ESBD_423207_1748377000317_Exhibit E_Online Bid Room Information.pdf
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- Solicitation number
- HHS0016184
- Issued by
- El Paso County, Texas
About this file
Exhibit F is an informational document from the Texas Health and Human Services Commission (HHS) detailing the HHS Online Bid Room submission process for solicitation HHS0016184. The document provides a two-step registration process for bidders to access the online bid submission system, with a clear emphasis that using the online bid room is optional but subject to the same requirements as other submission methods. Bidders must carefully review the solicitation package, prepare all required documentation including the XML Price Sheet, and submit their response by the specified due date and time, with a strict warning that failure to adhere to submission requirements may result in disqualification.
The document underscores several critical registration and submission guidelines, including a potential five-business-day registration process for the Enterprise Portal, the requirement to use a different email address for new registrations, and the need to request specific HHS Online Bid Room credentials after initial portal registration. Importantly, the document explicitly states that technical difficulties with the online bid room will not be grounds for protesting a contract award, and late submissions will not be accepted under any circumstances. Potential bidders are advised to allow sufficient time for the registration process and to consult the resources page for tutorials and guidance on using the HHS Online Bid Room.
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Version 1.20 Revision Date 03/01/2024
Exhibit F HHS Online Bid Room Information
HHS0016184
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
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