ESBD_420403_1747340356136_ESBD Notification.pdf

REQUEST FOR

COMPETITIVE SEALED PROPOSALS

AND

CONTRACT DOCUMENTS

FOR

PUBLIC WORKS FLEET SERVICES BUILDING

EMERGENCY GENERATOR

RFP (CSP) NO. 25-057

June 12th, 2025 @ 2:00 P.M. CT

City of College Station, Texas Purchasing Division – City Hall

1101 Texas Avenue College Station, Texas 77840 www.cstx.gov http://www.cstx.gov/

INSTRUCTION TO OFFERORS

1.0 ADVERTISEMENT

Sealed competitive proposals addressed to the City of College Station, Texas will be received for:

Public Works Fleet Services Building Emergency Generator RFP (CSP) Number 25-057

Project No. GG2407 until 2:00 p.m. CT, Thursday, June 12th, 2025 after which time all qualified proposals will be opened via Teams meeting and summary prices will be read aloud. Proposals received after the specified submission deadline will not be accepted.

LOCATION AND DESCRIPTION OF PROJECT

Project Description: This project consists of installing and commissioning one (1) 150 kW backup generator, one (1) 600 Amp automatic transfer switch (ATS), and (1) 600 Amp Disconnect Switch to serve the City of College Station Public Works Fleet Service building on W King Cole Drive. The Contractor will provide equipment, labor and materials to install and commission the equipment at the designated location.

Construction Progress Meetings: The contractor is expected to orchestrate on-site project meetings with the COCS PM, COCS Inspector, and McCord Engineering on a bi-weekly basis throughout construction. All unusual found conditions shall result in a called meeting to review the conditions and design.

Project Specifications: Included herein as Exhibit E

Project Schedule: This project must achieve substantial completion within 90 calendar days. All work shall be performed after 8:00 AM and before 5 PM.

Submittals: The Contractor shall submit to the City's Project Manager for review and approval all items required in the specification plus the following items prior to beginning work:

• Work Plan indicating sequence and schedule

• Material Storage Location(s)

• Subcontractors to be used if applicable (Nursery, Landscaping, Irrigation, etc)

• Other submittals as required by BCS United Specifications.

Contractor shall designate long lead time items at the time of submittal. The contractor shall assume fourteen (14) calendars days review time for all submittals. Please note that fourteen days does not mean that the submittal will be deemed compliant.

Differing Site Conditions: Existing site conditions shall be determined through a combination of the improvement plans and visual evidence in the field. Surface facilities such as valves or linear patches shall be considered sufficient evidence that an underground facility exists in that location. The Contractor shall pothole and physically verify the location and depths of all underground utilities and structures prior to work in that area of the project. Damage to structures or facilities shown on the improvement plans, marked in the field, or surmised from visual evidence shall be the sole responsibility of the Contractor. Relocation of or damage to structures or facilities which have been found in the field to conflict with the proposed improvements and could have been surmised from the plans or visual evidence in the field shall be performed by the Contractor at no extra expense as they are considered subsidiary to the item of work being performed.

Protection of Existing Facilities and Structures: It shall be the sole responsibility of the Contractor to protect all existing facilities from damage caused by or arising out of the work. The Contractor shall utilize such methods as he deems necessary to progress with the work without causing damage to facilities or structures both above and below ground.

Methods employed by the Contractor which, in the opinion of the City's Representative, are causing or will cause damage to existing structures or facilities will be modified or terminated upon written notice of such damage to the Contractor by the City's Representative, with no delay or damage charges payable to the Contractor for compliance with this section.

Before submitting a Bid, each Bidder will be responsible to make or obtain such explorations, tests and data concerning physical conditions (surface, subsurface, and underground facilities) at or contiguous to the site, or otherwise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the terms and conditions of the Bidding Documents.

The contractor shall maintain all drainage features during construction. Any drainage ditch or structure disturbed during construction shall be restored to the satisfaction of the owning authority.

All work shall follow the NPDES requirements. All cost associated with maintaining drainage should be subsidiary to appropriate SWPPP item.

A Pre-Proposal Meeting will be held at 2:00 p.m. CT Tuesday, May 27th, 2025, at the location, 300 Krenek Tap Road in College Station, conference room 203. This meeting is not mandatory, but attendance is highly recommended.

Questions and inquiries about this RFP should be submitted in writing via the Q&A feature available through the Brazos Valley e-Marketplace (“Bidding System”). The deadline for submitting written requests for clarification is Attendance at one of these meeting is a mandatory requirement for a proposal to be submitted on this construction project Wednesday, June 4th, 2025, at 2:00 p.m. CT.

Solicitation documents are available for download from the Bidding System. To download solicitation documents, upload proposals and to submit questions online, vendors must be registered with the Bidding System. To register online, please visit the Bidding System and click on Supplier Registration.

The City will accept electronic proposals or hardcopy (original) proposals. Proposals received after the specified submission deadline will not be accepted.

• Electronic: To submit electronically, a single PDF of the proposal package and a single PDF of the 5% bid bond (see Section 14.0 Security) must be uploaded to the Bidding https://brazosbid.ionwave.net/ https://brazosbid.ionwave.net/

System under the RFP’s Response Attachments tab. Confirm these files are uploaded prior to clicking Submit Response. A Help file is available to Offerors regarding online submissions by clicking on the Help link located at the upper right side of the Bidding System screen. *Please note that the City of College Station is not responsible for high internet traffic/demand at or near the time the response packages are due and that firms submitting their response package during peak traffic times risk their submittal not being received by the due date and time.

• Hardcopy (Original): Hand-delivered proposal packages shall be submitted to the Purchasing Division in a sealed envelope marked with the RFP number, project title, and the name/address of the Offeror. Proposals delivered to the Purchasing Division via US Mail or other delivery system shall be in a sealed envelope within the mailing/shipping envelope with “PROPOSAL ENCLOSED” noted on the face of the mailing/shipping envelope. Proposal packages shall include one (1) unbound original proposal, one (1) electronic copy (PDF) of the proposal on a USB drive, a 5% bid security (see Section 14.0 Security) and other documents as required. Delivery methods:

Hand-deliver, Mail or Ship to:

City of College Station – Purchasing Division 1101 Texas Avenue (3rd floor) College Station, Texas 77840

***Five (5) percent bid security is required***

END OF ADVERTISEMENT