ESBD_425691_1749159245480_Submission Instructions - 720-2517.docx
DOCX document 77 KB Posted
- Attached to
- ServiceNow Licensing - (reposting)
- Solicitation number
- 720-2517
- Issued by
- Texas
About this file
This document is a Submission Instructions file for a solicitation by the University of Texas System, issued through the Bonfire digital procurement portal for a computer software procurement opportunity. The solicitation seeks business intelligence and microcomputer software, with a submission deadline of June 20, 2025, at 2:30 PM CDT. Vendors must upload multiple document types including a Historically Underutilized Business (HUP) plan, sample agreement, additional terms and conditions, pricing section, and specific questionnaire response templates. The question period for the opportunity runs from June 5, 2025, at 3:00 PM CDT to June 10, 2025, at 2:30 PM CDT, during which potential bidders can seek clarification.
The solicitation requires submissions through the Bonfire portal at https://utsystem.bonfirehub.com/opportunities/189786, with a maximum file upload size of 1000 MB. Specific file type requirements include PDFs for most documents, with Excel spreadsheets needed for questionnaire responses. The procurement covers NIGP commodity codes 208 and 20821 for computer and business intelligence software, including cloud-based solutions. Technical submission requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled. Vendors experiencing technical difficulties are advised to contact Bonfire support at Support@GoBonfire.com or visit their help forum.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| HSP |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Sample Agreement |
| File Type: Word (.doc, .docx) |
| 1 |
| Required |
| Additional Terms andf Conditions |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Additional Documentation |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Appendix One responce |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Section 6 (Pricing) |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| HECVAT |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Appendix Two response |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Section 5.3 (Minimum Requirements) (Q-45FY) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Section 6.2 (Additional Questions related to the ITB) (Q-13MW) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 208 |
| Computer Software For Microcomputers, Systems, Including Cloud-Based (Preprogrammed) |
| NIGP |
| 20821 |
| Business Intelligence Software, Microcomputer |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/189786.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/189786
The Question period for this opportunity starts Jun 05, 2025 3:00 PM CDT. The Question period for this opportunity ends Jun 10, 2025 2:30 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 20, 2025 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us header1_image1.png
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