ESBD_421365_1747684012916_IW215238.pdf

This is an Invitation for Bids (IFB) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for a blanket purchase order agreement to procure distributor O.E.M. replacement parts for Tsudakoma Weaving Looms. The solicitation was issued on May 19, 2025, with a bid opening date of June 9, 2025 at 3 P.M. The contract will be effective from October 16, 2023, through August 31, 2024, with options for four additional one-year renewals. The procurement is for 300,000 units of replacement parts for specific Tsudakoma loom models (205, 207, 2AX-E, 29100, and 2AX9200i), to be delivered to the Estelle Unit Textile Mill in Huntsville, Texas.

The pricing mechanism allows bidders to propose a percentage increase or decrease from the manufacturer's price list, with the low bid determined by the best overall percentage. The vendor must be a current stocking dealer and provide a manufacturer's price list or link to pricing. Deliveries are to be made between 7 AM and 4 PM, excluding state and federal holidays, with 70% of parts required to be in stock within two days and the remaining 30% within five days. The contract includes specific security requirements for deliveries to correctional facilities, prohibitions on contraband, and restrictions on delivery staff. The TDCJ reserves the right to cancel the contract with 30 days' written notice and to increase or decrease the contract scope as needed.