for a building of 85,000 gross square feet.

3. The estimate is based on a 2-story building with enclosed mechanical penthouse.

4. Escalation is included at 6% per year to an estimated GMP in December of 2022.

5. All building systems—mechanical, electrical, and plumbing—have met their useful life expectancy.

6. Converting the building rotunda into a two-story atrium space with communication stair has been priced.

7. Pricing includes replacing windows at the exterior and address approximately 20% of the existing façade.

8. Two elevators—one passenger and one service elevator—have been included.

9. Cost to enclose the mechanical penthouse is included.

10. HVAC costs assume connecting to the existing thermals for building cooling and heating.

11. A sprinkler system with pump has been priced for fire protection.

12. Data and telephone outlets, distribution, communications closets and cable are included.

13. In general, build-out cost includes partitions, floors, doors, ceilings, and finishes.

14. Additional cost is included in the build-out, as described in the program, for casework, millwork, accessories, upgraded finishes, acoustical treatments, special doors, and laboratory building systems.

15. An allowance for building wayfinding signage is included in the cost.

16. Costs are included to prepare the site.

17. An allowance for storm water pollution prevention is included.

18. Estimate includes connections to existing utilities based on information provided by the University.

19. Site cost includes an allowance for a contractor laydown area.

4.2 Deferred Maintenance Scope

For Renovation projects, a portion of the project budget shall be dedicated to addressing Deferred Maintenance items in the existing building to the greatest extent possible. The following is an estimate for Deferred Maintenance costs alleviated by the project. This cost shall be a percentage of the estimate from the Facility Assessment Report. It may include priority 1 and priority 2 items.

DM Estimates Total DM Alleviated

Amount Available for Construction Contract (AACC) includes upgrade of building systems, which may reduce DM by the estimated amounts listed below.

$ X,XXX,000

Building System DM Alleviated by Category

A Structure $ X,XXX,000

B Exterior $ X,XXX,000

C Roof $ X,XXX,000

D HVAC $ X,XXX,000

E Electrical $ X,XXX,000

F Plumbing $ X,XXX,000

G Interior $ X,XXX,000

4.3 Facility Maintenance Plan

Provide the System Member’s estimate and plan for funding to be allocated for preventive maintenance in the first five years of occupancy to maintain “like new” building operation. User Coordinator to provide based on information received from the System Member Facility Maintenance and Operations group. Typically a cost per GSF escalated up to the year of occupancy.

Project Type: Check the project type that best describes this project.

Classroom

Office

Instructional Laboratory

Research Laboratory

Dining

Residential

Parking

Athletics

Assembly

Other/Auxiliary – Describe

Estimated Funding needed based on facility type and square footage for Maintenance to prevent future Deferred Maintenance – first (5) years of Occupancy:

Year 1 (FY 20xx): $00,000 Year 2 (FY 20xx): $00,000 Year 3 (FY 20xx): $00,000 Year 4 (FY 20xx): $00,000 Year 5 (FY 20xx): $00,000

By signatures affixed to this Program of Requirements, the System Member CEO and CFO indicate their plan to provide the above funding for scheduled and preventative building maintenance.

Project Schedule: Add the schedule for the selected delivery method.

CSP is the default delivery method. If the campus/agency desires CMAR or DesignBuild, submit a request letter to Facilities Planning & Construction.

Coordinate with Facilities Planning & Construction for projects over $10 million, the Member develops in coordination with selected project management firm for projects less than $10 million

Exact dates for the following milestones may vary depending on holidays and contract execution dates.

ID Schedule Milestone Date

1 BOR Approval of Capital Plan Month X, XXXX

A/E Procurement

2 Issue A/E Request for Qualifications (RFQ) Month X, XXXX

3 RFQ Responses Due Month X, XXXX

4 Shortlist A/E Firms Month X, XXXX

5 Interview A/E Firms Month X, XXXX

6 Chancellor Approval of Ranked Order Month X, XXXX

7 Execute A/E Agreement Month X, XXXX

Design & Construction Phase

8 Design Kickoff Meeting Month X, XXXX

9 Complete Schematic Design Month X, XXXX

10 Complete Design Development Month X, XXXX

11 Complete Construction Documents Month X, XXXX

12 Advertise for Competitive Sealed Proposals (CSPs) Month X, XXXX

13 Receive CSPs Month X, XXXX

14 CSP Evaluation Month X, XXXX

15 Chancellor Approval of Ranked Order Month X, XXXX

16 Submit THECB Application for Review (if applicable) Month XXXX

17 BOR Approval for Construction Month X, XXXX

18 Issue Construction Notice to Proceed Month X, XXXX

19 Construction Substantial Completion Month X, XXXX

20 Owner Occupancy Month X, XXXX

Section V: Project Requirements

5.1 General Requirements

The Project Architect/Engineer (Project A/E) team is responsible for the design as requested for this project.

The Program of Requirements (POR) is intended only to establish basic design criteria. This POR does not include all User requirements that may be identified in the project during the design process. Further, it is to be used in conjunction with the Office of Facilities Planning & Construction’s (FP&C) “Facility Design Guidelines” manual and the Agreement for A/E Services to establish the responsibilities of the Project A/E team. The Facility Design Guidelines provide general criteria, design processes, and general requirements applicable to Texas A&M University System construction projects. The design team shall make professional evaluations of design problems and issues related to this project, analyze the advantages and disadvantages of each, evaluate, and recommend solutions to the design issues during the design process.

It is emphasized that the Project A/E team is responsible to the Chief Facilities Officer of the Office of Facilities Planning & Construction for performing professional evaluations and any needed detailed studies using sound architectural and engineering principles required to establish the most functional, economical, and efficient use of materials, the site, and construction methods in order to provide the requested facilities within an approved budget during the design phases.

The project will use the Competitive Sealed Proposal (CSP) delivery method (unless alternative delivery method is approved). If an alternative delivery method is approved, include the approval at Appendix F.

The Project A/E team is charged with the responsibility of establishing the final locations, configuration, and layout taking into consideration site conditions and requirements established in this program.

All construction in this project shall meet all applicable codes and standards identified within the Facility Design Guidelines including NFPA Life Safety Codes and Texas Accessibility Standards.

5.2 Master Plan Compliance

The total project site shall be designed and constructed to comply with the (System Member) Campus and District Master Plan(s). Identify the Master Plan and/or District Plans reviewed including date of issue.

This project will support the Campus Master Plan in the following ways: Identify how the project will support and further the goals of the Campus Master Plan. The following considerations (not limited to) shall be addressed during programming:

How does the project comply with the long range plan?

How does the project comply with the civic structure identified within the Master Plan?

Is the building use (office, education, research, etc.) in compliance with the proposed location?

Vehicle circulation

Pedestrian circulation

Delivery considerations

Infrastructure and infrastructure corridors

Wayfinding

Landscaping considerations

Drainage considerations

Architectural principles or guidelines to consider

Reuse or demo of existing building space; if not part of project, what will occur?

Provide an opinion if the master plan needs to be updated

5.2.1 Exceptions or Deviations to the Campus Master Plan

By signature of the POR, the System Member CEO agrees to the following exceptions or deviations to the

Campus Master Plan. Justification to these exceptions are listed below:

List by line item each exception with a justification for each.

5.3 Codes, Standards, and Regulations

The project is to be designed and constructed to comply with the current edition of the System Facility Design Guidelines, as well as contract provisions prescribed by the System Standard A/E Agreement.

The project is to follow the latest edition Codes and Standards defined within the Facility Design Guidelines.

In addition, the following specialized standards shall be followed: (List specialized codes and guidelines as applicable for this building such as the CDC Biosafety in Microbiological and Biomedical Laboratories (BMBL), NIH guidelines, USDA standards, NCAA facility requirements, Texas Historical Commission/National Register of Historic Places regulations, lab animal regulations, migratory animal regulations. etc.). Provide short explanation for the requirement of each standard.

5.3.1 Specialized Standards

5.3.2 Federal Aviation Administration:

Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) (14 CFR) Part 77:

The A/E Team will be responsible for submitting and obtaining clearance documentation from the FAA for both the proposed facility and construction crane(s) from the FAA’s Obstruction Evaluation Group.

Reference is made to the following FAA website for applicability and procedure:

https://oeaaa.faa.gov/oeaaa/external/portal.jsp

5.3.3 Exceptions or Deviations from the System Facility Design Guidelines or other Codes and Standards

By signature of the POR, the System Member CEO agrees to the exceptions or deviations to the System

Facility Design Guidelines or System Member Design Guidelines. No building codes or fire/life safety codes may be altered. Justification to these exceptions are listed below:

5.3.3.1 List by line item each exception with a justification for each.

5.4 Proposed Project Lifecycle

The Texas A&M University System has a long tradition of designing and constructing high quality buildings.

Continuing this tradition, the proposed building shall be an Institutional, permanent campus facility/Commercial/Apartment (choose one) grade with the following building element lifespans in accordance with the Facility Design Guidelines.

Provide the proposed project lifecycle expectations per the Facility Design Guidelines Section A: 1) Institutional: A permanent campus facility; 2) Commercial: Non-educational or developer buildings; 3) Apartments: Wood frame student housing.

Institutional Commercial Apartments

5.4.1 Building Structure:

Structural Foundation w/Crawl Space: 80 yrs Slab on Grade Foundation: 50 yrs 30 yrs

Subgrade Waterproofing/Drainage: 40 yrs Above Grade Building Structure: 80 yrs 50 yrs 30 yrs

5.4.2 Exterior Components:

Exterior Walls: 80 yrs 50 yrs 30 yrs Exterior Doors / Windows: 40 yrs 40 yrs 30 yrs

Roofing: 20 yrs 20 yrs 20 yrs

5.4.3 Interior Components (Non Mechanical, Electrical, or Plumbing):

Interior Partitions: 20 yrs 15 yrs 15 yrs Interior Doors: 20 yrs 20 yrs 15 yrs

Interior Finishes: 15 yrs 10 yrs 5 yrs Elevators: 25 yrs 20 yrs 15 yrs

Equipment: 25 yrs 20 yrs 15 yrs Furnishings: 20 yrs 15 yrs 10 yrs

5.4.4 Plumbing System:

Plumbing Rough-In: 80 yrs 50 yrs 30 yrs Plumbing Fixtures: 30 yrs 30 yrs 30 yrs

5.4.5 Mechanical System:

HVAC Boilers / Chillers: 30 yrs 30 yrs 15 yrs HVAC Equipment: 20 yrs 20 yrs 15 yrs

HVAC Distribution: 40 yrs 40 yrs 30 yrs

5.4.6 Fire:

Fire Protection System: 40 yrs 40 yrs 30 yrs Fire Detection System: 20 yrs 20 yrs 20 yrs

5.4.7 Electrical:

Medium-voltage switchgear: 30 yrs 30 yrs 30 yrs Medium-voltage transformers: 50 yrs 30 yrs 30 yrs

Engine generators: 40 yrs 30 yrs 30 yrs Exterior and interior lighting systems: 30 yrs 30 yrs 30 yrs

Low-voltage electrical distribution equipment: 30 yrs 30 yrs 30 yrs Interior electrical raceways: 80 yrs 50 yrs 30 yrs

Interior electrical wiring: 40 yrs 30 yrs 30 yrs

5.4.8 Telecommunications:

Communications: 20 yrs 20 yrs 15 yrs

Section VI: Site Planning

6.1 Site Location Map

Add map(s) such as Vicinity Map, Area Map, etc. Identify the project site. Roads in the vicinity of the project should be identified. Orient images in consistent scale, and where geo North is plan north.

6.2 Existing Site Conditions

6.2.1 Site Suitability

The programming effort shall include an investigation of the suitability of the site for its intended use. This includes any limitations and opportunities on its use that may result from this investigation. Identify and elaborate on any factors affecting the site including but not limited to those listed below.

6.2.2 Wind Zone

Identify wind zone, locations, and any special requirements, including hurricane zones. Include graphic.

6.3 Parking Requirements

Identify the number and location of spaces, including ADA allocations and anticipated accessible route to entry.

Parking is centrally managed on campuses so the normal locations next to a building do not apply, whereas they must be accounted for and confirmed by the Office of Transportation Services at the campus, who has the ultimate responsibility for parking. Identify the assumptions for parking for the building, and include such information as follows:

Existing parking which will serve this building.

Number of spaces required.

Number, location of accessible spaces and assumed accessible route the A/E will provide.

Special parking if required – RV, delivery vehicle, etc.

Drop off area/bus stop if needed.

Fire access for proposed project and adjacent structures.

6.4 Landscape Requirements

Identify landscape requirements of the campus and district, citing the applicable Campus Master Plan sections and any other requirements as identified.

6.5 Site Security Requirements

Include requirement for such items as perimeter fence, authorized entry, cameras, berms, lighting, entry gates, emergency/blue phones, security personnel, etc.

6.6 Site Investigations

Preliminary site investigations are required to determine the viability of a site. The programming team shall work through the A&M System Environmental Health and Safety Manager with the System Office of Environment, Safety and Security (ESS) to conduct an initial determination of the suggested project site(s), and to record what investigations have already been performed (with completion dates) and which investigations should be undertaken as part of the programming or design process. Programming team shall document the determinations in this section.

Mr. Gordon Evans

Manager, Environmental Health and Safety

979/458-7525

GEvans@tamus.edu

6.6.1 Cultural Resources Constraints/Archeological Survey and THC Notice

The Antiquities Code of Texas requires state agencies and political subdivisions of the state — including cities, counties, river authorities, municipal utility districts, universities and school districts — to notify the Texas

Historical Commission (THC) of ground-disturbing activity on public land and work affecting state-owned historic buildings (any building 50 years or older).

For development of large tracts of land, generalized (desk top) antiquities constraints assessments must be conducted prior to THC notice. For properties deemed likely to include antiquities, it may be necessary to obtain THC antiquities permits to conduct archeology field surveys.

Any structure on site that is 50 years of age or older must be evaluated for historic significance prior to renovation or demolition.

In coordination with the System ESS office, Programming team shall prepare and submit the notification as part of the POR on behalf of the A&M System when required. Include a copy of the notification in Appendix E.

Project review shall be required by the Texas Historical Commission. Additional information can be found on the following website:

https://www.thc.texas.gov/project-review/what-send-project-review

File notification using eTRAC system per the following:

https://www.thc.texas.gov/project-review/antiquities-code-texas

6.6.2 Environmental Site Assessment

Phase I –

For A&M System or System Member projects on established System property, Phase I ESA are generally not needed, unless there is reason to believe that a site could have contamination issues. Member and System environmental staff should review these sites to screen for potential contamination or other environmental issues. If needed, the Programming team should conduct Phase I investigation if it is not available from the System Member.

For projects involving real property acquisition, the System office of ESS will conduct initial site evaluations/screens and, where formal Phase I ESAs are necessary, third party contractors will be engaged to conduct the ESAs, with payment by the respective member to whom the property is assigned.

Phase II -

If Phase I ESA indicates potential pollution liabilities, or if a site already has known or suspected contamination, a limited or full Phase II ESA may be required. Environmental staff from ESS take the lead on planning and implementation of Phase II ESAs or other testing for contaminated sites.

6.6.3 Floodplain/Wetlands Determination

Flood Plains –

Potential flood risks should be assessed. Review Federal Emergency Management Agency (FEMA) flood insurance rate maps and site drainage for possible floor impacts to estimate usable area and possible mitigation costs to a project. Further investigation may be necessary to define flood hazard boundaries beyond FEMA map review, and some municipalities have their own mapping and studies. Member and/or

System environmental staff should review these projects with assistance from FPC and/or civil engineering contractors.

Wetlands and Waters of the U.S. –

If there is any indication that there are possible wetlands or jurisdictional waters of the U.S. that would be impacted by project development, a waters and wetlands survey must be conducted by a registered professional engineer or professional geoscientist prior to development. This should be done as part of the Program of Requirements. Member and/or System environmental staff should review these projects and assist in determining what investigations are required.

For properties being acquired by the A&M System, the System ESS will conduct initial waters and wetlands assessment supplemented by third-party contractors as required paid by the respective System Member.

6.6.4 Habitat/Endangered Species/Migratory Birds Determination

For development on System property, potential impacts to species and migratory birds should be minimal and not ordinarily evaluated except for undeveloped or open land. Development of large tracts of rural or raw land may require prior surveys of threatened and endangers species and nesting surveys of migratory birds.

System environmental staff should review these projects.

6.6.5 Hazardous Materials Survey

Any new or existing structures to be built, purchased, received as gifts, renovated or razed must have asbestos surveys and if required, abatement. If the A&M System already owns the structure, the asbestos surveys or fully documented asbestos affidavits (new construction) must be obtained or updated prior to disturbance of any building materials. Member and/or System environmental staff should review these projects to determine when the survey is required and by whom it will be conducted. Keep in mind to consider any site utilities that will be disturbed since asbestos was used for insulating some of these utilities.

For structures built before 1980, a lead paint survey should be included with the asbestos survey, particularly if the structure is to be retained and used as a child-occupied facility.

Any evidence of the likelihood of water infiltration or mold should include a mold/air quality survey.

6.7 Availability and Location of Utilities

It is the responsibility of the System Member and the Programming Team to verify adequate utility capacity is available from the existing utility infrastructure or to budget for the new utilities necessary to support the project per System Policy 51.01 Section 2.2(e). Adequacy of existing campus utilities to serve this project is outlined below.

This analysis has been confirmed with the campus utilities department and other utility providers as applicable.

Generally, the capacity and size/condition of major utility trunk lines is the responsibility of the Campus/Utility

Provider, whereas point of connection at or near the limits of the project and extension to the building is the responsibility of the project. If this is not the case, clearly identify the scope and budgetary impact to the project.

Utility extensions and connections shall be budgeted for and made in compliance with the campus infrastructure standards and the Facility Design Guidelines.

The project will be responsible to connect to the university utility infrastructure in close coordination with (System

Member Utility Provider) to gain approval from the FPC Project Manager. Project contractor will be required to meet all university design guidelines for the electrical system and water systems to serve the facility and site, including required commodity metering for electricity, domestic water, and thermals (CHW and HHW). (if required)

The Project will be required to provide and install a building automation system (BAS), in coordination with FP&C

Project Manager and the (System Member). Multiple vendors are to be specified. The base design will meet the requirements of the State of Texas energy codes for state funded buildings. Texas provides a choice of using either the IECC or the ASHRAE 90.1 energy codes; the final code selection will be made during Schematic Design. In addition to the base design energy code requirements, the project will be responsible for performing a Life Cycle Cost Analysis

(LCCA) during design to ensure building operating efficiency exceeds ASHRAE 90.1 as required for (the System

Member). Utility commodity rates to be used for the analysis will be obtained from (the System Member), with LCCA evaluation reviewed with FPC and (the System Member) for approval prior to proceeding with facility design.

Other services such as telecommunications, fiber network, etc., if not managed by (the System Member), must be provided by the project in close coordination with the FPC Project Manager and appropriate (the System Member) service provider to meet (the System Member) standards and System Facility Design Guidelines.

Any known easements that exist, or any future easements that may be required, are listed within each utility section below. Similarly any permits that may be required are listed below.

The POR should contain an analysis and recommendation regarding the need for a Subsurface Utility Engineering

(SUE) report. Recommendation should include the level of effort (quality levels A thru D) that the design team will need to undertake.

Provide a map and description of each existing utility in the area of construction including points of connection and a statement verifying capacity at the Utility Plant and suitability of existing utility lines to serve the project.

If none exist, identify where the utilities will need to come from.

6.7.1 Thermals (Chilled Water and Heating Hot Water)

Include locations and size of existing lines and anticipated point of connection. Identify the capacity and condition of the lines as confirmed by the campus. If capacity is not available, identify any concurrent projects by the campus to address the capacity or condition of the trunk utility lines. If the project is not connecting to a campus system, but is to provide its own standalone chilling and heating, identify the anticipated system to be provided.

6.7.2 Domestic Water

Include locations and size of existing lines and anticipated point of connection. Identify the capacity, condition, and water pressure of the lines as confirmed by the campus. If capacity is not available, identify any concurrent projects by the campus to address the capacity or condition of the trunk utility lines. Confirm adequacy of water pressure to serve for fire suppression system and building occupancy use as anticipated for the building size and occupancy, or will a fire pump be required?

6.7.3 Electricity

Include locations of underground or overhead lines. Confirm the capacity and adequacy for this project. At a minimum, the Project will place the lines underground on the project site.

6.7.4 Gas

Include locations and size of existing lines. Confirm the capacity and adequacy for this project.

6.7.5 Fiber

Include manhole and line locations. Indicate who is responsible for providing cable and for pulling and splicing the cable and punch down at the MDF location.

6.7.6 Sanitary Sewer

Include locations and size of existing lines and capacity in the existing lines (and plant if managed by the System Member). Confirm if the project will have any special impact on the system or treatment plant and what if any special provisions will be required.

6.7.7 Storm Drainage

Include locations and size of existing lines if applicable. Note whether onsite detention/retention is needed.

Programming Team can address Rainwater/Condensate harvesting here or in a separate section.

6.7.8 Irrigation

Include locations and size of existing lines if applicable.

Section VII: Building Systems

7.1 Deferred Maintenance

For renovation or additions to buildings, provide a thorough evaluation of the existing building system components.

Note any discrepancies between the evaluation and the campus provided deferred maintenance assessment.

Include in Appendix D a copy of the building deferred maintenance/assessment from the campus maintenance program (SSC or Sightlines).

7.2 Building System Narratives

Describe any special requirements to be considered for building systems to support the intended functions.

Items listed below are examples of special considerations for certain building systems.

7.2.1 Structure

Floor to ceiling height; exceptional weight loads

7.2.2 Exterior

Special solar screening

7.2.3 Roof

Architectural screening to mask rooftop equipment

7.2.4 HVAC

Exceptional volume to vent; vivarium needs; special performance/research areas

7.2.5 Electrical

Specialized equipment may need dedicated breaker panel

7.2.6 Plumbing

Chemical/corrosion resistant drain pipes; medical gases; vacuum system

7.2.7 Interior

Level of finishes; laminate/resign/quarts/wood; anti-microbial; anti-static; sound dampening

7.2.8 Technology

Section VIII: Space Program

8.1 Definitions

Add to the list as needed for the project.

Assignable Square Feet: Assignable Square Feet (ASF), or Net Assignable Square Feet (NASF), is the assignable area in accordance with the Texas Higher Education Board Guidelines that is expressed in the square feet required to meet the general or specific functional needs measured within interior walls of a room. Major room use categories are classrooms, laboratories, offices, study areas, special use space, general use areas, support rooms, health care, residential, and unclassified space.

Assignable Educational and General (E&G) Space: Educational and general space by room type as reported on an institution's facilities inventory that is used for academic instruction and support of an institution's mission.

Circulation Factor: For planning purposes, a circulation factor of XX% is included as NASF in Administration suite spaces to allow for circulation around open office systems furniture and internal private circulation corridors. This space is considered as net assignable in calculating the building efficiency.

Contractor Furnished Contractor Installed (CFCI): Items to be procured by the project through the

Contractor

Efficiency Factor: For planning purposes, an efficiency factor of XX% is reflects the ratio of net assignable space to total gross area. The remainder accounts for non-assignable space.

Member Furnished Contractor Installed (MFCI): The project shall accommodate items procured by the member and installed by the contractor.

Member Furnished Member Installed (MFMI): The project shall accommodate items procured and installed by the campus member.

Non-Assignable Square Feet: Non-assignable spaces include areas such as circulation spaces (hallways, stairways, elevators), loading docks, structural, mechanical, electrical, plumbing spaces, chases, wall space, building service areas, and general use restrooms. Non-Assignable is essentially synonymous with Unassigned Space in that neither counts as assignable but both count as GSF. Note: Shell (unfinished) Space is classified as unassignable until such time it is finished and usable (see below).

Owner Furnished Contractor Installed (OFCI): Procured by the Project through a purchase order and installed by the contractor.

Owner Furnished Owner Installed (OFOI): Procured by the Project through a purchase order and installed by a third party vendor.

Shelled Space: Unfinished space designed to be converted into useable space at a later date. Shelled spaces are conditioned to at least a minimal degree to control humidity and prevent freezing. Shelled space is not included in the calculation of building efficiency until finished out. However, the efficiency, when completed, is calculated to ensure the eventual efficiency meets THECB minimum standards.

Total Gross Square Feet: Gross square feet is the sum of the assignable square feet plus all other building areas that are non-assignable.

8.2 Area Summary

The Area Summary included at Appendix I is recapped below. Recap the summary as reflected in the Area Summary tab of the worksheet. Adjust the worksheet as necessary for the specific project.

The number of full-time faculty/staff, part-time faculty/staff, students, and visitors helps determine the parking requirements for the building.

THECB recommended efficiency factor for this building (BUILDING TYPE X) is _____%.

THECB Space Codes are available at: http://www.thecb.state.tx.us/reports/PDF/11538.PDF

ID Space Name SqFt of

Room Type Qty of

Room Type Daily

Occupancy

Net Assignable (NASF) Combined NASF Priority 1 Priority 2

1 DEPARTMENT 1 5,200 800 6,000

1.1 CLASSROOMS 1,040 5 XXX 5,200 - 5,200

1.2 INSTRUCTIONAL LABS 800 1 XX - 800 800

2 DEPARTMENT 2 500 - 500

2.1 RESEARCH LABS 250 2 X 500 - 500

3 DEPARTMENT 3 5,360 440 5,800

3.1 VP/DEAN Office 200 2 200 200 400

3.2 OFFICE 120 45 x 5,160 240 5,400

NASF TOTAL BUILDING ASSIGNABLE

Avg Daily Occupancy P1 Total P2 Total NASF Total

E&G TOTAL BUILDING E&G NASF P1 E&G P2 E&G E&G

Building Efficiency: XX% XX% XX%

GSF TOTAL BUILDING GROSS

Max Occupancy P1 GSF P2 GSF GSF

The Area Summary includes anticipated spaces within the facility. This program is intended only to establish basic design criteria and may not include all User requirements that may be identified in the project during the design process. The Project AE may discover that additional spaces are required and that space sizes may need to be adjusted or removed. It is important that any adjustments are made within the overall GSF on which the costs are based.

Spaces in the base scope of work are identified as a Priority 1 space. Spaces within the 10% add alternates are identified as Priority 2 spaces and represent a preliminary list of "secondary priorities" in the event of budget constraints. The Project AE shall update and refine this list during the design process working collaboratively with the User.

During design, future use should be considered and soft spaces may be sized to accommodate conversion into offices or landing pads where possible. The program should be considered a guide not a list of absolutes. However, care should be taken to stay within the total GSF because the budget is based on this total. Included in the appendices is the Area Summary Template, a tool used to track area SF by space throughout the design and construction of the project.

8.3 Moveable Furnishings and Moveable Equipment Justification

During the development of this POR, the adequacy of existing furnishings and equipment for this project were evaluated and the result are included in this document. This document identifies existing furniture and equipment and new furniture and equipment to be included in the project. The following justifies the purchase of new moveable furnishings and moveable equipment in accordance with System Policy 51.05 requirements.

If relocating existing furnishings and equipment, note how the Member anticipates paying for the relocation.

If new moveable furnishings or moveable equipment are proposed, explain why new furnishings and equipment are to be purchased by the project. Examples of why may include:

The users may be sharing spaces with other departments, thereby having no furnishings that they can move. The existing furnishings may need to stay at the original location.

The Member may be leasing furnishings temporarily and needs new furnishings.

The Chief Executive Officer may deem the existing furnishings unsuitable for the space provided. The existing furnishings may detract or diminish the effective utilization of the space.

The new space may be significantly larger and there are not enough existing furnishings or equipment for the new space.

Furnishings and equipment that can be moved may be deemed not suitable for refinishing or restoring for new space.

Existing equipment may be at a point in its Life Cycle that moving would result in damage beyond operability thereby necessitating new equipment.

8.3.1 Movable Furnishings Matrix (Appendix G)

Provide list of new Moveable Furnishings to be purchased by the Project. Note the “NAME OF SPACE” according to the Room Data Sheets where the furnishings are allocated.

Provide list of existing Moveable furnishings to be used within the new or renovated facility and locations they are scheduled to go. Note the “NAME OF SPACE” according to the Room Data Sheets where the furnishings are allocated.

8.3.2 Movable Equipment Matrix (Appendix H)

Provide list of new Moveable Equipment to be purchased by the Project. Note the “NAME OF SPACE” according to the Room Data Sheets where the equipment items are allocated.

Provide list of existing Moveable or special Equipment to be relocated to the new or renovated facility.

Note the “NAME OF SPACE” according to the Room Data Sheets where the equipment items are allocated.

Include Equipment requirements (and provide cut sheets) in the matrix at Appendix H.

8.4 Room Data Sheets

The following Room Data Sheets identify the specific requirements for each room type. Graphic Test Fits for each room type are also provided to ensure adequate space planning is being provided.

The following room data sheet template has placeholders that may not be applicable to the project. Sample data is included for the aid of programming. Edit sections and data as needed. Remove sections not applicable. Identify both new and existing moveable furnishings and moveable equipment. Identify existing as “Existing” and specify which party is responsible for storage and relocation into new space. Ensure all movable furnishings and movable equipment are listed in the matrix Appendices G and H.

Create a unique room data sheet for each space. Ideally, keep in the same order as the space list.

Describe any special seating requirements under the notes section. Such requirements could be tiered seating, seminar seating, or lecture seating. Provide any special or unique requirements for the rooms in the “notes” column.

Use this room data sheet to note requirements for rooms including AV requirement, STC levels, humidity levels, power requirements, special equipment, etc.

NAME OF SPACE:

Room Size: XXX NASF

# Occupants: XXX

ROOM FUNCTION:

Describe the room and its intended function. Note key adjacencies if needed.

SPECIAL CONSIDERATIONS:

1. XXXXX

2. XXXXX

GENERAL INFORMATION

Door Size: 36-in wide Natural Light: Yes, No, N/A

FINISHES

Ceiling: XXX Wall: Painted gypsum Base: Resilient Cove Base Floors: XXX

ENGINEERING SYSTEMS

Electrical: Standard 120-volt Lighting: LED Mechanical: XXX Temperature: -- Humidity: -- Air Changes/HR: -- Acoustical: XXX Plumbing: -- Floor Drain: -- Security: Card Access Cameras: --

FIXED EQUIPMENT

Dry erase board /…