ESBD_422348_1747946022748_580-25-IFB-3872.pdf

P.O. Box 13231, 1700 N. Congress Ave.

Austin, TX 78711-3231, www.twdb.texas.gov Phone (512) 463-7847, Fax (512) 475-2053

Our Mission

Leading the state’s efforts in ensuring a secure water future for Texas

Board Members

L’Oreal Stepney, P.E., Chairwoman │Tonya R. Miller, Board Member

Bryan McMath, Executive Administrator

Bid Posting Date: 5/22/2025 Bid Due Date: 6/5/2025 Bid Time Due: 2:00pm Central Time

Bid Name: Well Log Digitization Service

Reference No: 580-25-IFB-3872

The Texas Water Development Board is soliciting the following items under an invitation for bid solicitation.

NIGP Code(s): 961-74 – Scientist Services: Geology, Geophysics, etc., 962-52 Mapping and Geographical Information Systems (GIS) Services, Including Cartography and Surveying Services, Not Aerial, (See 920-33 for Digitized)

Scope of Work

1. Using the spreadsheet “TWDB_paper_logs_catalog.xlsx” find boxes for the county of interest. There may be multiple boxes with files for any given county in both the “BRACS” box series and “Oversized BRACS” box series. There is a tab with an index sorted by county and an index sorted by box (Figure 1).

2. Compare the paper logs to the file index spreadsheet (by county by box tab, or by box by county tab) to the paper files as needed. There may be some paper logs in the boxes that do not appear in the spreadsheet. However, all logs with a state well number (SWN) should be scanned. Note the state well number format = 01-02-304.

3. According to the spreadsheet, there are over 4,200 logs with state well numbers in 60 banker boxes, but there may be a few more logs in the boxes than appear in the spreadsheet.

580-25-IFB-3872

a) 1b)

Figure 1a) Spreadsheet index by county and 1b) spreadsheet index by box.

4. Scan every geophysical log with a state well number written on either the log header (Figure 2) or on a file folder containing the geophysical log (Figure 3). If there are letters in front of the SWN, you can ignore them, do not include them as part of the SWN.

Figure 2. Log header with state well number 38-05-501.

Figure 3. File folders labelled with state well number.

5. Do not scan any geophysical logs without a SWN or any documentation that is not a geophysical log with a SWN (maps, notes, or any other documentation).

Leave all unscanned logs and miscellaneous documents in the original box.

These will be returned to TWDB BRACS. Logs that have been scanned can be discarded.

6. Scanned geophysical log files should be named with the Federal Information Processing Standards (FIPS) county code followed by an underscore and the state well number. Example: 001_3822101 (this example is in Anderson County).

Do not insert hyphens in the SWN. A cross-reference list of FIPS Texas county codes and county names is included with this document.

7. Put all scanned geophysical logs for each unique county in a county folder named with both the FIPS county code followed by an underscore and the county name. Example: 001_Anderson.

8. If there are duplicates of the same log run with the same log tools, choose the highest quality log. If there are different log runs (runs will have different total depth), scan the deepest log with legible curves. For logs with the same SWN but different tools listed in the heeader: add a, b, c… to the end of the filename.

Example: 001_3822101a, 001_3822101b.

9. Transfer all scanned logs to a protable hard drive purchased for this project. The hard drive receipt should be included in the final invoice for reimbursement.

Scanning specifications for geophysical logs

1. All scans must be a continuous TIF image (not multiple pages). Use a continuous scanner (Figure 4).

2. Scan in grayscale (32 colors), unless:

• The log is in color, or

• There are notes on the log written in red.

In those cases, scan in color.

3. Set DPI depending on the log width:

Greater than six inches 200 DPI Four to six inches 300 DPI Less than four inches 400 DPI

Figure 4. Neuralog continuous scanner.

QUESTION AND ANSWER PERIOD: 5/28/2025 – 5/30/2025

All questions should be directed to TWDB Purchaser, Jessica Castilleja at Bid- Room@twdb.texas.gov.

Bid Submission Requirements:

A. Bids shall be emailed only to Bid-Room@twdb.texas.gov B. Bids shall be received by Due Date 6/05/2025, by 2:00pm Central (no late bids will be accepted) C. Bids shall contain the following information to be accepted.

a. Reference Bid Name, Reference Number, Due Date

b. Vendor full business name, address, city, state, and zip code.

c. Vendors contact name, phone, and email.

d. Vendor W-9 form.

e. Description of item(s) being bid.

f. Quantity.

g. Cost (will be provided as hourly rate and number of hours to complete the job, as informed by approximate word and page counts provided and required final file formats).

h. Notification if there will be ongoing licensing or fee requirements.

mailto:Bid-Room@twdb.texas.gov